MONTHLY DISPATCH
Issue 2 - 2017/2018
August 2017
District 42 Toastmasters Monthly Dispatch
Greetings!

Welcome to the second edition of the District 42 Monthly Dispatch for the 2017/2018 Toastmasters year. Explore the articles below to learn more about your District.

In this issue:
  • Toastmasters International Convention
  • Club Officer Training
  • Welcome our Club Growth Team
  • Visit a Sunshine Club!
  • District Leadership Opportunities

  • District 42 Fall Conference
  • District Director's Award
  • Attend a Toastmasters Event Near You!
  • Promote Your Event!
  • Happy Anniversary
  • The Leader Letter
Toastmasters International Convention
Visit the District 42 website for more details.
Did you know this is the first time in NINE years that the International Convention will be held in Canada? Don’t miss the opportunity to see the best of the best speakers in the world compete at the Convention in Vancouver (August 23-26).

For event details and schedule, please check out the Toastmasters International Event page HERE. 
The   Excellence in Program Quality Award will be presented to our 2016-2017 Program Quality Director John Bauer at the Hall of Fame Ceremony Thursday, August 24. Thank you to all members of District 42 for your hard work in achieving your goals.  This award is an extension of the work that you put in this year.
REGISTRATION IS EASY!
Choose your convention experience by selecting from a variety of registration, add-on and special event options. 
Have Your Voice Heard!
Plan Ahead of the Annual Business Meeting  

Proxy information was emailed to all club presidents and secretaries in July.  You have an opportunity to let your voice be heard on August 26, 2017 at the Annual Business Meeting being held during the Toastmasters International Convention for international officer and director candidates and proposed amendments to the Bylaws of Toastmasters International and Club Constitution for Clubs of Toastmasters International ( Proposals A-G).

Every Toastmasters club will have an opportunity to vote on the candidates and proposed amendments at the August 26 business meeting!  Each club president and secretary can act as a proxy or assign a proxy for their club to either another member attending or to the District Director.  Keep in mind that if the club provides direction on how to vote must be honoured.  The proxies allow members to have a say on the strategic direction of Toastmasters International, even if they cannot attend the Annual Business Meeting.

For more information about club voting procedures, visit the Toastmasters International Website and check out the  How-To Document .
If you have any questions, please send an email to administration@d42tm.org .
Join The Discussion
TI Board Proposal Webinars

Learn more about the proposed amendments and have your questions answered before the August 26 vote by attending the following district-hosted webinars:

July 18: Proposal A - Dues Payment Method  
July 20: Proposal B - Dues Payment Timing
July 26: Proposals C - International Leadership Committee Service Timeline, Proposal D - Floor Candidacy, and Proposal F - Minimum Vote Percentage
July 27: Proposal E - International Director Qualifications
August 3: Proposal G - Honorary Club Membership

August 10: All Proposals (A-G)

A Funny Thing Happened

on the Way to World's

 

On May 6, 2017, I stood on the District 42 stage, the newly-crowned winner of the 2017 International Speech contest. The gamut of feelings ranged from surprise, delight, shock to elation. It was such an honour to hold that trophy, especially when I had just shared the stage with 5 amazing speakers who had all delivered exceptional speeches with unforgettable messages. I have always been in awe of the strength and power of the speakers from District 42 who have taken part in the International Speech Contests over the years. 

Then, the second part of the journey began - invitations to practice at clubs, being part of the Speakers' Showcase, and preparing a second speech for World Finals. This is when I truly saw the power of District 42's Toastmasters; they reached out to me to offer support, encouragement, help, time, practice space, 

suggestions and a collective voice of unity. They were there as old friends and new ones. I have formed bonds and friendships that I will hold dear to my heart, even after the physical journey to Vancouver is over. Darlene Davies, Russ Dantu, Flo Sherpenisse, Iris Talbot, Speakers' Edge, To The Point, CATS, Westhills, MVP, and my home club, Royally Speaking, all came to support me when I felt anxious, stressed, needed feedback and practice, and, some, just to be a friend with cup of tea and to listen to my ramblings. Who can forget the army of Toastmaster volunteers at events.

As I look forward to Vancouver, I realize that my personal journey is also one that is punctuated by the desire to be the best Toastmaster that I can be. Everything that I learned in all my amazing Toastmasters clubs became directly and profoundly relevant, useful and important. I am where I am today because of those club meetings, evaluations, contests and Toastmaster growth. My journey has became one of the power of possibilities. I want to deliver messages that I am passionate about and that can empower. Who wouldn't want a bright, shiny trophy in Vancouver? However, at the end of the day, I am already the winner because of the support, friendship, opportunities, an extraordinary Toastmaster growth in myself and in others that I see, and the fact that I am a proud member of the family of District 42 Toastmasters. Thank you. I am so grateful.


Kelly Kaur 

District 42 International Speech Contest Winner

Club Officer Training
Round 1 of Club Officer Training (COT) ends August 31

There is still time! Don't miss out on the opportunity to attend leader training in the month of August. All members are welcome to attend any training session available in District 42. It is a good learning opportunity, and a great way to network with others.  
Club Officer Training in Calgary, AB

Tuesday August 15, 2017 | 6:15 - 9:15 p.m.
For event and registration details, click HERE.

Saturday August 19, 2017 | 9:00 a.m. - 12:00 p.m.
For event and registration details, click 
HERE.

Club Officer Training in Regina, SK

Thursday August 24, 2017 
For event and registration details, click HERE.
Attention Club Executives...If you haven't already attended club officer training this round, please register for an upcoming COT session. We currently have 30% of our clubs with four or more club officers trained. We can do better! It is not only a great leadership training and networking experience, but also club officers can receive Distinguished Club Program (DCP) credit for attending. Please ensure that you physically sign in at the beginning of the COT session so that you can receive the credit.
Go for 7 out of 7!  If a club achieves 7 out of 7 club officers trained in both Round 1 (June 1 - Aug 31) and Round 2 (Dec 1 - Feb 28), the club will receive a “7 out of 7 Club Banner Ribbon”. Congratulations to SAIT Sayers (E28) and Golden Gavel (E19) for already having 7 out of 7 club officers trained this round!

Have Questions? Please email Catherine Secundiak, your Program Quality Director, at csecundiak@d42tm.org with any questions on club officer training.
Welcome Our Club Growth Team!

Meet the District 42 Club Growth Director's Team

Dunstant B. F. Taylor, your Club Growth Director, is at the helm of a team that has been created to assist with club growth and marketing in Southern Alberta and Southern Saskatchewan. 


The road to success is always under construction. Being kind, nice, supportive, respectful, and collaborative has attracted more Toastmasters than ego, lecturing, dictating, eloquence, rules, and club functions.  Looking forward to working with you all, such that the membership, clubs and district will succeed and flourish.  - Dunstant Taylor, DTM 


Your Club Growth Committee Team Leaders:

Coaches, Mentors and Sponsors

Alberta (CMS-A) | Shadna Rana, CC, CL

• Manage a list of club coaches, mentors and sponsors. Assign coaches, mentors and sponsors.

•  Develop and plan training, in collaboration with the Program Quality Director, for Coaches, Mentors and Sponsors.

Club Emergency Rescue Officer (CERO) | Nandini Venkatesan, DTM

•When a club reaches 35+, assess and plan to create a new club.

• When club reaches below 12 - 15 members, work with the club executive team to analyse the situation and build up the club membership and find coaches in collaboration with the CMS-A.

New Club Team Officer (NCTO) |

Abraham George, DTM

• Work with CGD, Division and Area Directors to find opportunities for new clubs.

• Assist with organizing Demonstration meetings

• For new clubs, train club executives, so they have a firm understanding of their roles and responsibilities. Set up new club templates/forms library. 

Club Growth Marketing and Membership (CGMM) | Marvin Henry, DTM

• Responsible for Club Growth PR.

• Assist Club Emergency Rescue Officer.

• Coordinate Club Growth team marketing with Division Directors.

Club Marketing and Incentive Officer (CMIO) | Brenda Pouteaux, DTM

• Plan the District Incentives for clubs or Individuals growing or starting New club.

• Showcase individuals who start new clubs in District newsletters and conference. Coordinate and Liaison with Club Growth, PR Marketing Director and District Marketing Team on all district marketing and incentives. Work with Program Quality Director on Education Incentives.

Club Sponsor Extension Chair

Alberta (CSEC-A) | Al Gibson, ACS, ALB 
Saskatchewan (CSEC-S) | David Bartolf, DTM 
• Work with CGD, Division and Area Directors to find opportunities for new club extension.  • Assist with organizing demonstrations meetings.
• Coordinate and initiate cold calls and also manage INSIGHT with CGD.
• Work with CGD to manage new club leads.

Youth Leadership Program - Saskatchewan

(YLP-S) | Anne James, ACS
• Works closely with Division Director and CGD to generate new Youth Leadership opportunities with the local community.
• Responsible for overseeing the quality of all Youth Leadership programs by mentoring individual YLP coordinators.
Interested in joining the team?

Three opportunities remain to take a leadership role on the Club Growth Team
Coaches, Mentors and Sponsors Saskatchewan 
Club Emergency Rescue Officer – Saskatchewan
Youth Leadership Program – Alberta

If you are interested in being a part of the CGD team, please email dtaylor@d42tm.org.  
Visit a Sunshine Club!
Stay in the Game!
Continue your Toastmasters journey throughout the summer. 

There are many benefits to being an active member during
the summer months:
  • You won't fall behind! You have worked so hard during the year to improve your public speaking and leadership skills, why not continue developing your communications and leadership skills year-round 
  • Practice makes perfect. Work on getting a head start on your Toastmasters goals and start new speech and leadership projects
  • Try different meeting roles and meeting formats

Is your Toastmasters Club NOT meeting over the summer?   No problem.
Visit another club near you!   

Check out the list! Take a look at the Sunshine Club List for Toastmasters clubs that are holding meetings in July and August.
District Leadership Opportunities
Are you looking to take your leadership skills to the next level?   Do you want to gain valuable leadership experience to put on your resume?

Join the District team!!

We are looking for Club Coaches and Club Mentors, as well as Training Program Chair, Mentoring Program Chair, Member Experience Chair, Logistics Manager, Recognition Administration Chair, Chief Judge, Contest Chair, Spring Convention Chair, and Division Assistants (Program Quality and Club Growth).

Interested? For information about these district leadership positions, check out the District 42 website. If you have any questions or are interested in being a part of the team, please contact the District Trio by email at DistrictTrio@d42tm.org.
District 42 Fall Conference 
Join us November 10-12 in Medicine Hat, Alberta for an inspiring weekend of education and recognition!

Headliners for this event are keynote speakers:
* Lance Miller (2005 World Champion of Public Speaking)
* Monique Leveque-Pharoah (International Director)

Register today!
Complete and submit the online registration form here.  For more event details, please visit the Fall Conference page on the District 42 website.
** See video message from Lance Miller to District 42! Click HERE **
District Director Award
There’s a New Award in Town!
      There’s a new award in town for the 2017/2018 year and it’s called the District Director Award. This award is to recognize members of District 42 for their contributions to the District Mission as nominated by the members of the District, who may or may not be eligible for any other awards.

      Let’s recognize those members who deserve to be recognized. To submit your nomination complete the nomination package available on the Of the Year Awards page on the District 42 Website.
      Attend a Toastmasters Event Near You!
      There is more than just club officer training, a convention and a conference taking place in our Toastmasters Community...

      Check out our  Event Calendar on the  District 42 website regularly for information about upcoming events around the District!

      Don't forget to register! Online registration is now available for most events. 
      Upcoming Events:

      Regina, SK
      August 12 @ 10:00 - 11:30 a.m.
      Unitarian Centre, 2700 College Avenue 
      Regina, SK 

      August 26 @ 10:00 - 11:30 a.m.
      Unitarian Centre, 2700 College Avenue 
      Regina, SK
      Promote Your Event!
      Did you know...

      You can f ill out the form  here and email it to administration@d42tm.org  to be included on the District 42 E vent Calendar and to receive a Registration Link.

      The District 42 Event Calendar is a central place to promote your event. Event details will be posted within three days of receiving your request form.
       
      A registration survey can be created for any event.  A link will be provided which allows your attendees to register in advance.  Event organizers will receive a link to a summary of registration data, and regular downloads of the detailed registration responses.

      Happy Anniversary!
      Congratulations to three of our clubs celebrating anniversaries this month!  See charter date listed beside club name.

      Burnt Toastmasters Club |  August 24, 2004
      Meets Thursdays at 12:05 - 1:00 p.m.
      Momentum (16 2936 Radcliffe Dr SE, Calgary)

      Heritage Go-Getters Toastmasters Club 
      |  August 7, 2002
      Meets Mondays at 5:15 p.m.
      Royal Canadian Legion (9202 Horton Road SW, Calgary)

      Naturally Speaking |   August 3, 2007
      Meets Wednesdays at 5:15 p.m.
      Ability Resource Center (1610 - 29 Street North, Lethbridge)

      The Leader Letter

      The Leader Letter is a monthly email sent to all Club Officers and District Leaders from Toastmasters International. The email contains information and reminders that keep all leaders up to date. 

      Click Here for the most recent issue.  

      Toastmasters District 42 | www.d42tm.org