FOOD BUILDING  | JULY
With only 4 weeks until the gates open, word is spreading about the exhibiting line-up of attractions taking place at the 2016 CNE. 

This month's newsletter is bringing you important forms and new opportunities to drive sales and maximize your company's impact at this year's event. 
  • Have you submitted all of your forms? Review the checklist below and get moving! 
  • Get an edge of the competition with On-Site Branding & Promotions 
  • Review Passes, Move-in and more. 
KEY FORMS & DEADLINES    

Go to theex.com to review important information and download all forms. 
Neighbouring Booths 

As the Food Building move-in continues, you are reminded that you are not permitted to enter neighbouring booths

Please ensure that your staff and contractors are advised that it is strictly prohibited to enter any booth that belongs to another leaseholder. 
Payment Reminder 

A friendly reminder that your FINAL 25% Instalment Payment is due August, 2, 2016

If you have not already done so, please contact your Account Manger to arrange payments. 

Jeannette Mintz | 416.263.3849 | jmintz@theex.com

Thank you for your prompt payments!
Move-In Process

To ensure an effective and efficient move-in, the CNE has implemented a specific MOVE-IN PROCEDURE for the 2016 Canadian National Exhibition, in part due to site access restrictions and controlled access due to traffic congestion, ensuring proper planning and health & safety regulations.

All concessionaires and their staff, suppliers and vendors DRIVING on to the grounds to assist in the set-up of your concession booth MUST display the approved MOVE IN ACCESS PASS.

Please ensure that your staff, suppliers and support teams display this pass in their dashboards at all times while accessing the Exhibition grounds during move in.

ACCESS PASSES will be mailed to you. If you require additional passes, they will be made available to you in the Food Building, by the Superintendent of the building. 

Click here to review the detailed move-in procedure. 
Vehicle Parking at the 
Food Building 

If you are delivering equipment or booth material, please pull up to Door 61 located on Manitoba Drive, complete your drop off and remove your vehicle immediately and park across from the Food Building under the Gardiner Expressway. It is strictly prohibited to park along Manitoba Drive.
Trade Service Calls

Concessionaires will be charged $85 minimum per hour plus the cost of materials for repairing electrical problems due to equipment deficiencies and/or overloading. The same applies for all plumbing related issues; poorly installed sinks or leaks and/or any related HVAC or Gas requirements during CNE Move In, Event Dates and Move Out.

All trouble calls will be tracked and logged and you will be invoiced accordingly for the work that was incurred in your booth. An invoice will be presented to you by Exhibition Place for immediate payment.

We strongly urge you, if you require extensive work or additions to be completed by any of the Exhibition Place Trades, that you arrange an appointment in advance to ensure that your needs are met and proper estimates are quoted and invoices are paid in advance.

The CNEA will not be held responsible for costs associated with your lack of planning.
Food Safety Training 
Mandatory for All CNE Food Handlers 

In order to minimize the risk of food borne illness to visitors of the CNE, it is required that all food handlers participate in food safety training prior to the start of the 2016 CNE. 

Date 
Registration Time 
Presentation Time 
Tuesday, August 16 1:15pm - 2:00pm 
5:15pm - 6:00pm 
2:00pm - 4:00pm
6:00pm - 8:00pm 
Wednesday, August 17  1:15pm - 2:00pm 
5:15pm - 6:00pm 
2:00pm - 4:00pm
6:00pm - 8:00pm 
Thursday, August 18 9:15pm - 10:00pm 
1:15pm - 2:00pm 
10:00am - 12:00pm 
2:00pm - 4:00pm 

Click Here for information on our Food Safety Training Requirements. 

Click Here to review our Food Safety Training Session Dates
Food Product Delivery and Transportation Standards

In order to ensure the safe movement of food products to and from the CNE Food Building, the control measures listed below will take effect beginning August 17th and require your attention and full cooperation.

Food Service Deliveries

1. All concessionaires must provide a scheduled list of all products expected. A description of the products (Cold, Frozen, Hot or Dry or Shelf Stable) expected must be entered into the attached template and submitted daily to Jeannette Mintz at jmintz@theex.com.

2. Details of the Delivery - Name of the Food Service Provider/Supplier, the expected date and time of arrival, quantities expected, type of delivery (on skids, boxes), Type of Food;
Cold | Frozen | Hot or Dry.

3. Material Handling (Forklifts) are provided by the CNE to assist in transporting products from your food service provider and/or supplier - however, product delivered to your booth must be retrieved immediately and promptly. Foods left unattended, will be removed and ceased by the CNEA.

4. All deliveries must be made between 6:00 am and 9:30 am, daily. Please ensure your food service providers ensure they allow time to make their deliveries on-time given the traffic congestion throughout the city.

5. All concessionaires or their designate must be present to receive the delivery and must check-in at the Delivery Desk inside the Food Building by the Roll-Up Door 61.

6. Deliveries of Food Products must comply with all Toronto Public Health Guidelines, The Ontario Food Premises Regulation and the Canadian Food Inspection Agency and follow the control measures specified above at all times. Any concessionaire found in contravention of these policies will be fined and their concession will be closed.

7. Food transported by an operator shall be enclosed in containers or in such other manner as to prevent contamination of the food and to maintain the food at the temperature it is prescribed.

8. Food that is intended to be transported, displayed, stored, sold or offered for sale in a frozen state shall be frozen to a temperature of minus 18° Celsius or lower and maintained thereafter at a temperature of minus 18° Celsius or lower until sold or prepared for use.

SMALL DELIVERIES

1. All products (Cold, Frozen, Hot or Dry) being delivered in alternate mode of transportation or small business providers - MUST sign in and list all products entering the Food Building, quantity and type.

2. Products (Cold, Frozen, Hot or Dry) being transported on dollies, golf-carts, hand carts, pump-jacks or hand carried must also check in at the Delivery Desk located by the Floor Manager Show Office at all times.

3. Deliveries of Food Products made throughout the day through must comply with all Toronto Public Health Guidelines, The Ontario Food Premises Regulation and the Canadian Food Inspection Agency and follow the control measures specified above at all times. Any concessionaire found in contravention of these policies will be fined and concession will be closed.

4. Food transported by an operator shall be enclosed in containers or in such other manner as to prevent contamination of the food and to maintain the food at the temperature it is prescribed.

5. Food that is intended to be transported, displayed, stored, sold or offered for sale in a frozen state shall be frozen to a temperature of minus 18° Celsius or lower and maintained thereafter at a temperature of minus 18° Celsius or lower until sold or prepared for use.

6. Transporting raw or uncooked foods on dollies without the proper containers is strictly prohibited. Anyone found in contravention of these procedures, will be subject to fines and booth closure.


Thank you for your immediate attention and cooperation in ensuring appropriate storage protocols, regular product inspections, credible employee hygiene policies, and documentation that verifies the effectiveness of your control measures during your participation at the Canadian National Exhibition.
TSSA & ENBRIDGE GAS ANNUAL EQUIPMENT INSPECTION & GAS ACTIVATION PROCESS

In an effort to ensure that all Concessionaire equipment (commercial cooking equipment; grills, fryers etc.) PASS INSPECTION by the TSSA, ESA, Fire Marshall and for Gas to be turned by Enbridge Gas; it is imperative that all commercial cooking appliances be located under the exhaust and fire protection systems in conformance with NFPA 96 'Standard for Ventilation Control and Fire Protection of Commercial Cooking Operations'.

The use of residential equipment (stoves/ovens) and table-top cooking appliances using hydrocarbon portable canisters [such as butane] are prohibited.

ALL COMMERCIAL COOKING EQUIPMENT MUST BE SET-UP AND INSTALLED UNDER THE EXHAUST HOODS BY NO LATER THAN JULY 29, 2016 - READY TO BE INSPECTED.

THE ANNUAL INSPECTION OF ALL EQUIPMENT IS SCHEDULED FOR TUESDAY, AUGUST 2 at 9:00AM. Equipment not in place for this scheduled inspection will require to make alternate arrangements for a subsequent inspection, and will be at your sole cost.

In order to ensure an efficient and effective inspection, we have divided the floor plan into two inspection sections - West and East.

ALL CONCESSIONAIRES WITH GAS EQUIPMENT AND EXHAUST HOODS MUST BE PRESENT FOR THIS INSPECTION, OR YOUR BOOTH WILL NOT BE AUTHORIZED TO OPEN FOR THE CNE OPENING DAY.

Section 1: West Side of Building
Time: 9:00am to 11:00am**

Section 2: East Side of Building
Time: 11:00am to 1:00pm**

GAS ACTIVATION PROCESS

Only once the inspection has been complete and it meets all related NFPA and TSSA conformances, Enbridge Gas will activate gas lines and pilot lights.

It is equally important to note; that Ecologizers (temporary exhaust hood systems) must be approved in advance by the CNEA prior to installation. As referenced earlier this year, the CNEA will not accept any new additions of ecologizers to the building, this is in part due to the excessive electrical capacity and load. Any identified equipment that has not been approved by the CNEA will be removed.

Extinguishers for commercial cooking equipment wet chemical or alkali-based dry chemical portable extinguishers shall be provided to protect commercial cooking equipment, and in conformance with NFPA 10 'Portable Fire Extinguishers'. Class K Fire Extinguishers are required and present for the August 2, 2016 inspection - please ensure this is visible and accessible for the Inspection.

ALL COMMERCIAL COOKING EQUIPMENT MUST BE SET-UP AND INSTALLED UNDER THE EXHAUST HOODS BY NO LATER THAN JULY 29, 2016 - READY TO BE INSPECTED.
Getting Noticed by the Media

Each year the Canadian National Exhibition plays host to hundreds of media. Some come to cover a specific story and others come in search of a story.

The Media Relations Office at the CNE is responsible for:
  • Accrediting media to allow them access to the grounds
  • Facilitating story requests and access to exhibitors, vendors and key staff
  • Pro-actively pitching stories to the media

The media relations office is the portal to the media, and advises that you enlist their services or touch base with them about your publicity plans, instead of contacting the media directly.


If you have high resolution photos of your food or products that you can share with us, we encourage you to send them to us, so we can include them in key product-related media releases.

Media Relations Contact:
Tran Nguyen
Media Relations Director
Canadian National Exhibition, Homes PR
On-Site Branding & Promotions 

Are you looking for a way to get a leg up on the competition... stand out from the crowd... drive booth traffic or create awareness? 

Take advantage of our On-Site Branding & Promotions Program that will give your company a significant presence at the fair and capture the attention of our 1.6 million visitors.

All marketing and branding opportunities are available on a first come, first served basis.

Click here   to download the On-Site Branding & Promotions Order Form or contact Marianne Mailer at 416.263.3708 or mmailer@theex.com for more information.
Exhibitor Admission & Parking Pass Information
 
All exhibitors/concessionaires and their staff must purchase photo ID passes for daily entry access onto the CNE grounds and into buildings. No pass, no entry before 10 am! 

Photo ID and Parking Passes can also be purchased in person in the Enercare Centre, Salon 101 of Hall A (enter via the Galleria - the glass enclosed walkway) beginning Monday, August 8, 2016 and throughout the 18 day fair.

Please note, the deadline to receive the Early Bird rate is Sunday, August 7, 2016 at 5:00 pm and the Early Bird rate is only being accepted online. The discount will only be honoured for those exhibitors who purchased any passes prior to the deadline.

To receive your Early Bird tickets, please click here to enter your unique purchasing code. You must complete your submission online to be granted the Early Bird ticket rate.

For any questions related to exhibitor passes, please contact the Credentials Office at 416.263.3960 or ExhibitorPasses@theex.com
Westin Harbour Castle
Official Hotel Partner

Book the CNE Package, which includes:

Package One - CNEPKG
  • Luxurious accommodations with breathtaking views of downtown Toronto and Lake Ontario
  • Valet parking for one vehicle
  • Two adult passes & two kids passes to the Canadian National Exhibition
  • Two TTC day passes
  • Rate $275.00 +HST
  • BOOK NOW
Package Two - CNESPEC
  • Luxurious accommodations with breathtaking views of downtown Toronto and Lake Ontario
  • Two adult passes & two kids passes to the Canadian National Exhibition
  • Two TTC day passes
  • Rate $255.00 +HST
  • BOOK NOW
The CNE Package is available for arrivals from August 18 - September 6, 2016

Conditions:
*Some restrictions apply. Dates and rates mentioned are subject to availability. Prices are in Canadian funds and do not include taxes and gratuities. Prices based on double occupancy and standard rooms, unless otherwise indicated. Subject to availability at time of booking. Cannot be used with any other promotional offer. On new bookings only. Not valid for group travel. A valid credit card is required to book and is required at check-in. All charges will be the responsibility of the guest.

Important Notice:
** In the event that travel agencies or third party housing bureaus contact you to reserve hotel space through them, please be advised that they are NOT AFFILIATED in any way with the Canadian National Exhibition Show Management, producers of the event. Please report any unauthorized solicitations to Show Management at exhibits@theex.com.

Exhibitor Assistance At Hand

The Canadian National Exhibition is pleased to provide our exhibitors access to the highest level of service through our official suppliers who are available to assist you with your requests and needs.

Importing Goods? If you are bringing merchandise into Canada, a customs broker can determine the proper customs tariff classifications, duties and taxes payable for your goods. They will facilitate the clearance of your goods through customs, prepare and file the necessary custom forms and arrange for payment of duties. There is a brokerage fee for this service.

Need to get your products across the border? Our Official Customs Broker - TWI Group - is available to assist. Contact Zaza Vili at zvili@twigroup.com or Pat D'Alessandro at pdalessandro@twigroup.com for all of your custom broker needs. Visit www.twigroup.com or call 905.812.1124 for more information.

Are you Insured? As a condition of exhibiting, you are required to have insurance coverage for your booth against theft, damage and personal injury. The CNE has appointed ExhibitorInsurance.com as the recommended insurance contractor for exhibitors. Visit www.exhibitorinsurance.com or call 905.695.2971 for details.