If you don't see the document titles that are required with your file, simply click "add item" to add the needed titles. You can then add them from your clipboard.
Once you add the documents from your clipboard, the file icon will turn yellow, indicating that it is now ready for your manager to review.
If your manager finds the file to be complete, the icon will be marked green. If for some reason the file document is found to be incomplete it will be marked orange and will usually be accompanied with a comment from the manager. A red icon simply means that your document has not been uploaded and in overdue.