Session Highlights from May 21, 2012*
*Because the official session minutes have not yet been approved from this meeting, these are highlights only and are subject to change. After approval, full session minutes will be available in the church office.
The following consent agenda was approved.
- Motion to approve the Clerk's Report of May 21, 2012
- Motion to approve Session minutes from April 23, 2012 meeting.
Clerk's Report: May 21, 2012
Active membership, April 23, 2012 444
- Death: Gil Mohr (1663) d. May 3, 2012 -1
- Transfer: Amy Sheets (3890) -1
- Transfer: Bruce (3476), Lucy (3477), Brian (3998)
- and John (4078) Russell -4
- Transfer: Jill (3648) and Ron (3647) Bick -2
- Remove: Bill (2683) and Laurie (2682) Seibold -2
- Transfer to inactive: Don (3592), Jill (3593),
- Hailey (3999) and Noah (4119) Schurr -4
- Transfer from inactive: James (2752) and
- Kayleen (2753) McCollam +2
- RAF: Sandra Laas (4160) +1
- POF: Michael Samuel Bennett (4161) +1
- POF: Ray McCaw Cintron (4162) +1
- POF: Michael Alan Cole (4163) +1
- POF: Emily Christine Overmyer (4164) +1
- POF: Andrew David Smigelski (4165) +1
- POF: Tayleigh Marie Trumbull (4166) +1
- Active membership May 21, 2012 439
- Affiliate membership May 21, 2012 1
- Inactive membership April 23, 2012 287
- Transfer from active: Schurr's +4
- Transfer to active: McCollams -2
- Inactive membership May 21, 2012 289
- Total Membership May 21, 2012 729
Treasurer's Report: Elder Mary Siefke
Pledge income is behind budget for the month by $13,240 and for the year by $32,085 however the receipts from the last Sunday's offerings were not included in the monthly totals. Non-pledge income is ahead of budget by $1275 for the month and $24,053 for the year. In April a transfer from endowments was made. Two months of transfers were completed so the bottom line for the month is $454 ahead of budget with the inclusion of the transferred money. For the year, income should be pretty much on target. It is technically $4099 behind budget but that last Sunday's receipts are not included. Expenses for the month were higher than budget by $6707 however, most of these excess expenses were due to unfavorable timing issues rather than overspending. For the year, expenses are $42,590 ahead of budget and the difference between year to date income and expenses is $38,491. The value of our total endowments dropped for the month but not significantly since money was transferred out.
Deacon's Report: Deacon Deb Pulcini
Currently, upon the death of a member a white rose is delivered to family member. It is not always easy to locate a family member and the deacons are discussing changing the policy to leave the rose on the narthex table with a nice plaque for a week. They are currently working on plans for the graduate breakfast on June 10. There will soon be a new member class and they are planning for up to ten new members which will require an equal number of deacons and elders for visits.
Pastor's Report: Pastor Clint Tolbert
Transitional service: To be held on Sept. 9, 2012.
This will be a transition from summer to fall, a celebration of the end of construction and an outreach to the community. It will take the place of the picnic at Side Cut. A unity service with an open house and a barbeque lunch is being considered. It would include a dedication of the new building and those who helped in the build would be recognized during the service. (including construction workers, Rudolph Libbe personnel and those from The Collaborative)
Maumee Summer Fair: August 18, 2012
A committee needs to be formed to discuss plans and a budget for this event.
Fellowship Commission: Elders Judy Harbaugh and Doug Parrish
There were over sixty women at the brunch. Two new missions were introduced at the brunch. They are the Daughter's Project and Outreach to Dakota Indians.
Finance: Elder Mary Siefke
Discussion of the 2012-2013 budget was begun. At this point they are still working on getting pledges in but the total pledges stand at $310,875 which is below last year's budget of $462,292. Last year the budget expenses were set at $657,347 and the new preliminary budget has requests for $713,890. Budget discussions will continue at the June session meeting when the campaign results are more finalized.
Administration (facilities):Elders Jim Calderone and Charlie Sheets
Construction Project: Phase 1 is scheduled to be completed by June 1, 2012 then Phase 2 will commence immediately. Phase 2 includes finishing the library/conference room, paving the parking lot and landscaping.
June 9, 2012 will be a work day for church members. Duties will include the final cleaning, painting and shelving. We have access to Union School thru July but we can prepare to move back to the church after June 9.
Some things have been added back into the project because expenses are under budget. Among those items are sidewalk replacement and filling in the stairwell off the Canfield room.
Personnel: Elders Gary Brown and Chuck Plymale
Church secretary, Carol Kanfield has resigned as of last Thursday. As of the date of the session meeting she has not talked to anyone about her resignation. Her last day will be June 15, 2012.
¨ Motion to accept Carol Kanfield's resignation effective June 15, 2012 was approved with regret and with thanks for her many years of dedicated service to the church.
Other Committees or Teams
Presbytery Report: Elder Alice McColl
Alice reported that the Tecumseh church has been officially designated a church in schism and most of the presbytery meeting was devoted to that issue.
Pastor Clint reported that the results of the email vote for the date of the next regular Session Meeting were for July 2, 2012.
¨ Statement of Core Beliefs were approved as written.
The Ad Hoc Committee for determination of the times of the worship services has met and has another meeting scheduled. They plan to present their suggestions at the July meeting. The new class of elders will attend the July meeting as well.