Issue #40                                                             October 2, 2017

This week, the CAPPA Monday Morning Update will solely focus on areas that we have identified as high priority:
  1. 12- Month Eligibility Management Bulletin and Webinar
  2. Upcoming Joint CAPPA and Network Conference 
  3. Upcoming Regional Technical Assistance Trainings, 
    Hosted by CAPPA Member Agencies
Next week, we will be back to the regular format of our newsletter. 

Quick Links


EESD/CDE, DSS & CCLD Updates
September 29, 2017
FY 2018-19 Quality Improvement Expenditure Plan Topical Input Sessions:
Thursday, October 5, 2017
9:00 a.m.-10:30 a.m.
Thursday, October 5, 2017
11:00 a.m.-12:30 p.m.
September 29, 2017
Subject: Fiscal Year (FY) 2017-18 Request for Applications, California Renovation and Repair Loan
September 27, 2017
Subject: Revised Regional Market Rates
September 22, 2017
Enrolling Children with Exceptional Needs into Part-day California State Preschool Programs
September 13, 2017
September 13, 2017
SAVE THE DATE
Topical Input Sessions related to development of the Quality Improvement Expenditure Plan for Quality Rating and Improvement System (QRIS) expenditures and other Child Care and Development Block Grant Act (CCDBG) quality improvement (QI) expenditures will take place on October 5, 2017. 
August 11, 2017
Subject: Revised Family Fee Schedule 
July 26, 2017
July 21, 2017
July 12, 2017
July 12, 2017
Manual Letter EAS 17-05 includes revisions to the CalWORKs regulations as a result of the repeal of the Maximum Family Grant (MFG) rule.  These amended regulations are effective June 19, 2017.
Manual Letter EAS 17-06 includes revisions to the CalWORKs regulations regarding eligibility for pregnant women.  These amended regulations are effective July 1, 2017.
July 6, 2017
S ubject: State Median Income(Initial Certification) 
Subject: Graduated Phase-Out (Recertification) 
Subject: Updated Income Rankings
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Our Monday Morning Update supports our Early Learning & Child Care field with timely information about what is going on in California and nationally; as well as dates to be aware and upcoming events. 

Our weekly (50 times per year) Monday morning distribution is to more than 4,000 federal and state local agencies, resource and referrals, contractors, legislators and their staffs', centers, parents, providers, state departments and advocates.  

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12 Month Eligiblity

On Thursday, September 28, EESD recorded a webinar to address MB 17-14: 12-Month Eligibility.  Click here to be directed to the posting of the webinar.

All of the materials relevant to MB 17-14 are all hosted here.  Below are individual links to documents.
 
The PPT presentation part of the webinar can be downloaded by clicking here.
 
The MB 17-14 and the PPT reference Attachment A.  Click here to read.

Supplemental links referenced in Power Point

  • Page 6 of PP: Legislative Authority: Budget Act of 2017: Assembly Bill 99 
  • Page 8 of PP: Rescinded Management Bulletins
    • MB 06-14: Update to Changes in Law Affecting Child Care and Development Services for At Risk and Child Protective Services Families
    • MB 15-05: Extension of 60-day Limitation on Seeking Employment
  • 19 of PP: Changes to the California Code of Regulations Title V included:
    • Two (2) sections that were repealed
      • Section 18102 Notice of Families of Their Responsibility to Notify Contractors of Changes to Family Circumstances
      • Section 18104 Limited Term Service Leave Requirements
    • Sixteen (16) sections that were revised
      • Section 18078 Definitions
      • Section 18084 Documentation of Income Eligibility
      • Section 18086 Documentation of Employment
      • Section 18086.5 Documentation of Seeking Employment, Service Limitations
      • Section 18087 Documentation of Training Towards Vocational Goal
      • Section 18088 Documentation of Parental Incapacity; Service Limitations
      • Section 18090 Documentation of Homelessness
      • Section 18091 Documentation of Seeking Permanent Housing, Service Limitations
      • Section 18096 Calculation of Income
      • Section 18103 Recertification
      • Section 18406 Family Eligibility (Cal WORKs, Stage 2)
      • Section 18408 Family Duration (CalWORKs, Stage 2)
      • Section 18410 Contractor Responsibilities for Maintaining Family Eligibility (CalWORKs, Stage 2)
      • Section 18421 Family Eligibility (CalWORKs, Stage 3)
      • Section 18423 Family Duration (CalWORKs, Stage 3)
      • Section 18425 Contractor Responsibilities for Maintaining Family Eligibility (CalWORKs, Stage 3)
    • Three (3) sections that were added
      • Section 18084.1 Duration of Service Requirement
      • Section 18084.2 The Family's Right to Voluntarily Report Changes
      • Section 18084.3 Requirement to Report When Income Exceeds Ongoing Income Eligibility
  • HIGHLIGHTS 4 Major Areas:
    1. Families certified for services on the basis of seeking employment shall receive services for not less than 12 months.
    2. All families must be recertified at least one each contract period, and no sooner than 12 months from when they were last certified.
    3. Families may voluntarily report changes decreasing their service need under specific conditions.
    4. Families must report within 30 days if income exceed 85 percent of state median income (SMI).
  • The information in the Guidance supersedes the information in current 5CCR regulations and FTCs. Refer to the Guidance when enrolling families or reviewing Policies.
  • A payment made by a child care and development program for a child during this period shall not be considered an error or an improper payment due to a change in the family's circumstances during the same 12-month period.
  • The GAU will only be verifying information at:
    • Initial certification, 
    • and at Recertification
Moving forward, EESD is continuing to urge the field to submit their ongoing questions as they relate to 12-month eligibility.  If you have a question regarding MB 17-14, click here to email.  The EESD understands that many questions have been submitted previously and responses are still pending.  It is their intent to continue working on the responses.

Finally, in support of the field, please look at the availability below that CDE staff is extending to those that attend the CAPPA and The Network Joint Conference.
Upcoming Events 
Joint logo
Joint Annual Conference 2017 
October 18-20, 2017
DoubleTree Hotel Sacramento

NEW!  We Want Your Pictures!!   CAPPA and The Network are putting together a collection of member photos for a conference slide show. We would like 3-5 photos from every agency.  They can be from years past, or you can start taking pictures today! Email photos to
Danielle  by Friday, October 6th.    Pictures are all compiled into a slide show that is premiered during a time at the conference where we all come together and celebrate the work we do.

NEW! CDE Meet and Greets during the Conference
During the Joint Annual Conference, CDE staff from the following departments will be on-site for meet and greets with Conference attendees: Child Development Management Information System (CDMIS), Field Services, Policy Office and Parents Appeals. If you are interested in meeting one on one with any of these departments to get questions answered, get clarification on something, etc., please complete the Meet & Greet Sign-up Form and send it to  Danielle.  

Registration is Now Open!
Register Online 
For more conference information and to see the Preliminary Workshop Program, Click Here.


Conference Sponsorship or exhibitor opportunities are still available!
Hotel Reservations:
Our room block at the DoubleTree is sold out. If you are still in need of a room, please email  Danielle.

CAPPA & Children's Foundation 
Fall Regional Technical Assistance Trainings
Hosted by CAPPA Member Agencies

CAPPA member agencies, with the support of CAPPA & Children's Foundation, have put together a series of Informational and Networking Sessions that will be coming to a region near you!  

November 6, 2017- Fairfield 
November 16, 2017- Redding 
December 5, 2017- Costa Mesa
December 15, 2017- Stockton

Agenda:
10:00am-12:00pm
12-month Eligibility Determination/Redetermination 
Policy & Procedures Discussion
During this group discussion, we will:
  • Review the webinar that was recorded by CDE on September 28th 
  • Review Management Bulletin 17-14: 12-Month Eligibility
  • Share best practices and policies on implementing 12-month eligibility (bring your samples or email ahead of time so they can be sent out to the group)
12:00pm-12:30pm- Lunch (provided)  
12:30pm-1:15pm
CAPPA Public Policy Discussion: 
 Now that 12-month Eligibility is a reality- what is next for
  • CalWORKs
  • Eliminating the hold harmless sunset
  • Rate restructuring
  • Full inclusion on a mixed delivery system and that values all provider types
1:15pm-2:00pm
Peer to Peer Networking Session
Come prepared with your questions!