End Homelessness Winnipeg’s community mandate is to provide leadership and backbone support in implementing Winnipeg’s Ten-Year Plan to End Homelessness. Using a Collective Impact approach, End Homelessness Winnipeg works collaboratively with our community in creating lasting solutions that prevent and end homelessness.

Under the general direction of the CEO, the Senior Director of Finance and Operations oversees End Homelessness Winnipeg’s financial management and operations including, but not limited to, the following:

a) Providing strategic, financial, and operating advice and support to the CEO, senior management team, and others

b) Managing accounting, budgeting, and financial reporting

c) Overseeing key human resource functions including personnel policies, payroll, and benefits

d) Identifying requirements, negotiating contracts, and managing relationships with landlords and suppliers

e) Developing and managing risk management policies and procedures

f) Supporting End Homelessness Winnipeg’s mission and vision, upholding its values, and contributing to its strength and reputation as a valued partner

g) Demonstrating effective, collaborative, ethical leadership

a) Provide strategic, financial, and operating advice and support to the CEO

b) Participate on the senior management team and contribute to strategic planning, organizational visioning, and continuous improvement

c) Work collaboratively with staff, volunteers, partners, and funders

d) Act as the main point of contact for financial, operational, and human resource matters within the organization

a) Manage an in-house accounting system including software, financial policies, supporting documentation, and documented procedures that ensure appropriate internal controls

b) Perform timely and accurate full-cycle accounting including month-end and quarterly reports that include variance analyses and forecasts and accurate cost allocations between various projects and pillars of the organization

c) Prepare formal quarterly profit and loss reports with actual results compared to budget, including explanation of variances, for presentation to the Audit Committee

d) Prepare annual and project budgets in consultation with the CEO and other staff for both the organization as a whole and various sub-projects

e) Responsible for regulatory reporting including GST returns, WCB filing, and the T3010 charity return

f) Monitor cash flow and funding sources and work with the CEO and the Senior Director of Reaching Home to ensure that funders’ financial reporting requirements are met

g) Prepare funding proposals and applications

h) Oversee the annual audit including preparation of yearend working papers, supporting documentation as required by the auditor, and draft financial statements

i) Provide staff support to the Treasurer and Audit Committee (schedule meetings, prepare agendas and information, present reports, etc.)

j) Oversee all accounts payable functions including being the main point of contact for vendors, developing and monitoring workflows, invoice approvals, preparing and releasing payments, and payment approvals, on a weekly basis.

k) Prepare monthly reporting to the Community Entity with respect to expenditures incurred for various Reaching Home Funded projects

l) Prepare new financial procedures and workflows, as needed, for administering new programs at End Homelessness Winnipeg and providing training and support to program staff as required

m) Responsible for making all deposits for the organization

n) Receive, track, and issue receipts for all donations made to the organization

a) Maintain and update Personnel and Other Operating Policies as required and support the CEO in ensuring adherence with the policies

b) Assist with preparing and/or revising job descriptions as required

c) Ensure all staff has access to the Personnel and Other Operating Policies and receive an orientation to End Homelessness Winnipeg

d) Support the CEO in liaising with MGEU, negotiating collective agreements, and ensuring that End Homelessness Winnipeg adheres to the collective agreement

e) Oversee all payroll functions to ensure that employees are paid in a timely and accurate manner and enrolled in the employee benefits and retirement plans

f) Process and submit statutory and benefits remittances by their due dates

g) Process and submit all benefit forms for all employees and be the first point of contact for all benefits related matters within the organization

h) Issue annual T4s, T4As, and ROEs

i) Monitor staff performance and administer disciplinary proceedings with the support of the Senior Directors

j) Be a point of contact for staff with respect to the Collective Agreement and Operating Polices of the organization

a) Oversee property/facility management including the furnishings and equipment necessary for effective operations

b) Be the main point of contact for all property/facility management related issues including liaising with representatives from the property management companies, alarm company, and utilities

c) Evaluate the need for new technology and upgrades; be the main point of contact for all IT related issues

d) Negotiate contracts (including leases) and other financial commitments and manage relationships with landlords and suppliers including suppliers of IT equipment, software, and support services

e) Manage the acquisition of capital assets and ensure that assets are properly recorded, amortized, and disposed of as appropriate

f) Manage the organization’s existing banking products and be the first point of contact for all banking related matters for the organization

a) Develop and monitor risk management policies and procedures to ensure that program and organizational risks are minimized

b) Ensure that the Audit Committee conducts an annual review of insurance coverage for the organization and for the Board of Directors and that policies are revised/renewed on a timely basis

c) Ensure that personnel and financial information is secure and stored in compliance with privacy legislation

d) Monitor the organization’s IT polices to ensure all required policies and procedures are in place including appropriate backups, antivirus software, and user management policies

a) Participate in hiring staff and interviewing candidates consistent with the collective agreement

b) Delegate work and review, monitor, and provide guidance to administrative staff that have responsibilities for accounting and reporting to funders and check reports for accuracy, quality and consistency

c) Complete an annual staff evaluation of the administrative coordinator consistent with End Homelessness Winnipeg policies and practices

Relationships with Funders, Partners & Volunteers

a) Attend meetings of the Board of Directors and other committees and working groups as required to present reports and provide information

b) Participate in End Homelessness Winnipeg events, community forums, and meetings with partners and funders

a) As End Homelessness Winnipeg is committed to reconciliation and the inclusion of an Indigenous world view, experience with the practice of Indigenous culture, history, knowledge systems, and Indigenous community relationship building practices and protocols is required

b) A post-secondary degree or certificate

c) CPA (CA, CMA, CGA) designation and working knowledge of financial accounting principles and GAAP

d) A minimum of five years’ accounting experience including progressive responsibility as director of finance or equivalent preferably in a non-profit/charitable organization

e) Experience with budgeting, financial analysis, and forecasting

f) Knowledge of human resources and payroll

g) General knowledge of organizational Information Technology (IT) systems

h) Experience using accounting software including developing a chart of accounts and designing financial statements and reports

i) Intermediate to advanced skill using Microsoft Office programs including Word, Excel, Outlook, and PowerPoint

j) Strong attention to detail and a high degree of accuracy

k) Integrity, accountability, and ability to protect confidentiality

l) Ability to prepare concise, comprehensive reports and correspondence

m) Ability to communicate effectively in conversations and in writing

n) Ability to manage multiple tasks and operate in a fast paced environment with numerous priorities

o) Strong interpersonal skills and the ability to work collaboratively and effectively to set goals, resolve problems, and make decisions that enhance organizational effectiveness

p) Strong organizational skills and the ability to prioritize competing tasks to meet deadlines

q) Knowledge of the historical factors that continue to impact Indigenous people with regard to homelessness

r) Experience working in the Indigenous community

s) Conflict resolution skills

Access to a personal vehicle for transportation while on End Homelessness Winnipeg business.

Salary Range from $90,000.00 to $104,310.00 depending on qualifications and experience.