February 22, 2018


Preliminary Allocation Schedule

CLICK HERE for the 2018-19 & 2019-20 AEBG Preliminary Allocation Schedule. (View legislative language related to allocations and CFADs.)
Consortium Fiscal Administration Declaration (CFAD)

Beginning in the 2018-19 fiscal year, all AEBG consortia and members will use the NOVA AEBG system to complete their Consortium Fiscal Administration Declaration (CFAD). Over the next few months, consortia and members will be meeting in a public setting to discuss member allocations for the 2018-19 fiscal year. CFADs are due no later than May 2, 2018. The completed CFAD will include:
1.      Creation of the CFAD showing the 2018-19 distribution of funds to each member of the consortium,
2.      A narrative justifying how the planned allocations are consistent with the extended three-year plan,
3.      Certification by each member of the CFAD information in NOVA,
4.      Designation by the consortium of the fiscal structure for 2018-19 - fiscal agent or direct-funded.

March 9 CFAD Webinar and Data Entry & Certification
A webinar will be held March 9 from 1:30 p.m. to 3 p.m. to review and answer questions regarding the CFAD process, the preliminary schedule, the entering of CFAD information into NOVA and the certification of the CFAD by each member.
On March 5, NOVA will upload the AEBG allocations by consortium and open the CFAD tables in NOVA for data entry and certification. CFADs are due no later than May 2, 2018 - there will be no extensions granted. If a consortium fails to meet the May 2 deadline, the state AEBG Office will use the 2017-18 CFAD in its place.
CFAD allocations may be adjusted and amended throughout the program year. However, keep in mind that the state disbursement schedule to direct-funded members cannot be altered during the 11-month (August 2018 to June 2019) allocation of funds process.

Disbursement notes: The AEBG allocations (base + COLA) are provided at the consortium level. Members may choose to provide each member in their consortium an across-the-board increase as a result of the COLA, or members may decide to allocate funds based on community need, and factor in carryover from  the  prior year. Either way is acceptable, but it must have consensus/full agreement by consortium members, who must  sign the CFAD reflecting their approval.


There are two new trailer bills that introduce AEBG program modifications.  One pertains to Section 84913 of the Education Code and adds members' indirect costs to the list of allowable uses of AEBG funding. 

The other pertains to Section 84906 of the Education Code and adds language that requires consortia to have a consortium-approved three-year adult education plan that addresses a three-year fiscal planning cycle, starting with the 2019-20 fiscal year. The plan must be updated once a year, at a minimum, based on available data pertaining to plan requirements found under subdivision (b). The trailer states that, for the upcoming 2018-19 fiscal year, to receive AEBG funding, consortium members must have a consortium-approved adult education plan as outlined in subdivision (c) of the education code. 


Next week, we will post to the AEBG website the  Field Team  agenda, structure and volunteer names, as we have done in the past. The AEBG Field Teams ensure continued stakeholder input via practitioner committees that help  clarify key data elements required for AEBG accountability reporting and ensure that metrics help to illuminate student progress in adult education programs. The teams, selected through a recruitment process, will provide recommendations to the AEBG Office on multiple issues to support the implementation and effectiveness of the AEBG program.


Wednesday, Feb. 28 Webinar: AEBG Reporting in TOPSpro Enterprise

Time: 12 p.m.-1:30 p.m.
Description: Join Jay Wright from CASAS for an overview of the new TOPSpro Enterprise updates to the AEBG Summary and AEBG Data Integrity reports, and some other features. The information presented in this webinar will help AEBG consortium leads and data managers successfully report student data each quarter and at year end.

Wednesday, March 7 Webinar: AEBG/AB104 Outcomes

Time: 12 p.m.-1:30 p.m.

Description: Join Jay Wright from CASAS for a detailed look at the six areas of AB104 and the official AEBG reporting outcomes with each area - literacy gains, HSE/HS diploma, postsecondary, enter employment, increase wages and transition postsecondary. Information about how to distinguish the different outcome achievements will be presented. In addition, this webinar includes a detailed crosswalk between AEBG outcomes and what to record on answer sheets and input into the TOPSpro Enterprise software.

Friday, March 9 Webinar: CFAD Update

Time: 1:30 p.m.-3 p.m.


If you missed the AEBG Data Collection and Accountability Regional Trainings last fall, there are additional face-to-face trainings coming up (list below). At each event, join Neil Kelly of the AEBG Office and Jay Wright of CASAS to cover the 2017-18 AEBG policy changes, data and accountability, program metrics, community college-specific changes and more.

Napa Adult Education, Napa
Friday, Feb. 23
9 a.m.-12 p.m.
Oroville Adult Education Center, Oroville
Thursday, March 15
9 a.m.-12 p.m.

San Bernardino Valley College, San Bernardino
Thursday, March 22
9 a.m.-12 p.m. 



Equipping adult learners to share their adult education story with others is an important part of telling the AEBG story. Their experiences are powerful, and now there is an opportunity for one of your adult learners to receive formal training in this area during the Coalition on Adult Basic Education (COABE) national conference , which will take place March 25-28 in Phoenix. COABE is a sponsor of the national Educate & Elevate adult education campaign.

For the first time, the conference  will include an A mbassador Training program  to equip teams to speak out on behalf of adult education, as well as sessions tailored toward the adult learner. Learn more about obtaining scholarship funding for your adult learner.