August 18, 2016 

Modernizing our systems, processes, and organizational structures will dramatically improve how we get work done, together, across all campuses, schools, departments and units. This is the foundation for the important work we will do going forward as one Rutgers.
Systems Transition and Blackout Periods

During the blackout period, transactions will not be conducted in the existing systems. This is scheduled to occur from:

  • September 23-October 2 for procurement

  • September 24-October 9 to process grants and awards

  • October 1-7 for human resources and payroll

  • October 1-9 for financial management and expense management

The transition and blackout period for human resources and payroll will not affect pay dates for employees currently on active payroll status.

View the detailed systems transition schedule.

Upcoming Deadlines
September 8
  • Last date to request purchase order supplements and modifications

  • Last date to submit purchase orders the require Purchasing review

  • Last date to request internal purchase orders

  • Last date to close of cancel purchase orders

September 9
  • Last date to submit paper expense reports/TABERs

All deadlines are at 5:00 p.m. Eastern Time, unless otherwise noted.
Faculty - Grants and Awards Processing
Faculty are encouraged to use the Institutional Prior Approval System Request (IPAS) process to request an advance fund source/index and pre-award spending as early as possible prior to September 23.
Exceptions during the Transition and Blackout Periods
An exception or emergency circumstance is an extremely urgent event or occurrence. The volume and complexity of requests will determine which exception requests will be managed through the procedures outlined by the project teams for financial management, human resources and payroll, and procurement.

Schools, departments and units are urged to process transactions and conduct activities in the current systems as early as possible before the deadlines outlined in the transition schedule.

If you have questions about the transition schedule or purchase order conversion process, please contact the business manager for your school, department or unit.
Cornerstone - Transforming the Way We Work at Rutgers