March 2018
Your monthly news & updates
President's Message
Greetings NTMCA Members!
Once again, it’s a new month. (I feel like it was just yesterday when I wrote the February article.)  I’d like to say, ‘Happy Spring’, however, we’re not quite there. So, before spring begins, we can finish the ‘inside’ projects and not feel guilty for neglecting the ‘outside’ projects.

Speaking of ‘inside projects’, one of the biggest for us as secretaries, is elections. Maybe some of you are able to cancel your election and for others, the next few months you’ll be even busier than usual. Either way, I hope the election season goes smoothly for each of you.  

Many thanks to Aimee Nemer, City Secretary for Richardson, for hosting the February NTMCA meeting. Richardson’s City Manager, Dan Johnson, welcomed attendees to the Richardson Emergency Operations Center and discussed the importance of contemporary emergency management. For lunch, we had an assortment of salads and pastas to choose from (and they were all quite tasty). The topic, ‘Emergency Management Behind the Scenes’ was applicable to all attendees.

(L to R: Aimee Nemer, Mistie Gardner & Sheila Morales)

The speaker for the meeting was Mistie Gardner, Emergency Management Coordinator for the City of Richardson. In an effort to give us an overview, Mistie presented a video identifying the events and activities of the Office of Emergency Management for the City of Richardson in 2016. She continued to explain the importance of establishing relationships with community partners before an incident resulting in mutually beneficial outcomes in the event of a disaster. 

Ms. Gardner stated there was no cookie cutter solution for each disaster, but the City Secretary is necessary for two key components: maintaining records and calling emergency meetings. Ms. Gardner explained the importance of documenting all soft and hard costs and the need to utilize the records when seeking reimbursement from the federal government. Additionally, Ms. Gardner stated that, after a disaster declaration, the Council must ratify the action within seven days. After the presentation, Ms. Gardner offered a tour of the Emergency Operations Center.

TMCA Records Management Seminar Social Committee Chair, Art Camacho, reported on his research for budgeting for the social event. Mr. Camacho stated he was waiting on return calls for more details, however, he anticipated approximately $2,000 in expenditures for the event. Meeting attendees voted to table discussion of a monetary contribution to the March meeting. 

Professional Seminar Co-chair, Theresa Scott, reported on the details regarding the 2018 NTMCA Professional Seminar. The NTMCA Annual Professional Seminar is scheduled for Wednesday, April 18 th (9am – 4pm) at the Denton County Southwest Courthouse in Flower Mound ( Register Now ). The topic is Avoiding Legal Pitfalls. Nine attorneys from the law firm of Taylor, Olson, Adkins, Sralla & Elam LLP will help attendees gain a better understanding of the complex legal issues specifically as it relates to the functions of the municipal clerk’s office. IIMC will be granting 1.5 credits toward the CMC certification and 1.5 advanced education credits for the program.

Thank you to those who responded to the Professional Seminar Committee’s request for input on the subject matter to be discussed. The presenters have a large list of questions / topics to consider as they put together their presentation. 
As of today, NTMCA has 91 members. Many thanks to the Membership Committee for their hard work. If you know of anyone who has moved into our area or who will benefit from our training programs and networking, please urge them to join our chapter.

A motion to accept the Audit Committee’s recommendations with removing the requirement of conducting audits on a quarterly basis and adding a provision to conduct a review on an as needed basis was unanimously approved by attendees.
The next NTMCA meeting is scheduled for Thursday, March 29 th at the Haltom City Public Library.   Rex Phelps, Haltom City Deputy City Manager will share with us “E to the 4 th  Power – An Internal Focus to Meet the External Mission.”  Plan to attend and hear about a model of servant leadership used to achieve higher levels of success within the public sector.

  Respectfully Yours, Sheila Morales, President
Today in Texas History - March 2 - Texas Independence Day
On this day in 1836, Texas became a republic. On March 1 delegates from the seventeen Mexican municipalities of Texas and the settlement of Pecan Point met at Washington-on-the-Brazos to consider independence from Mexico. George C. Childress presented a resolution calling for independence, and the chairman of the convention appointed Childress to head a committee of five to draft a declaration of independence. In the early morning hours of March 2, the convention voted unanimously to accept the resolution. After fifty-eight members signed the document, Texas became the Republic of Texas. The change remained to be demonstrated to Mexico.

Source: Texas State Historical Association
L to R: Susie Quinn, Murphy; Shelley George, Allen; Aimee Nemer, Richardson; Alice Holloway, Pilot Point; Mayra Sullivan, Garland; Carrie Smith, Anna

Welcome Lone Star Chapter Members!

We were grateful to have members from our neighboring Lone Star Chapter join us for our February meeting in Richardson. Susie Quinn, Shelley George, Aimee Nemer and Alice Holloway are members of both the North Texas Municipal Clerks Association and the Lone Star Chapter.
Upcoming Events and Meetings
March 29, 2018 - Haltom City ( Register Now )

April 18, 2018 - Professional Seminar - Avoiding Legal Pitfalls ( Register Now)

May - No meeting due to elections

June 21, 2018 - Awards Luncheon - North Richland Hills (note date change)

Avoiding Legal Pitfalls
North Texas Municipal Clerks Association | |

President:  Sheila B. Morales , Copper Canyon | 940-241-2677

Vice-President:  Amy Shelley , Southlake | 817-748-8015

Treasurer: Monica Solko , Lake Worth | 817- 237-1211 x105

Secretary:  Kristi Gilbert , Argyle | 940-464-7273  

Historian:  Christine Green , University Park | 214-987-5302