Volume XX | Month Day 20XX
BearBuy Updates
June 2017
Dear BearBuy Users,
  
We would like to inform you of a few updates and important events coming soon. 
Please review the topics below and follow the links or scroll down for more information on each topic.  
 
This month's BearBuy News:
  1. [Action Required] Payment Request Form Changes and Impact 
  2. New Punchout - GE Healthcare Dharmacon
  3. Reminder: Santa Cruz Biotech Catalog Expires June 30, 2017
  4. 'Did you know?' Useful BearBuy Tip Reminder
If you have any questions, please contact the BearBuy Help Desk at  
510-664-9000 (options 1,2) or   [email protected]  for immediate assistance.

Thank you for your continued support, 

UC Berkeley BearBuy Team 
Supply Chain Management
1. [Action Required] Payment Request Form Changes and Impact

The payment request form was recently updated to allow new functionality for our Accounts Payable group. As of 06/03/2017, all supplier invoice numbers and invoice dates populated on the Payment Request Form will auto-populate on the voucher. The Payment Request Form tile on the BearBuy Home/Shop page has been updated to link to the updated form version.

Please be aware that the recent change impacts older payment requests carts, document search, and saved searches.

Copying Carts dated prior to 06/03/17

  • Payment request form carts created prior to June 3rd should not be copied as they are no longer valid.
  • Shoppers should navigate to the payment request form located on the Frequently Used Forms section of the Home/Shop page or the Organizational Forms Shared Folder.
Searching For Payment Request Transactions in BearBuy
  • The form name has not changed. You can search on Form Name (Payment Request) to find all transactions.
    The form type has changed. When performing an advanced Payment Request Form document search or filtering your results,  the Form Type field you would select for payment request forms has changed.
  • If searching for payment request transactions submitted prior to 06/03/17: Select Payment Request Form 
  • If searching for payment request transactions submitted after 06/03/17: Select Check Request
2. New Punchout - GE Healthcare Dharmacon
GE Healthcare Dharmacon has been added and is now available for use as a new punchout catalog. They have products including gene-specific and custom products for Gene Editing, RNAi and Gene Expression. 

Please note that GE Healthcare and GE Healthcare Dharmacon are separate vendors, so be sure to use the proper vendor for your purchase. 

Questions? 

Dharmacon Product Specialist (Darrick Chow)


Dharmacon Customer Support 
3. Reminder: Santa Cruz Biotech Contract Expires June 30, 2017

Please be aware, the Santa Cruz Biotech System-wide contract (UCOP-41) with the University of California expires June 30th, 2017, and will not be renewed at this time.  

There will no longer be a UCOP-sponsored, system-wide Santa Cruz Bio e-catalog.  The Life Science campus team members and the LS COE, agree UC will not renew our contract with Santa Cruz Biotech, based on USDA’s revocation of SCBT’s license for violating the US Animal Welfare Act.

Please use any of the following alternative catalog supplier for your biotech needs.

  1. Fisher Scientific
  2. VWR
  3. Cell Signaling
  4. AbCam
  5. Miltinyi
4. 'Did you know?' Useful BearBuy Tip Reminder

Q:  I have many items in my cart for an upcoming project but I only need to submit one of those items for processing today. How can I submit one item when I have multiple items in my cart?
A:  Shoppers can move items from an active cart to an existing draft cart OR new cart. REMIDNER: Form and catalog items should never be submitted on the same cart. 

Moving an item from an active cart to an existing draft cart:

1. Navigate to Shop> My Carts and Orders > Open My Active Shopping Carts

2. Select the checkbox next to the item(s) you wish to process separately. 
3. Navigate to and expand the For selected items drop down
4.  Select Add to Draft Cart or   Pending PR/PO.
5. Click Go
6. From the pop-up window, select the draft cart you wish to move the item to. Select
     Add to Draft Cart of Pending Requisition/PO button.
7. BearBuy will automatically update the pop-up window once all items are moved. 
8. Navigate to the draft cart where the item was moved. Continue following the
     checkout process.
Moving an item from an active cart to a new cart:

1. Navigate to Shop> My Carts and Orders > Open My Active Shopping Carts
2.  Select the checkbox next to the item(s) you wish to process separately. 
3. Navigate to and expand the For selected items drop down
4. Select Move to Another Cart
5. Click Go
6 . From the pop-up window, select Move to new cart and click Move.
7.   BearBuy will automatically update the pop-up window once all items are moved. 
8. Navigate to the draft cart where the item was moved. Continue following the
    checkout process.