MONTHLY DISPATCH
Issue 11 - 2018/2019
July 2018
District 42 Toastmasters Monthly Dispatch
Greetings!

Welcome to the first edition of the District 42 Monthly Dispatch for the 2018/2019 Toastmasters year.
Explore the articles below in detail here, or visit www.d42tm.org for the latest edition.
In this issue:
  • Outgoing District Director's Message
  • Pathways Education Program
  • Club Leadership
  • 2018/2019 District Updates
  • Meet Your 2018/2019 Division & Area Directors
  • District Leadership Opportunities
  • 'Of The Year' Awards

  • District Incentives
  • Attend a Toastmasters Event Near You!
  • Promote Your Event!
  • And The Award Goes To...
  • Happy Anniversary
  • The Leader Letter
Outgoing District Director's Message
As we wrap up the 2017/2018 Toastmasters Journey, I start to look back at the year to see how our members have Listened, Learned, and Championed their own Toastmasters journey. We have had a very busy year with a couple of milestones.

First we had our final Fall Conference in Medicine Hat, with a very moving Remembrance Day Service and a Military Mess Dinner to honor those who have served and continue to serve. It was also the first time in years that we have had our conference in Medicine Hat. Overall it was a great Conference, and we as Toastmasters overcame many challenges.

Our Second milestone was the introduction of Pathways, Toastmasters new educational program. We started the year out knowing it was coming just not when. Our members have seemed to embrace the new program and are taking on the challenge.

This was also a year of learned for our members, with our Education awards up and some new ideas coming forward to either Market our District or to help members complete their DTM by the 2020 deadline.

It was also a year of learned for myself, with the edition of a second child, to having to let, to having to listen even harder. I believe I have learned new skills that will help me for years to come.

This was not an individual effort this year and I could not have done it with out first our Members, Area Directors, Division Directors, Administration Manager, Laurel Korbo, Finance Manager, Stephen Larocque, Public Relations Manager Ryan Rupchan, Club Growth Director Dunstant Taylor, and Program Quality Director Catherine Secundiak. This team always worked together to ensure our members had the best possible experience they could.

I know we did not finish Distinguished this year however that does not fully measure the work that you the members have done this year. This means we have set the foundation for years to come and for our members to champion their own Toastmasters Journey.

Lastly, I want to thank everyone again and wish you all the best in the upcoming Toastmasters year as we continue to Champion our journey.

Best of Luck

John Bauer, DTM
District 42 Director
2017/2018
Pathways Assistants
For the past six months leading up to the roll-out of the Pathways learning experience, Ambassadors and Guides have been reaching out to clubs to assist with the transition to the new program. They have worked with club leaders and members to share the details of this exciting education initiative and to provide the support needed to make the transition a success.

At the end of July, the Ambassadors and Guides will have completed their duties. The District 42 leaders believe clubs will continue to need assistance with Pathways for the foreseeable future. District 42 is instituting a  Pathways Assistant  program. We’re putting together a team of knowledgeable Pathways advocates to help Division and Area Directors insure all of our clubs implement Pathways.

If you believe in the benefit of Pathways and wish to assist clubs and their members with the transition, why not consider becoming a Pathways Assistant. This is your opportunity to apply your knowledge and increase your leadership capacity.

Visit the following link   https://d42tm.org/2018/06/26/pathways-assistants/  to learn more or send an email to  d42pathways@d42tm.org  to apply for a position.

Don’t wait, ACT NOW!
Have you chosen your path?

Pathways Paths and Project Catalog – Explore the speeches and projects in each path to help you decide which path to take:

*   PDF Version  – Courtesy of District 57
*   Online Version  – Courtesy of District 4



Share this with your members!

Find helpful resources at: 
Club Leadership
Submit Your Club Officer List

Submit through Club Central before June 30th.

Email your lists to clubofficerlists@d42tm.org
Plan for Success!
Want to be a distinguished club this year? A club where members are learning, achieving their goals, guests are visiting, new members are joining, everyone is having fun? Then complete your Club Success Plan! Work with your club members to find out their goals for this coming year and chart a path to success. Break down your activities into smaller, attainable goals, assign responsibilities and work together to get’er done!

“A goal without a plan is just a wish” – Antoine de Saint-Exupery

Click Here to download an electronic copy of the Club Success Plan and to find other helpful Club Officer Tools on Toastmasters International.

Visit https://d42tm.org/district-resources/ to find other helpful Club Officer Planning Resources.
Lead the Way
District 42 Leadership Training
Upcoming Club Leadership Training:
Every club officer in District 42 has the opportunity to attend training sessions to prepare them for their roles in the upcoming year. There are two rounds of club leadership training:
Round 1: Jun 1 Aug 31

Round 2: Dec 1 – Feb 28

To achieve Distinguished Club Program Goal #9 , you must have 4 out of 7 club officers trained in both rounds of training . Would you choose to do business with an organization that only trained 50% of their employees? No! Please strive for excellence and go for 7 out of 7 club officers trained. Clubs with 7/7 officers trained will earn a ribbon for their banner in each round!

To receive credit for having attended training (towards Distinguished Club Program Goal #9) each officer must:
  • Attend a District sponsored training session, in-person, for a minimum of 3 hours;
  • Attend the club officer break out session for the club officer position you were elected to;
  • VP Education, President and Secretary attend the Base Camp Manager Workshop;
  • Don't forget to sign the log in sheet during your training session!
The next training sessions are:
Calgary August 18
Calgary August 25
More detail about these training opportunities will be listed on the District 42 Events Calendar as they become available.  
I’ve never attended a training session before, what can I expect?
 
You will learn more about how to be an effective leader, how to conduct your officer role to the best of your ability and you will meet other club leaders from around the District to help you work through challenges you are facing.
Will we hear more about the new Pathways Educational Program?
 
Yes, we will show you how easy it is to get into Pathways. You will also learn how to teach your existing and new members how to access Pathways. There will be separate workshops for Base Camp Managers (VP Education, supported by President and Secretary) to show and answer questions on managing member education achievements
2018/2019 District Updates
Club Alignment Effective July 1, 2018
District 42 is comprised of over 130 clubs throughout Southern Alberta and Southern Saskatchewan, organized into 6 Divisions made up of 4-6 Areas. Each Area includes 4-6 Clubs (a total of 30 Areas this year). Each year, the District reviews the alignment of clubs into Areas and Divisions and redistributes clubs to ensure balance, considering clubs gained, clubs lost and club geography. This year, as presented and voted on at the District Council meeting on Apr 28, 2018, there are 2 changes to Club Alignment effective July 1, 2018:
  • New club Successful Next Steps was moved from Area A1 to Area F20
  • New club Real Pegasus was moved from Area A15 to Area E30
Changes to District Conference
To abide by an August 2017 Toastmasters International decision, District 42 will no longer hold a Fall Conference. The District Conference Rotation Committee reviewed the requirements from Toastmasters International, sought input from the District members, and put forth a motion for vote at the District Council meeting on Apr 28, 2018. Click Here to see the meeting minutes.

The following changes were voted on and passed:
  • District 42 hold all 4 District level contests for the 2018/2019 and 2019/2020 Toastmaster years with Humorous and International Speech contests in the Spring, and Table Topics and Evaluation in the Fall, and all 4 of the District-level contests occur at the District 42 Spring Conference.
  • District 42 will use the following cities as host locations for the District 42 Spring Conference for the next 3 consecutive years:
  • a. 2019 – Moose Jaw, SK
  • b. 2020 – Lethbridge, AB
  • c. 2021 – Calgary, AB 
Important Dates for 2018/2019:
Jun 1-Aug 31, 2018 - Club Officer Training Round 1
Aug 21, 2018 - Club Proxy for International Business Meeting Due to District Director
Sep 15, 2018 - District Council Meeting (Virtual Meeting)
Oct 1, 2018 - Membership Dues are Due
Oct 15, 2018 - Last Day for Club Fall Speech Contests (or 2 weeks before Area contest) - Evaluation & Table Topics
Dec 31, 2018-Feb 28, 2019 - Club Officer Training Round 2
Mar 17, 2019 - Last Day for Club Spring Speech Contests (or 2 weeks before Area contest) - Humorous Speech & International Speech
May 3-5, 2019 - District 42 Spring Conference, Moose Jaw, SK (includes the District Council meeting and 4 District Speech Contests)
Jun 15, 2019 - Club "Of the Year" award winners submitted to Area Director
Meet Your 2018/2019 Division & Area Directors
Division Director
Division Directors lead and support the division through the supervision and support of the area directors. One of the primary goals as division director is to ensure that each club achieves its mission and fulfills its responsibilities to its members. To achieve this, the division director coordinates division activities, sets division goals and assists in the training of area and club leaders.
Area Director
Area Directors serve as the direct liaison between the district and the clubs. Area directors conduct club visits twice a year within their respective areas to understand and support club needs. In turn, these visits help district leaders understand how to support and meet the needs of each club. It is important that area directors have the support they need to serve clubs. The success of the district depends on it.
Click Here to find your club's 2018/2019 Area and Division Director.
Area & Division Director Training
On June 3rd, your Area and Division Directors all met in Calgary to for District leadership training. 86% of our District leaders attended training that day and make-up sessions are planned in July. They are an enthusiastic group of leaders, ready to learn and serve our clubs throughout District 42!
District Leadership Opportunities
Are you looking to take your leadership skills to the next level? Do you want to gain valuable leadership experience to put on your resume?

Join the District Team!
We are looking for Club Coaches and Club Mentors , as well as Parliamentarian, Club Growth team members , Program Quality team members, Public Relations team members , and Area/Division Assistants (Pathways, Program Quality, and Club Growth)

Interested? Click Here for information about these and other district leadership positions. If you have any questions or are interested in being a part of the team, please contact the District Executive Leadership Team by email at DistrictTrio@d42tm.org .
Of The Year Awards
Do you have members who stand out from the crowd?
Make sure they receive the recognition they deserve.

The immediate past club president typically leads the nomination committee in each club to select a:


Club members can submit nomination forms to the Past President. Once a decision has been made, the current Club President submits winners to the Area Director by June 15 .
District Incentives
District 42 creates promotions to recognize and encourage clubs to reach specific milestones and achieve Distinguished Club Program (DCP) goals.

We are in the home stretch! Here are some of the Incentives still available for the 2017/2018 year: 
Beat The Clock
May 1 - June 30
A Toastmasters International Incentive.

Add 5 new, dual, or reinstated members to your club by June 30 to receive a ribbon for your club banner plus a 10% discount on your next club order from the Toastmasters International  Online Store
Sunshine Club Award

A Sunshine Ribbon is earned by  any club that hosts  a minimum of two club meetings - one in July and one in August.


Deadline : June 30   
Open House Award
Any club can earn the chance to be entered into a draw for an Open House Ribbon a TI Duffel Bag. The draw will be done BY DIVISION. Each club will be entered into the draw based on their Division. This draw is for clubs who conducted and Open House between July 2017 - June 2018.

(There was an oversight in the District website, it mentioned a Ribbon and TI Duffel Bag , however, it should actually state “a draw per Division for a Ribbon and TI Duffel Bag” as was budgeted and agreed by the District.)


Please contact the Club Growth Director (dtaylor@d42tm.org ) if you have any question or concerns.
District 42 has created a number of awards to celebrate our successes. The best way to learn about the available incentives is to visit the incentives page on the D42TM.org web site: https://d42tm.org/incentives/

Why should you care about District Incentives?

These awards celebrate and symbolize the great achievements of your members and your clubs. Those achievements are evidence of the effort you expend, the sacrifices you make and the learning experiences you have had. Set your sites on one or more District Incentives today!
 
If you have questions about District 42 incentives, I invite you to connect with me.
Shelley@ShelleyGoldbeck.com
 
Shelley Goldbeck, DTM
Incentives Chair
Attend a Toastmasters Event Near You!
There is more than just Conferences and Club Officer Training taking place in our Toastmasters Community...

Check out our  Event Calendar on the  District 42 website regularly for information about upcoming events around the District!

Don't forget to register! Online registration is now available for most events. 
Promote Your Event!
Did you know...

You can fill out the form  here and email it to administration@d42tm.org  to be included on the District 42 Event Calendar and to receive a Registration Link.

The District 42 Event Calendar is a central place to promote your event.  A registration survey can be created for any event. A link will be provided which allows your attendees to register in advance. Event organizers will receive a link to a summary of registration data, and regular downloads of the detailed registration responses.

Please note that we can post special events for your club, but we cannot post individual club meetings.
And the Award Goes To....
Educational Award Recipients 

Congratulations to all of our Educational Award recipients from the month of May !

61 a wards were submitted during the tenth month of the Toastmasters year, Including the first two Pathways awards! Click on the table on the side to see the list of awardees.

Each month, ribbons for individual member educational achievements are sent out from the District to the Club Presidents. These ribbons are to be presented to Club Members during a club meeting. The District has ordered more educational achievement ribbons, currently on back order. We will send out the ribbons as soon as we receive them. Thank you for your patience.
Happy Anniversary!
Congratulations to 2 of our clubs celebrating anniversaries this month!  

See charter date listed beside club name.
July 1, 1995
Meets Thursdays 12:00-1:00 pm
Suncor Energy
111 5th Avenue SW, Calgary, AB

Transformers | July 23, 2002
Meets Wednesdays 12:00 p.m.
Alastair Ross Technology Centre Bldg
3553 31 Street NW, Calgary, AB
The Leader Letter
The Leader Letter is a monthly email sent to all Club Officers and District Leaders from Toastmasters International. The email contains information and reminders that keep all leaders up to date. 
Click Here for the most recent issue. 
Toastmasters District 42 | www.d42tm.org