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Practices with Promise

December 2, 2015


Please pass this newsletter on to your colleagues who may not be subscribers to More on AEGB and encourage them to subscribe!


This Week's Webinar Topic:
K-12 Fiscal Processes and Systems
This week's webinar on Friday, December 4, will focus on the K-12 Fiscal Processes and Systems related to the AEBG. Join AEBG's Neil Kelly and CDE School Fiscal Services Division to explore the K-12 fiscal side of the block grant. This webinar is geared for consortia member districts' accounting and fiscal staff (as well as project leads). Next week's webinar on December 11 will include the Chancellor's Office fiscal staff. This week's topics include:
The webinar is from 12:00 PM to 12:30 PM and it will be recorded and posted to  aebg.cccco.edu.  Please visit us at  aebg.cccco.edu  or see below for directions on connecting to the webinar.  

How to Connect:
  • Dial your telephone conference line: (888) 886-3951
  • Cell phone users dial: 913-312-3202
  • Enter your NEW passcode: 314393
  • Go to http://www.cccconfer.org/index3.aspx
  • Click the Participant Log In button under the Meet and Confer logo
  • Locate your meeting and click Go
  • Fill out the form and click Connect
AEBG Reporting
for Expenditures and Student Progress
AEBG Online System

Starting this month all AEBG consortia will begin using an on-line system to track & report AEBG expenditures and progress. This is the same system we used under the AB86 planning grant. 

Please note: This is just at the consortium level tracking consortium funding. Starting today you will be able to enter your AEBG consortium budget by object of expenditures and update your district profile for the primary contact and certifying official. Webinars will be offered to provide directions.

All budgets must be entered by mid-December. The first AEBG expenditure and progress report will be due in January 2016 for the period covering July 1, 2015, to December 31, 2016. 

T he User's Guide is posted on the AEBG website under the For AEBG Grantees. It is the last item posted under the Reporting Toolkit.

AEBG Student Tracking Process
In January, the AEBG Office will provide instructions and tables for Mid-Year Student enrollment and performance outcomes reporting. Webinars and guidance will be posted on the AEBG website.

Closing Out AB86 Grant Funds
The AB86 Planning Grant activities must end by 12/31/15. Please plan to spend down all planning grant funds by the end of the year. All budget changes to Q7 must be submitted into the online expenditure system by December 18, 2015. A final report will be due in January 2016 with the close out report due by February 12, 2016. The 10% withholding will be released based on the following steps:  
  • Step 1: Submit any budget changes to Q7 by Friday, December 18, 2015. The system will not accept any late budget changes. 
  • Step 2: Consortia will complete Q7 report (January) and submit for approval by January 31, 2016 (if not sooner).
  • Step 3: Once approved by the AEBG Office, consortia will complete their Final Report (in the online system) by February 12, 2016, and submit one or several Practices with Promise via the AEBG website (learn more in story below). Note: if you already have a Practice with Promise on the website you may submit more, but you are only required to have one.
  • Step 4:  AEBG Office will verify that Q7 report (January) has been approved, that the Final Report has been approved, and Practices with Promise have been submitted & posted.
  • Step 5: Once verified, the AEBG Office will release the remaining 10% of the grant.  
Hanover - Consortium Governance Report
Hanover Research provides a summary of in-depth interviews with representatives of 17 consortia formed to take advantage of California's Adult Education Block Grant to develop a regional plan for adult education, known as Assembly Bill (AB) 86. Interviewees shared details about the governance structure used in their consortium, strategies for ensuring engagement and accountability, and future plans for the grant's implementation phase, AB 104. To read the report, click here

Practices with Promise: An overview for those who have yet to submit
The AEBG Practices with Promise site is a tool that allows regional consortia to share promising practices in adult education that are currently in use and proven to work across the state. These practices include current initiatives, pilot programs, or strategies employed in your region for any or all of the program areas as well as practices that have helped your planning process be a success.
We want to hear your stories and we want you to share your promising practices with your colleagues in adult education. Visit AEBGpracticeswithpromise.com to submit your story today!

Practices with Promise