September 20, 2017

The AEBG Office is looking for qualified candidates to serve on the Adult Education Field Team, a group of adult education professionals who will work together to ensure that high-quality and effective programs are delivered at the regional level so California's adult learners have access to the education and resources they need to meet their educational and career goals. The team's role is to provide recommendations to the AEBG Office to help ensure the AEBG program is being implemented properly and effectively.
If you are interested in serving on the team, apply by Oct. 23. Those who are selected will be notified by Nov. 30. The term of service for selected members will be three years, to coincide with the required consortium three-year planning process.
Scope of Responsibilities
The team will meet as needed or, at a minimum, quarterly (travel costs will be paid for by the consortium or member). During the meetings, the AEBG Office will brief members on relevant matters, actions and issues. There will be facilitated discussion and problem solving with the end goal being a set of recommendations that have adult learners' best interests in mind and that meet the goals of state legislation and funding requirements.
Open Application and Endorsement
The AEBG Office is looking for qualified applicants (see application for criteria) who can commit to attending all required meetings, engage in collaborative discussion and problem solving and make learner-centered recommendations. Applicants must receive the endorsement of at least two adult education professionals. One endorsement must be made by a representative of the applicant's adult education consortium, which certifies that the consortium as a whole is supportive of the application. Applications will be accepted through an online portal with the assistance of AEBG TAP.

Many changes are in store for the 2017-18 program year, and we want to be sure that all consortia are aware of them and prepared to implement the changes within their regions. In addition to face-to-face regional meetings to discuss new policy (see item below), we have gathered key documents here to help you process the changes. Among the documents are the annual beginning-of-the-year letter, and new data and accountability guidance that reflects the new policies outlined in the Aug. 1 legislative report and an updated data dictionary for student data collection.  

Important Links:

To help consortia understand the many policy changes and data-collection rules for the 2017-18 program year, the AEBG Office is continuing to host face-to-face regional trainings, which have been well-attended so far. The next trainings will take place Tuesday and Wednesday (9/26 and 9/27) in Burbank, with subsequent sessions scheduled through November.
If you have not already registered for the regional training nearest you, do so soon because slots are filling up quickly. To register, visit the AEBG Regional Training page and click on the events you would like to attend. From there you can register.
Day 1 of the training is for AEBG coordinators, data-entry staff, administrators and technical support and will focus on AEBG data and accountability, policy changes, program metrics, community college-specific changes and more. It is important that you include technical staff who will be working with the data submission process.
Day 2 will be hands-on in the computer lab, with CASAS TOPSpro® Enterprise (TE) experts to walk you through reporting through TE. All AEBG members must use CASAS TE to report student data.

The questions and answers from the initial training have been posted on the regional training page. The Q&A will be updated as needed following each training.
To prepare for the training, we ask that regions:   
Upcoming regional trainings:

Sep. 26-27  Burbank
Oct. 5-6   San Mateo
Oct. 10-11  Sacramento 
Oct. 17-18  Vista (Northern San Diego)
Oct. 24-25  Madera
Nov. 7-8  Santa Maria
Nov. 15-16  San Bernardino

The Mission Asset Fund (MAF) is offering scholarship funds to cover the costs for students needing to renew their Deferred Action for Childhood Arriv als (DACA) status before the upcoming Oct. 5 deadline.
The San Francisco-based nonprofit, which has a long history of supporting "Dreamers," dedicated scholarship funds specifically to help California Community Colleges, California State University and University of California students pay the $495 renewal fee.
DACA students interested in applying for the scholarship opportunity should visit to learn more and complete the online application. To qualify for the financial aid, scholarship applicants will need to complete a short questionnaire and provide documentation of DACA status, with an expiration date on or before March 5, 2018. Applications will be processed the same day they are submitted, and once a student has qualified, checks made out to the Department of Homeland Security will be made available immediately in the San Francisco area and by overnight mail in other parts of the state.

Students are encouraged to apply as soon as possible so they do not miss out on this financial opportunity.

Additional Resources Related to DACA:

Sep. 27 Webinar: Successful Math Transitions

Time: 12 p.m. to 1:30 p.m.

Additional Upcoming Webinars (details coming soon):
  • AEBG Educate & Elevate Campaign series including:
    • Harnessing the Power of Social Media for Advancing Adult Education
    • Working with Key Influencers to Build Support 
AEBG Webinar Information:
  • The AEBG Office and the AEBG Technical Assistance Project (TAP) are hosting a series of webinars and events to provide professional development, technical assistance and important AEBG updates and information. Check the AEBG Webinar page for a complete schedule.
    • Wednesdays are designated for professional development 
    • Fridays are designated for policy/state updates 
  • Webinars will use Adobe Connect. After you register for the webinar at the link provided below, you will receive an email with directions about how to access the webinar. For those who cannot attend the live webinar, an archived recorded version will be made available on the AEBG website.
  • If you need help registering for or accessing the webinar, please call the AEBG TAP at 1-888-TAP-AEBG (888-827-2324). You also can email your questions in advance of the webinar to If questions arise at the time of the webinar, please call instead, as your email likely won't be seen once the webinar is underway.

As part of the Educate & Elevate California Campaign, a new e-magazine is being developed that details the relevancy and importance of the AEBG consortia to share with key stakeholders. As such, Full Capacity Marketing has been creating draft regional profiles to be included in the e-magazine. These draft profiles need to be reviewed by each consortium and each profile: 1) lays out the need for adult education within the region, from both the supply side and the demand side; 2) includes a list of the AEBG consortium members; 3) paints a picture of the regional economy and labor force through the use of narrative and data and; 4) highlights an innovation being practiced within each consortium.
To make it easy for consortia to review them, the profiles have been uploaded to a website not viewable to the public during the review phase. Please be on the lookout for an email from the AEBG Office alerting you that your consortium's profile is ready for your review; the email will include a web link that allows you to view the profile. The profiles are being sent out in batches and each consortium will have two weeks for the review process.

lincs Literacy Information and Communication System Career Pathways Checklist

The Literacy Information and Communication System (LINCS) recently launched a new resource that may help AEBG consortia in determining the extent to which their programs meet the requirements for career pathways in section (3)(7) of WIOA. Called the Career Pathways Checklist, this work aid can be applied to newly developed or existing programs.
LINCS is a national leadership initiative of the U.S. Department of Education's Office of Career, Technical, and Adult Education (OCTAE), and its goal is to expand evidence-based practices in the field of adult education. LINCS provides a resource collection, a professional development center, an online community of practice and a learning portal available to adult educators.  

savethedate save the date: third annual AEBG summit Jan. 22-23

The third annual AEBG Summit will be held Jan. 22-23, 2018, in Southern California. The location will be announced soon. The summit will include several representatives from each consortium and will cover a wide range of topics. More information, including presenters, topics and registration, is forthcoming.