August 2015

The countdown is on and there are only 10 days left until the CNE opens its gates and welcomes our guests to experience all of the fun, thrills and excitement the fair has to offer.

As you are preparing to bring your best, be sure to review the Exhibitor Kit posted on theex.com to ensure a successful CNE!

All CNE Exhibitor Forms are now overdue. If you have not already done so, please review and submit the mandatory forms below: 

 

MANDATORY FORMS
IMPORTANT FORMS



Marketing & Branding Opportunities 

 

Missed a Newsletter? Click here to catch up on all of the Exhibitor News 

 

 to forward this newsletter to your team! 

Move-In & Set-up Procedures 
All Exhibitors have been Assigned a Move-In Date & Time   

Vehicles are asked to report to the Vehicle Marshalling Yard located at Fleet St. and Strachan Ave. Limitations on the types of vehicles entering the buildings will be restricted.

Important: Vehicles will not be allowed drive-in access to the building on Thursday, August 20, 2015. All product and booth displays are to be placed on a dolly, pump truck or hand carried. 

If you haven't already recieved your scheduled move-in date & time 
please contact Kevin Legallais at klegallais@theex.com
Admission & Parking Passes   

All exhibitors/concessionaires and their staff must purchase photo ID passes for daily entry access onto the CNE grounds and into buildings. No pass, no entry before 10am!

Photo ID and Parking Passes can be purchased in person in the Enercare Centre, Salon 105 of Hall A (enter via the Galleria - the glass enclosed walkway) beginning Tuesday, August 10, 2015 and throughout the 18 day fair.

Online Exhibitor Pass Orders 
If you have used the online service to purchase passes, an order confirmation will be sent to your email. Please print this confirmation and bring it with you to Salon 105 of the Enercare Centre to pick up your passes. 

Remember that we will once again be using a photo ID system and all exhibitors are required to show proof of identification prior to redeeming a CNE photo ID voucher. 

Click here for CNE Pass Office Hours  

If you have any questions please contact Kateryna Volokitina at exhibitorpasses@theex.com / (416) 263-3960.
Boost Your Brand & Booth Traffic with Exhibitor Promotional Packages and Sponsorships!

Are you looking for a way to get a leg up on the competition... stand out from the crowd... drive booth traffic or create awareness? 

Take advantage of our  NEW Marketing and Branding Opportunities  that will give your company a significant presence at the fair and capture the attention of our 1.4 million visitors. 

All marketing and branding opportunities are available on a first come, first served basis. 

Click here to download the Exhibitor Marketing & Branding Order Form or contact Sarah Miele at 416.263.3718 or  smiele@theex.com for more information.

There is more than one way to participate - We offer affordable options!
Food Safety Training Session 
Mandatory for All CNE Food Handlers 

In order to minimize the risk of foodborne illness to visitors of the CNE, it is required that all food handlers particpate in food safety training prior to the start of the 2015 CNE. 

FOOD SAFETY TRAINING DATES 
TIMES 
Tuesday, August 18, 2015 
2:00pm - 4:00pm 
Wednesday, August 19, 2015 
2:00pm - 4:00pm 
6:00pm - 8:00pm 
Thursday, August 20, 2015 
10:00am - 12:00pm 
2:00pm - 4:00pm 

There is no cost to attend. 

Click here for more information | Click here for training session information
Copyrighted & Trademark Information

The Exhibitor/ Concessionaires' Information Handbook states:

Copyrighted Materials & Trademark Infringements
The exhibitor/concessionaire is responsible for obtaining all required licenses and permits to use music, photographs or other copyrighted materials in their booth. CNEA Management reserves the right to remove any materials which are not accompanied by the proper documentation. The exhibitor/concessionaire will indemnify and hold harmless CNEA Management, the facility, their agents and employees from all loss, costs, claims, causes of action, suits, damages and liabilities. 

The CNE does not, and will not, tolerate the sale of counterfeit branded, that is, products which are protected by copyright or trade-mark. Exhibitors or Concessionaires who are found to be in breach of the law concerning unauthorized use of copyrighted or trade-marked products are also in breach of their exhibitor/concessionaire contract with the CNE and subject to closure of their booth and seizure of products. The exhibitor/concessionaire contract also provides that such exhibitors/concessionaires are responsible for any costs or damages to the CNE that result from unlawful activity.

The CNE demands that you comply with copyright and trademark laws. The CNE reserves all its rights under the license contract and law generally occasioned by any unauthorized use of copyrighted or trademarked material.

Safety & Security 

It is everyone's responsibility to protect their belongings and exhibits while participating at the Canadian National Exhibition. The CNE provides general security for the exhibit halls and buildings. Security will be on site during non-show hours to provide basic building security, commencing August 21 up to and including September 7.

All exhibit halls and buildings will be locked down between the hours of 10:00 pm and 8:30am, during which time time no one, including exhibitors, will be granted access.

If required, exhibitors may arrange additional booth security at their own expense through the CNE approved Security. No outside Security firms will be allowed on the event floor, unless approved by CNEA Management.

CNE Approved Security
1) Intelligarde: 416.469.0684
2) DC Security: 416.936.2412
3) G4S Secure Solutions: 416.490.8329

All exhibitors and their staff must wear an Exhibitor Photo ID Badge for the appropriate building during the fair. This will ensure exhibitors are allowed access to the building prior to 10:00am for restocking and to prepare for opening.

Social Media 

Join us on Facebook and Twitter, it's a great way to keep up-to-date on CNE news and updates!

Will you be tweeting at the CNE? Remember to mention us (@letsgototheex) and use the official CNE hashtag (#CNE2015)!

Booth Awards of Excellence
Do you have the Best Booth? 

The best booth awards are designed to acknowledge creative booth designs and booths that exemplify aesthetic design and marketing excellence.

The Booth Awards are presented in three categories and awarded in four pavilions: 
1. Arts, Crafts& Hobbies Pavilion 
2. Shoppers Market 
3. At Home Pavilion 
4. International Pavilion 

The Best Booth Award is uniquely award to one booth in two sections:
1. Warehouse Outlets 
2. Gourmet Kitchen 

2015 Booth Award of Excellence  Criteria   
Appearance: Booth is visibly appealing and set up to display products in a visibly pleasing manner.  Booth décor, booth tidiness, overall tidiness, overall aesthetics, display standards
Engagement: Visitors are engaged and able to admire products on display. Active engagement, helpfulness, knowledge of product, professional dress.
Etiquette: Exhibitor complies with Booth Guidelines. Opening and closing hours, keeping aisles clear of product.
Product or Service Mix: Proper display, products that represent a specific region.(International Pavilion)

Judging takes place on August 24th and winners will be announced August 27th. 

Put your Best Booth forward! 
Westin Harbour Castle  
Official Hotel Partner of the CNE

The Canadian National Exhibition Package includes:
- Luxurious accommodations
- Breakfast for two in the Lobby Café (CAD $10 value)
- Two adult tickets to the CNE (CAD $36 value)

Available for arrivals from Aug. 14 - Sept. 9, 2015
Rate of CAD $199* per night + taxes (based on availability)

OR

Reserve a Standard Room
Rate of CAD $149* per night + taxes (based on availability)

Click here to book online or call 1-866-716-8101 and reference rate plan CNEPKG for our package or CNESPEC for our room rate only.

Conditions:
*Some restrictions apply. Dates and rates mentioned are subject to availability. Prices are in Canadian funds and do not include taxes and gratuities. Prices based on double occupancy and standard rooms, unless otherwise indicated. Subject to availability at time of booking. Cannot be used with any other promotional offer. On new bookings only. Not valid for group travel. A valid credit card is required to book and is required at check-in. All charges will be the responsibility of the guest.

Important Notice:
** In the event that travel agencies or third party housing bureaus contact you to reserve hotel space through them, please be advised that they are NOT AFFILIATED in any way with the Canadian National Exhibition Show Management, producers of the event. Please report any unauthorized solicitations to Show Management at exhibits@theex.com.
Exhibitor Assistance At Hand

The Canadian National Exhibition is pleased to provide our exhibitors access to the highest level of service through our official suppliers who are available to assist you with your requests and needs.

Importing Goods? If you are bringing merchandise into Canada, a customs broker can determine the proper customs tariff classifications, duties and taxes payable for your goods. They will facilitate the clearance of your goods through customs, prepare and file the necessary custom forms and arrange for payment of duties. There is a brokerage fee for this service.

Need to get your products across the border? Our Official Customs Broker - TWI Group - is available to assist. Contact Zaza Vili at zvili@twigroup.com or Pat D'Alessandro at pdalessandro@twigroup.com for all of your custom broker needs. Visit www.twigroup.com or call 905.812.1124 for more information.

Need booth/ promo staff? 
Deliver exceptional customer service with professional staff! 
Exhibit Booth Staff                 
BBW International
T: 416-767-3036 
Promotional Ambassadors    
Reef Moxie            
E: shawn@reefmoxie.ca

Are you Insured? As a condition of exhibiting, you are required to have insurance coverage for your booth against theft, damage and personal injury. The CNE has appointed ExhibitorInsurance.com as the recommended insurance contractor for exhibitors. Visit  www.exhibitorinsurance.com or call 905.695.2971 for details.