The Auditor-Controller's office manages the CAPS+ system. CAPS+ is the County's Enterprise Resource Planning (ERP) system and is comprised of the Finance/ Procurement and Human Resources/ Payroll systems. CAPS+ is the County's system of record.
When Auditor-Controller Woolery took office, he inherited a system that was in a state of disrepair, was badly behind on its versioning schedule, and one where the vendor would not support the current versions. The team recently completed an upgrade to the Finance/Procurement side of the system. The Auditor-Controller's office moved the application from version 3.7 to 3.10. This provided the County with an application that greatly enhances the end-users' navigation of the system.
The Finance/Procurement system is now current with its maintenance level and is covered by the vendor. The team brought the system upgrade in on time and on budget. This success was achieved even though the project started two months late against a schedule that was only a year in length. For such a sophisticated system, the project was a major undertaking. The team had to train over 700 end-users on the upgraded system. The picture above shows Auditor-Controller Woolery at a team building luncheon. He was expressing his appreciation for the team's hard work and diligence in the success described.
The Human Resources/Payroll upgrade is currently underway. Efforts were initiated in May, 2016. The County is scheduled to go live in May, 2017. The CAPS+ Human Resources/Payroll system will be upgraded from version 3.08 to version 3.11. Once we achieve that upgrade, that side of the system will also be under vendor maintenance.
In closing, the Auditor-Controller's office has made certain that the CAPS+ system has a ten-year maintenance plan. The plan calls for regular maintenance upgrades to the ERP's application software as well as its hardware platform. Potential enhancements to the CAPS+ system's functionality has also been identified. The goal of this strategic plan is to ensure that this major County system is not allowed to fall into such disrepair in the future and that budgets are properly set so that there are no surprises.