External Funding Advisor
April 2017 Newsletter
In this Issue:
  1. Director's Note- Student Payment Types and Processes
  2. NSF Update- Collaborators and Other Affiliations Requirement for NSF FastLane Submissions
  3. NIH Update- Stance on Interim Research Products & NIH Regional Seminar
  4. Compliance Corner - Report on Research Compliance & OHRP Incorporates Spanish Language Materials
Director's Note
New Tool: Decision Tree to Determine Student Payment Types and Processes

The Office of Sponsored Programs recently added a decision tree to our  Forms, Tools, and Resources  webpage that can help principal investigators determine how students on their grant can be paid and through what offices. This can be a useful guide to help you identify certain factors when building your budget at the proposal stage and what your next steps should be to get your student(s) paid after your proposal has been funded.  

Questions? Please contact us! 8-6872 or jmu_grants@jmu.edu 
NSF Update
Collaborators and Other Affiliations Requirement for NSF FastLane Submissions, Effective April 24

NSF is initiating a new pilot on submission of Collaborators and Other Affiliations (COA) information. Effective April 24, 2017, NSF will require the use of the spreadsheet linked below as a template for identifying COA information. 

This change is intended to 1) standardize collaborator and other affiliation information across the Foundation and 2) ensure that such information is submitted in a searchable format. Presently NSF requires principal investigators (PIs), Co-PIs, and other senior project personnel to no longer include collaborator and other affiliation information in their biosketches, but rater to individually upload this information as a Single Copy Document, using the template below. 

The content requirements specified in the spreadsheet are consistent with Chapter II.C.1.e of the NSF Proposal and Award Policies and Procedures Guide. The spreadsheet has been developed to be fillable, however, the content and format requirements must not be altered by the user. This spreadsheet must be saved in .xlsx or .xls format and directly uploaded into FastLane as a Collaborators and Other Affiliations Single Copy Document. It should be noted that the template has been tested in Microsoft Excel, Google Sheets, and LibreOffice. FastLane will convert the uploaded .xlsx or .xls files to .pdf. Using the .xlsx or .xls format will enable preservation of searchable text that otherwise would be lost. It is imperative that this document be uploaded in .xlsx or .xls only. Uploading a document in any format other than .xlsx or .xls may delay the timely processing and review of your proposal. 
NIH Update
Stance on Interim Research Products

The role of preprints - complete and public draft manuscripts which have not gone through the formal peer review, editing, or journal publishing process - continues to be a hot topic in the biological and medical sciences. In January, three major biomedical research funders - HHMI, the MRC, and the  Wellcome Trust, changed their policies to allow preprints to be cited in their progress reports and applications. 

This raises questions about the broader class of interim research products, and the role they should play in NIH processes. Other interim products include products like preregistration of protocols or research methods, to publicly declare key elements of a research project in advance. While, under current policy, NIH does not restrict items cited in the research plan of an application, applicants cannot claim preprints in biosketches or progress reports. 

There is a NEW GUIDANCE on how NIH applicants will have the option, for applications submitted for due dates of May 25 and beyond , to cite interim research products in applications. As described in the NIH Guide Notice issued 3/24/2017 ( NOT-OD-17-050 ), citations of interim research products in biosketches should follow citation formats that include citation of the object type (e.g. preprint), a digital object identifier (DOI) in the citation, and information about the document version. This guidance is also incorporated into NIH application instructions, which were just updated last week. See FAQs for more information. 
NIH Item of Interest: Unique Opportunity to Increase Your Knowledge of NIH Grants Administration

This October, NIH will be hosting a Seminar on Program Funding and Grants Administration in Baltimore and registration is now open. This seminar will be devoted to helping administrators and researchers, especially those who are new to the NIH grants process, obtain the knowledge necessary to write, submit and administer NIH grant applications. 

Folks do not walkaway under-informed. With tracks for both administrators and investigators, participants' brains will be filled with a A lOT of information. 

Follow this link to view the 2-day seminar's agenda and the type of learning opportunities that will be provided. 
Compliance Corner
Agencies Post More Documents Related to Updated Research Terms and Conditions

On the heels of the of the March 14 publication of revised research terms and conditions (RTCs) to comply with updated requirements for federal awards, several "agency specific" requirements and "prior approval matrix" were issued March 21. The additional requirements for how the Office of Management and Budget Uniform Guidance (UG) will be implemented were issued only by NIH, the National Science Foundation (NSF) and the Department of Energy (DoE). Like the overlay and other documents previously posted, these demonstrate deviations in how agencies will implement the UG. Eight agencies have pledged to implement the RTCs by a date certain this year (RRC 4/17, p.4). NSF and NIH waive prior approval for "project costs incurred 90 calendar days before" an award is made, while DoE does not, for example. Similarly, NIH does not require prior approval for the direct charging of "special arrangements and alteration costs incurred specifically" for federal award, while the others do. 

  The Office for Human Research Protections Incorporates Spanish Language Materials 

The Office for Human Research Protections (OHRP) is excited to announce the creation of Spanish language materials on its public outreach website, About Research Participation , www.hhs.gov/about-research-participation . The public outreach resources are intended to help potential volunteers better understand research and find the information they need to decide whether to participate in research. The new materials include Spanish versions of short videos about participating in research, and a printable list of questions that potential volunteers can ask researchers. 

Trial coordinators and research staff also could use these materials to facilitate and improve the informed consent process. OHRP intends for these materials to be a valuable resource for the research community as well as the general public. Please consider sharing this information with other human research protection professionals and programs!

Business Hours: Monday - Friday, 8:00am - 5:00pm  

  Office of Sponsored Programs | James Madison University | 540-568-6872|  jmu_grants@jmu.edu  |