CSBG Annual Report Update
Modules 2-4 of the CSBG Annual Report collect agency level data and are based on the State CSBG Reporting Period. NASCSP has developed several tools, including the CSBG Annual Report/ CSBG IS Survey Crosswalk, timelines for reporting, presentations and more. Please review the documents found on the NASCSP website in preparation for the upcoming VACAP Conference. OVCS staff will be discussing Virginia specific Annual Report information during the CSBG Roundtable. 
Strengthening Your Facilitation Skills Training
If you missed out on the Facilitation Training that was hosted by Virginia Cooperative Extension and the Virginia CSBG Office a few months back you now have additional opportunities to attend! 

The Virginia Cooperative Extension has added the following sessions to their fall schedule:
  • Virginia Beach: Tuesday, June 27, & Wednesday, June 28, 2017 
    • Advanced Technology Center 1800 College Crescent, Virginia Beach 23453
  • Charlottesville:  Monday, July 31, & Tuesday, August 1, 2017
    • Center for Nonprofit Excellence 1701-A Allied Street -  Charlottesville, VA 22903
  • Abingdon: Tuesday, September 12, & Wednesday, September 13, 2017
    • Southwest Virginia Higher Education Center One Partnership Circle Abingdon, VA 24210
  • Richmond:  Tuesday, October 24, & Wednesday, October 25, 2017 
    • Virginia Tech Richmond Center 2810 N Parham Road-3rd Floor, Richmond, VA 23294
The Cost for the 2-day training, including lunch both days is $110. We received great feedback from those who took the training in Wytheville and in Richmond back in February! 

To register visit:    http://tinyurl.com/2017facilitation

  For questions or to obtain additional information, please  contact Dr. Martha A. Walker, at 434.766.6761 or walker53@vt.edu.
June and July At A Glance 

 

  • June 6-8 - CAPLAW - Denver 
  • June 12-15 - VACAP Conference - Virginia Beach 
  • June 19-20 - 5 CAP Coalition Training - Lynchburg 
  • July 3-4 - 4th of July Holiday, State Offices Closed
  • July 19th - ROMA In Service Training- Winchester 
IS Survey/ Annual Report Cleaning Memo
The Cleaning Memo from NASCSP has been received and is due back to NASCSP by June 16, 2017.  This Cleaning Memo is the follow-up document from the pre-cleaning process we, as a state office, conducted this past February.
 
The information referenced in the Cleaning Memo is related to the information reported on the 2016 fourth quarter report.If you had any outstanding questions from NASCSP, your agency will receive  an email from Kia Holder.  Agencies should review the questions and submit explanations or corrections by COB June 16, 2017
 
Please contact Kia at
kia.holder@dss.virginia.gov with any questions. 

Thank you for attending the Virginia Volunteerism and Service Conference! 

For agencies that attended the 2017 Virginia Volunteerism and Service Conference, we want to thank you for attending! Over 350 people attended the conference from across the Commonwealth. We had 35 training sessions, relating to capacity building, volunteer management, and personal/professional development. Overall, we have received great feedback. If you attended and did not fill out the evaluation, please do so and suggest training topics for next year. 
Resources for Community Action 
Public Meeting Laws Recap
 
We have received several inquires over the past few weeks regarding electronic and phone meetings for board members and wanted to provide our recap of the Public Meeting Laws information. OVCS  had a representative from the FOIA Advisory Council who presented a webinar on public meeting laws several months ago. The representative discussed that the requirements around public meeting laws depend on the amount of government funds an agency receives. To find out if your agency would be subject to public meeting laws you could write to the FOIA advisory council. Second, we believe that for public meeting laws (if you are held to them), you cannot hold electronic or phone meetings except for some rare, minor exceptions (one person is ill and needs to join, etc.), and then you have to make sure the location they join from is available to the public. We would consider this to be an agency governance issue that we don't have specific monitoring around, we advise agencies to determine if they are held to public meeting laws and to follow their own bylaws and adhere to them as a normal course of good governance, not as a CSBG issue. We hope this helps your agencies as we move into summer, We would consider e-mailing the FOIA Advisory Council first to determine their take on whether you agency is held to public meeting laws. 
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