July 27, 2018
WEBSITE ........ FACEBOOK ........ TRANSITIO N ........ CALENDAR
To the Elected Delegates and Clergy
of the Episcopal Diocese of Eastern Michigan,

In accordance with the Canons of the Diocese of Eastern Michigan (Title 1, Canon 3, Sec. 2b), you are hereby notified of the 24th Convention of the Episcopal Diocese of Eastern Michigan. 

This year's convention will be held in Flint on  October 26-27, 2018 . The Rt. Rev. Cate Waynick, Bishop Provisional, presiding.

For information, please read below and visit the convention page of our diocesan website,  www.eastmich.org/convention .

This notice is being emailed to all clergy, senior wardens, and currently listed delegates and alternates with provided emails as well as those subscribed to our emails. If there are delegates from your congregation without regular access to email or the internet, please print and share this information with them.

If there have been delegate changes, please submit updated information to me at  akrueger@eastmich.org. Vistors are welcome to register and attend any part of the convention.

Peace,
Angela Krueger
Administrative Assistant to the Bishop
Secretary of Convention
The Episcopal Diocese of Eastern Michigan
akrueger@eastmich.org | 877-752-6020
IMPORTANT DATES & DEADLINES
[ ] August 27
Submit nominations for diocesan leadership positions.
[ ] August 27
Submit resolutions to the Convention Secretary.
[ ] September 26
Pre-convention meeting at St. Andrew's, Gaylord from 6-7pm.
[ ] September 30
Pre-convention meeting at Grace, Lapeer from 3-4pm.
[ ] October 3
Pre-convention meeting at St. John's, Saginaw from 6-7pm.
[ ] October 4
Register a booth for the exhibit hall.
[ ] October 4
Make any necessary reservations at the hotel. Information below.
[ ] October 11
Register for any optional Friday trainings.
[ ] October 11
Register and submit all payments.
CONVENTION DETAILS
Location & Accommodation
The convention will be held at the Holiday Inn Gateway Centre located at 5353 Gateway Centre Flint, MI 48507.

If you require a hotel room, reservations can be made by calling 810-232-5300 and booking under "DEM". Reservations under our conference block must be made before October 4th to get the group discounted rate.

Our discounted rate is $99/night plus taxes.
Communications and Notices
To be faithful stewards of creation by conserving resources - both natural and financial - all communications about convention will be delivered two ways: by email (like this one!) and on the convention page of our diocesan website, www.eastmich.org/convention.

Posting on Facebook? Tweeting? Checking-in? Use #edemcon18.
Convention Schedule
FRIDAY

10:00 AM



12:00 PM

1:00 PM

5:00 PM

6:00 PM

9:00 PM

Registration Opens
Dismantling Racism Training Begins
Safeguarding God's Children Training Begins

Exhibits Open

Safeguarding God's People Training Begins

Newcomer Orientation

Convention Dinner

Compline led by Chickagami Campers & Staff
SATURDAY

7:30 AM

9:00 AM

11:30 AM

12:00 PM

3:00 PM

Breakfast

Business Meeting

Lunch

Business Meeting

Eucharist at St. Paul's, Flint
*All times are tentative and subject to change as planning continues.
Pre-Convention Meetings
Join us for one of three optional pre-convention meetings to prepare for the business session of convention. Attendees will have the opportunity to discuss the proposed diocesan budget and any resolutions scheduled to appear on the floor.

The three pre-convention meetings will take place:

  • September 26 at St. Andrew's, Gaylord from 6-7pm
  • September 30 at Grace, Lapeer from 3-4pm
  • October 3 at St. John's, Saginaw from 6-7pm

Can't make any in person? We'll livestream the Saginaw gathering on our Facebook page. Online participants will be able to ask questions and comment in real time. A recording of the meeting will be archived for others to access at their convenience.
Newcomer Orientation
If you are new to the diocese, new to being a delegate, or just want a refresher, you are invited to join us at 5pm on Friday for a brief newcomer orientation. We will touch on all of the basics of being a voting member of convention, including Roberts Rules of Order and how to discuss resolutions on the floor.
NEW! Optional Friday Trainings
We will offer two options for trainings on Friday before the convention opens for anyone looking for a convenient way to complete any requirements to holding leadership positions in their congregation or at the diocesan or church-wide level. To inquire if your certification has expired, please call the diocesan office.

Please register for a Friday training by October 11th.

Safeguarding God's Children | 10:00-12:30pm

Safeguarding God's People | 1:00-3:30pm

Dismantling Racism | 10:00-5:00pm | $10 per person

Nominations & Elections
The following positions will be elected at diocesan convention:

Diocesan Council (1 Lay, 1 Clergy)
The council serves as the governing authority of the diocese and administers the secular affairs including the budget, managing resources, creation of task forces, and more. There are six members serving three year terms.

Standing Committee (1 Lay, 1 Clergy)
The Standing Committee serves as the council of advice to the bishop and assumes the ecclesiastical authority of the diocese when there is a bishop vacancy in addition to duties. The six members also serve on Diocesan Council and serve three year terms.

Trustee (2 persons)
The Trustees have oversight and make investment decisions concerning funds belonging to the diocese and some individual congregations. The eight members serve four years.

Each candidate must be nominated (by themselves or others) to appear on the ballot. The deadline for nominations is August 27th.

The nominated candidates will be emailed to delegates and clergy and posted on the diocesan website by the canonical deadline of September 26th.

Resolutions
Resolution submissions must be received by the canonical deadline of August 27th.

Resolutions may come to the floor of convention in three ways:
  • Originating in the Diocesan Council
  • Originating in the Standing Committee
  • By petition from at least four lay and four clergy delegates

Our Resolutions Committee has put together a great resources on drafting and submitting resolutions. Click here to download.

The proposed resolutions will be reviewed by the committee, and emailed to delegates and clergy and posted on the diocesan website by the canonical deadline of September 26th.

Exhibitors & Booths
Our exhibition hall is a great place to learn more about the ministries and programs taking place inside and outside of the Diocese of Eastern Michigan. If you would like space to feature your ministry, please register your booth no later than October 4th. Space is limited and may run out before the deadline.

There is no cost to host a booth at convention. We hope to see exhibits that are visually appealing, staffed, and interactive.

Closing Eucharist
The Closing Eucharist of the 24th Convention will be held at St. Paul's Episcopal Church in Flint on Saturday with the Rt. Rev. Cate Waynick presiding.

The service is open to visitors and does not require registration.
Registration
There are three types of convention registration - delegations, unassigned clergy, and visitors.

DELEGATIONS - One person from the congregation (usually a parish secretary, senior warden, or clergy person) must register the entire delegation, including any clergy and all elected delegates. There is one form per delegation and one registration payment.

UNASSIGNED CLERGY and VISITORS may register individually, regardless of congregation affiliation.

Registration and payments must be submitted by October 11th. Payments are accepted online by credit card or by mailed check.