City Manager's Report 17-079 | May 5, 2017
City Administration
City Manager Richard H. Sloan
2017 Hurricane Season Notice
June 1, 2017 kicks off the 2017 Hurricane Season. Please see the "2017 Hurricane Season Notes" document below for vital information regarding tropical systems and the approaching hurricane season. Remember: "Safety first!"

"If you fail to plan, you're planning to fail." - Attributed to Benjamin Franklin
Special Events
Parks & Recreation Director Auburn Taylor    
Memorial Day
Please join us Monday, May 29, 2017 to remember all who served and gave the ultimate sacrifice for our country and freedom! Haines City’s Memorial Day Ceremony will be held adjacent to the Military Court of Honor at Railroad Park beginning at 9 a.m.

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  Athletics 
Parks & Recreation Director Auburn Taylor 

British Soccer Program
Parks and Recreation will host the British Soccer Camp July 10-14, 2017. The camp is designed to improve the skills necessary to compete in the game of soccer. More importantly, the coaches will instruct within a framework of character development based on respect, responsibility, integrity, leadership, and sportsmanship. Register online at www.challengersports.com.

Mini Soccer - 3-5 years | 8 a.m.-9 a.m. | $85
Half Day Camp - 6-9 years | 9 a.m.-12 p.m. | $125
Half Day Camp - 10-14 years | 9 a.m.-12 p.m. | $125

Youth Futsal
We are looking forward to the Inaugural season of Futsal in Haines City and all of Polk County. Registration is April 3rd – May 12th for ages 11 to 16. Sign-up NOW to reserve your child's spot! For more information, please see attached flyer.

Youth Indoor Soccer 
We are excited for another season of Indoor Soccer. Registration is April 3rd – May 12th for ages 4 to 10. Sign-up NOW to reserve your child's spot. For more information, please see the attached flyer.

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City Clerk's Office 
City Clerk Linda Bourgeois

Unofficial Runoff Election Results
Please review the attached "Unofficial Runoff Election Results" document below. 

City of Haines City Public Notice
SURPLUS VEHICLE AND EQUIPMENT AUCTION
Garner & Associates Auctioneers, Inc.
3455 State Road 60 W.
Bartow, Florida 33830

Phone: 863-533-5100

Auction Date: Saturday, June 3, 2017
Gates Open: 7:30 a.m.; Auction Starts: 9:00 a.m.
Preview Date: Friday, June 2, 2017

For more information, please see attached "Surplus Vehicle and Equipment Auction" document below.


Ethics Training
This workshop will fulfill your annual ethics requirement! Please join us Wednesday, June 14, 2017 from 9 a.m. - 1 p.m. For more information, please see the attached flyer. 

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Development Services
Development Services Director Richard Greenwood
Check the next City Manager's Report for new Development Services updates!
Human Resources 
Director of Human Resources Donna Parker 
Below is a listing of positions open to receive applications. All interested applicants are required to submit an employment application, unless otherwise instructed on the City's website position announcement page.

Employment Applications and copies of complete position announcements are located on the City of Haines City's website at www.hainescity.com. (When completing the on-line application please save it to your computer and attach it via an e-mail to jobs@hainescity.com.)
 
The list below does not contain complete position announcements, and may have one or more vacancies available. To see the entire position announcements, please visit www.hainescity.com employment opportunities and click on the position title. Positions are considered "Open Until Filled," unless otherwise denoted. Corresponding pay grade ranges are included to represent earning potential and shall not be an assumption of potential starting wage, which will most likely be at the minimum rate of pay. If a conditional offer of employment is made, please note everything included during the application process will be verified.

DEVELOPMENT SERVICES –  Apply-Now

  1. Building Inspector I – $17.71 to $26.57 (DOQ)
  2. Building Inspector II – $19.48 to $29.23 (DOQ)

FIRE – Apply-Now

  1. Firefighter/EMT – $12.05 to $18.07 (DOQ)

PARKS & RECREATION – Apply-Now

  1. Building Maintenance Technician  – $13.31 to $19.96 (DOQ)
  2. Camp Counselor – (Seasonal) $10.00 to $15.00  (DOQ)
  3. Camp Counselor & Bus Driver – (Seasonal)  $10.00 to $15.00  (DOQ)
  4. Full-Time Custodian – $10.00 to $15.00 (DOQ)
  5. Head Lifeguard  – (Seasonal) $10.00 to $15.00  (DOQ)
  6. Head Camp Counselor – (Seasonal) $10.00 to $15.00 (DOQ)
  7. Lifeguard -(Seasonal) $10.00 to $15.00 (DOQ)
  8. Part-Time Custodian – $10.00 Hourly (DOQ)
  9. Recreation Attendant – $11.00 to $16.50 (DOQ)

POLICE – Apply-Now

  1. Police Officer – $15.38 to $23.07 – Trainee (DOQ) $18.61 to 27.91 – Grade 3 (DOQ) Apply-Now

UTILITIES – Apply-Now

  1. Part-time Plant Maintenance Worker   – $10.00 Hourly (DOQ)
  2. Pipeline Repair Lead – $14.64 to $21.96 (DOQ)
  3. Plant Maintenance Worker – $11.00 to $16.50 (DOQ)
  4. Wastewater Operator C – $14.64 to $21.96 (DOQ)
  5. Wastewater Superintendent   – $41,873 to $62,809 (DOQ)

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Fire Department
Fire Chief Stuart McCutcheon

Haines City Firefighters Move in to New Station
April 20th, Haines City Firefighters moved into a new Fire Station located behind the Police Department. This location will provide the department a significant increase in response capabilities throughout Haines City. It is staffed with three Firefighters, a squad, and a rescue boat. See a glimpse of the new Fire Station in the picture below!  
Haines City Fire Department Completes Aerial Operations Training
The department recently completed a 40 hour Aerial Operations training course certified by the State of Florida. This will provide Firefighters with the foundation to safely and effectively operate the newest addition to the department’s fleet Tower 611. Firefighters from Davenport Fire also participated in and completed the course which was conducted on duty by staff. See a HCFD fleet in action in the picture below!
HCFD Assists Polk County Fire Rescue at Indian Lakes Estates Fire
Haines City Firefighters answered the call for help when Polk County Fire Services requested assistance for a large wildland fire that threatened several homes in Indian Lake Estates. The fire, named the Red Grange Fire, is the latest of several fires that have destroyed homes and properties in that area. HCFD, in conjunction with multiple city and county departments, provided assistance in the early morning hours to ensure the fire did not destroy or damage additional properties. The fire was eventually contained and extinguished.
Pictured above is Davenport Fire Chief JT Torrance and Haines City Fire Department Captain Codi Donahoe in Staging.
Pictured above is the large wildland fire at Indian Lakes United Methodist Church.
HCFD Hosts Commercial Fire Training
This week, HCFD is hosting training to aid Officers and Firefighters in effectively identifying and prioritizing hazards related to commercial structure fires. The training specifically targets commercial structures within the City and aids Firefighters in developing the strategy and tactics required to efficiently and effectively mitigate the situation. This training is open to other departments as they play an integral role in the success of the department during a large scale incident. View the photo below of Battallion Chief Tim Pilson (Palm Harbor Fire Rescue, ret.) with the C Shift.
Burn Ban in Effect
A countywide burn ban is still in effect for Polk until further notice. Due to the severely dry conditions, high winds, and low relative humidity, the wildfire danger is extremely high. Because of the extreme fire risk, law enforcement is responding along with the Fire Department and issuing citations as deemed necessary. A State of Emergency was declared by Governor Scott due to the fire conditions currently present. During this time, please do not start any campfires, trash fires, or other type of outside burning (with the exception of BBQ grills) and if you see a fire or smell smoke, please call 911 to report it.
Haines City Public Library
Parks & Recreation Director Auburn Taylor 
The Library is more than just books. There is something for all ages: Needlework Group, Scrabble Club, Story times, Teen programs and movies every month in English and Español.  

Adults

Lunch & Learn | Managing Yard Pests Responsibly
This educational event will be held Tuesday, May 23, from 12:00 p.m. - 1:00 p.m. located in the Community Room. Registration is required.

Legion of Geeks
This stellar event will be held Tuesday, May 9, from 6:00 p.m. - 7:00 p.m. Join the Haines City Public Library for a night of geeking out and comic book reading.

Scrabble Club
Put on your thinking caps and pull out your dictionaries for our weekly Scrabble Club. This event is held every Wednesday from 10:00 a.m. - 12:00 p.m. and is located in the Young Adult Room.

Pigments of Your Imagination
Bring out your imagination and creativity in our weekly adult coloring club! Supplies are provided. This is held every Tuesday from 10:00 a.m. to 12:00 p.m.
 
Titanic: The Story Continues . . . | Presented by Steve Mattis
Be back for another lecture given by Steve Mattis on the R.M.S. Titanic Wednesday, May 24, at 1:00 p.m. in the Community Room. Refreshments will be provided from 12:45 p.m. - 1:15 p.m. This will be followed by a lecture and then the Q&A portion of the event.
 
Needlework
Every Monday and Thursday from 10:00 a.m. to 12:00 p.m., join us here at the Haines City Public Library for our needlework group! Share ideas, laughs, and pointers with friends while you work on your projects. This fun and crafty group meets in the Young Adult Room.  
 
Literati Book Club | Where the Heart Is by Billie Letts
The book club meets monthly in the Librarian’s office to discuss the selected book. Reserve your copy at the front desk today. The next meeting is Thursday, May 18, at 2:00 p.m. 

Children and Young Adults

Legion of Geeks
This stellar event will be held Tuesday, May 9, from 6:00 p.m. - 7:00 p.m. Join the Haines City Public Library for a night of geeking out and comic book reading.
 
Homeschool Club
This program features different activities weekly for homeschoolers grades K – 5. See our Facebook page (HCPL Homeschool Group) OR the bulletin board in the Children’s Room for more details. This program is every Monday at 1:30 p.m. and is located in the Children’s Room.
 
Kid’s Game Day
Tuesday, May 9, from 4:00 p.m. - 5:00 p.m., elementary age kids are invited to come and play Wii games, board games, and more! This fun time will be hosted in the Community Room.
 
LEGO® Bricks Club
Thursday, May 18, from 4:00 p.m. - 5:30 p.m., kids of all ages are invited to come and let their imaginations soar with LEGO® Building Bricks! This program is located in the Community Room.
 
Teen Game Night
Thursday, May 11, from 4:00 p.m. - 5:30 p.m., teens in the 6th-12th grade bracket are invited to come and play Xbox, Wii, and board games. Snacks are provided. This hangout will be located in the Young Adult Room.
 
Teen Pinterest Tuesday
Tuesday, May 16, from 4:00 p.m. - 5:45 p.m., middle school and high school students can join us in creating a fun craft from Pinterest. This creative time will be hosted in the Young Adult Room.
 
Teen Dissection Workshop
Thursday, May 25, at 4:00 p.m., middle and high school students are invited to join us as we host a dissection workshop. Registration is required and date is subject to change depending on the level of interest. The cost to participate is $20.00. It will be located in the Community Room.
 
Tween & Teen Book Club | Harry Potter & the Deathly Hallows by J.K. Rowling
Wednesday, May 31, at 4:00 p.m., book discussion for ages 10 – 18 will happen. This will be hosted in the Young Adult Room.
 
Teen Advisory Board (TAB)
Wednesday, May 31 at 4:30 p.m., join our TAB group to help make programs for teens. Let your voice be heard. This is for students in grades 6th – 12th and will be located in the Young Adult Room.
   
Family Movies
All movies will be shown in the community room. Refreshments are allowed, but not provided.
 
5/6 – Tangled: Before Every After | 11:15 a.m.
5/20 – Elena & the Secret of Avalor | En Espanol | 11:15 a.m.
 
Library Closed
Library is closed May 27-May 29 in observation of Memorial Day. Normal hours will resume May 30th, at 10:00 a.m.
Stay Connected With All Our Upcoming Events
Want to know what is going on at the Haines City Public Library? Check out our  Facebook page and get the scoop. You can also see what's going on at the Library by viewing our calendar for adults and children. 

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The HR Connection is an informative monthly newsletter designed to keep employees informed on hot HR topics, follow-up items, and welcoming new employees to the City of Haines City Team. Check out the  May Newsletter!

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Parks
Parks & Recreation Director Auburn Taylor 

In the coming months the Parks Department will continue several improvement projects around the city as well as begin several others.
  • Landscaping removal, renovations and improvements on U.S. Highway 27 began May 1, 2017.  
  • Oakland Cemetery South has new fencing installed and will be receiving new trash receptacles soon. Oakland Cemetery North will also be receiving new trash receptacles as well as sitting benches, granite block markers and shade structures.
  • 8 Acre Park will be receiving new benches, tables, water fountains, additional playground structures, walking path fitness/activity stations, a new playground sunshade, grass and landscape upgrades.
  • The Downtown/Railroad Park corridor will be receiving landscaping upgrades, bench and trash receptacle replacements where needed, and the addition of 3 new bench locations.
  • Lake Eva Park will be receiving new playground flooring, walking path fitness/activity stations, bench and trash receptacle replacements where needed, water fountains and landscaping upgrades.
  • Benches and trash receptacles will also be added to the Haines City Trail corridor from Grace Avenue to Lilly Avenue.
  • The Cook Field baseball diamond will be converted from a football practice field back into a usable baseball/softball diamond.
  Police
Deputy Police Chief James "Jim" Elensky
First Quarter 2017 Canine Unit Evaluation Report
K9 Officer David Smith #736K has found that during the first quarter of 2017, all of Haines City Police Department's training standards and practices comply with FDLE CJSTC guidelines. Additionally, all of HCPD's certifications are up to date. HCPD's canine officers and their assigned canine partners are in compliance with this general order and no deficiencies have been noted. HCPD's current canines are in great health and in compliance with the general order. The canine equipment and vehicles have been inspected and are in efficient working order, with all necessary equipment being rotated and replaced in a timely manner. On a monthly basis, K9 Officer David Smith conducts inspections on K9 records to insure compliance with prescribed record keeping procedures and to ensure uniformity in records. 

Officer David Heptinstall continues to train in the PCSO K9 School and is expected to complete the training in June of 2017.

Please see attached "First Quarter of 2017 Canine Activity Tracker" document for K9 Officer David Smith's findings. 

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Public Works
Public Works Director Addie Javed

Haines City Cardboard Boat Challenge
On Saturday, May 6, 2017, the Haines City Public Works Department, in partnership with LE/AD (Lakes Education/Action Drive), is holding a community event like no other! Families, corporate groups, Boy & Girl Scout Troops and many others will join together to take on our challenge! This event helps raise awareness about Haines City lakes and important water resources and how we all must play a role in protecting them. People can reduce their negative impact on the environment through the lifestyle choices they make every day. Come celebrate our lakes and join the fun!

THE CHALLENGE:
To build a boat out of cardboard and duct tape, put two people inside to race around a course, and be the first to make it across the finish line without sinking.
  • On-Site Built Registration 8:00 a.m. – 8:30 a.m.
  • Cardboard Boat Building On-site 8:30 a.m. – 10:00 a.m.
  • Pre-Built Registration 9:00 a.m. – 9:30 a.m.
  • Race Starts at 10:00 a.m.
To reinforce the reason behind this event the theme of the cardboard boats is a “Lakes Awareness" theme. Each team must name their boat with a "Lakes Awareness" theme, and turn in a short bio explaining the name choice to be announced prior to launch.  The teams create a boat out of cardboard and duct tape, and race a course on Lake Eva! Environmental Exhibitors at the Seven Rivers Festival will provide children’s activities, information on ways to protect our lakes, water ways and other environmental fun facts. Teams can register online at www.lakeseducation.org . Be sure to check out the attached "Cardboard Boat Race" document below!
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Recreation
Parks & Recreation Director Auburn Taylor    

Aquatics
The Haines City Aquatics Center opened April 22nd, for the 2017 season! Admission to the Aquatics Center is $5.00 per person for anyone ages one and older. 

2017 Schedule | Hours: 12:00 p.m. - 6:00 p.m.

Now – June 3rd & 4th | Open weekends (Saturday & Sunday) only
June 5th – August 9th | Open daily
August 12th & 13th – October 14th & 15th | Open weekends (Saturday & Sunday) only

Pool Safety – Have a Blast & Play Safe
  • No denim shorts or pants and No shorts with buttons or zippers. Proper swim wear required.
  • No coolers or outside food or drink will be permitted. There is a concession stand on-site.
  • No diapers allowed in pools. Children that wear diapers must wear a swim diaper (i.e. Huggies Little Swimmers). Swim Diapers may be purchased for $3.00 each.
  • No flotation devices (i.e. water wings, inflatable floats and life vests, and life vests with clips or buckles). Only life vests with zippers are allowed.
Cultural Arts

Oil Painting
Do you have a passion for painting? Come join us to learn techniques in fine art traditional oils with our instructors Peggy Curry and Nick Roberts. Classes are held Mondays from 1:00 p.m. - 3:00 p.m. and Wednesdays from 5:30 p.m. - 7:30 p.m. It is $20.00 per class, in addition to the one time yearly Parks & Recreation fee of $10.00. Please call (863) 289-4057 for the next available class.

Ceramics
Please join us for our self-guided, ongoing ceramics class. You choose your piece to be poured into a mold and fired and once it is finished you will get to paint it! This class is held on Tuesdays and Fridays from 8:30 a.m. - 11:30 a.m. and is $2.00 per class, in addition to the fee of your canvas and the one time yearly Parks & Recreation fee of $10.00. You must be 18 years or older to join.

Heidi's Academy of the Performing Arts
We are happy to announce that the Oakland Neighborhood Center will be the new home for Heidi’s Academy of the Performing Arts. All children three and older are eligible. There is still time to register your child into this new and exciting program. Classes will be held Thursday evening at 6:00 p.m. in the Oakland auditorium. 

S.N.A.P. Swim Lessons
Special Needs Aquatic Program, or S.N.A.P., is a fun and beneficial program for children with a variety of special abilities and needs. Participants will work one on one with our Water Safety Instructors in programs that are tailored to meet the individual needs of each child. Two-week sessions (Monday-Thursday) begin in June. Space is very limited. 

For more information about any of our swim lesson offerings, contact the Community Center at 863-421-3700 or the Aquatics Coordinator at 863-421-3715.

Summer Camp 
Ahoy Campers! There is still availability for our Oakland Summer Camp site! Space is limited, so please be sure to get your registration information in soon! This year our theme will be Under the Sea, so come sail with us this summer! 

Summer Camp Employment Opportunities Available
Summer is right around the corner and we're looking for some captains to come sail with us Under the Sea as we have a splish splash of a bash! If you are interested in becoming part of this year's summer camp team, please visit our website and apply for a Camp Counselor position.

Swim Lessons
Registration is now open for Swim Lessons at the Lake Eva Aquatics Center! Classes are available for children ages 6 months – adults. Lessons are $40 per person, per session. Sessions begin April 24, 2017 and run through the end of July.  For more information, contact the Community Center at 863-421-3700 or the Aquatics Coordinator at 863-421-3715.

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Utilities
Utilities Director Mike Stripling

Let's learn what the Utilities Team does!

Jennifer Sarria – Executive Assistant: 

One of the tasks I do on a daily basis is to make sure all invoices received from vendors get paid on time so the City doesn’t get charged late fees. In order for that to happen, I prepare the Multi-Purpose Payment Form (also known as a "MPF") for each invoice received and make sure all the information is correct, ie. the date, amount due, address, G/L number, and a short description of the materials or services provided to City. Then, I  submit all the MPFs to the Finance Department for payment.  If the invoice is for more than $25,000, a copy of the approved City Commission Meeting Minutes must be attached to the MPF with the City Manager’s signature on it. 

Julio Xavier – Water Plant Operator:

One important task I have in my role as a Water Plant Operator is to collect Bacteriologic samples once a month. We collect 30 bacteriologic samples a month (quantity is based on population) on different areas of Haines City, which were previously assigned. After we collect the samples, we deliver them to an independent laboratory to test. After the collection, the samples are put on ice. Bacteriologic samples are a Department of Health requirement. The samples help us determine if the City water is safe to drink. The samples are very important for the city and the community we serve. If the job is not performed right, or not performed at all, we would not be serving our City well..

Whitney Isaac – Wastewater Operator:

I am a member at the Wastewater Plant and have learned much since February. My job is to monitor hourly flow, check turbidity, chlorine levels, and adjust the system flow as needed. I check the screens to ensure all equipment is working correctly, calibrate and record meters, record daily DO and PH, conduct lab samples, and add calculations to a  log book.  I also monitor the BCR adjustment to the polymer speed. After draining the product and the vessels are empty, I clean the screens and help keep the facility area tidy. I tend to the ground maintenance by painting, spraying, sweeping, and hosing down areas. If the tasks were not completed, the plant would not run correctly. So, it is important to know what a person is doing or to ask because a closed mouth will not gain knowledge!

WOW! (Watched Outstanding Work!)
The City of Haines City would like to thank all of our excellent, dedicated employees and volunteers who help make the City a great place to work, live and play. Have you "Watched Outstanding Work" within the City lately? Let us know at wow@hainescity.com.
Welcome Aboard!
Haines City Family,
Please join us in welcoming our newest team member(s):

Trayvon Howard

 Mr. Howard was hired in the Utilities Department as a Plant Maintenance Worker. Before coming on board with the City of Haines City, he spent time working for Publix Supermarkets, Polk Works, and in the ground maintenance field. Mr. Howard is no stranger to Haines City, being born and raised here. After graduating from Haines City High School in 2014, he went to Kentucky State for a year on a football scholarship. Welcome to the City Team, Mr. Howard! We are glad to have you! 




The City of Haines City is very excited to welcome our newest team member.  Please be sure to stop by and welcome him to the Team! 
City Commission  
Mayor Roy Tyler
City Commission meetings are regularly scheduled every first and third Thursday of the month at 7 p.m., and are held in the Commission Chambers at City Hall, 620 E. Main Street. 

Please use this link to access City Commission Agendas and Meeting Minutes, or to listen LIVE during a City Commission Meeting:
http://hainescity.iqm2.com/Citizens/Default.aspx.  
 
For questions or more information, please call the City Clerk at (863) 421-9921.
Congratulations!
Congratulations to the newly elected Commissioner Anne Huffman. May 4, 2017, Commissioner Huffman was sworn in as the first African American Female City Commissioner for Haines City.
  Next City Commission Meeting: Thursday, May 18, 2017 at 7 p.m.
Downloads
City of Haines City| 863-421-3600 | www.HainesCity.com