NCVPS and DPI PowerSchool are testing the final cross-enrollment features. C
ross-enrollment through PowerSchool will streamline a number of processes for districts and schools as they enroll students into NCVPS courses. Here are a few highlights:
Access to Students: E-learning advisors will have immediate access to new students at their schools. As soon as a student is in the school's PowerSchool instance, the school can enroll the student into NCVPS courses.
Easy Student Enrollment: PowerSchool makes it easy to enroll into NCVPS courses. Just a few clicks and the student is enrolled.
Quick Access to Grades: Schools will no longer have to download an Excel spreadsheet in a separate system to view student grades for NCVPS courses.
Teacher Data: SAR reporting for NCVPS teachers will be quick and easy in PowerSchool. We will enter our own teacher data, and schools will have immediate access to all the SAR data.
PowerSchool Help Desk: The PowerSchool help desk will assist schools with NCVPS enrollments and provide training and how-to guides. We will have similar guides to help schools get started.
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There are a few current processes that PowerSchool does not support, however. We will have work-around solutions for those features that will no longer be supported.
Waitlists: PowerSchool does not support waitlists. In the past, NCVPS has relied on the waitlist to keep students in the queue for a course as we secured additional teachers and new sections. We will not have this option with PowerSchool.
Moving forward, when the enrollment period begins, we will open as many sections as possible for each course. That means we have commitments from instructors to teach every opened section. As we secure additional teachers, we will open new sections, but only on pre-determined specific dates. This will
eliminate the need for ELAs to continually check back for new sections.
We will announce via our calendar, the e-lert, and our website the dates when new sections will open and for what courses.
Keep in mind that there will not be a standing waitlist of students who will automatically move into those new sections as in the past. Advisors will need to go into PowerSchool and enroll students into the new sections.
Allotment Totals: The NCVPS registration system provides an up-to-date accounting of allotment totals. PowerSchool will not have this feature. Districts and charter schools will need to calculate their own allotment totals. We will provide a simple formula to help calculate your allotment usage as the time approaches for the transition.
Double Enrollments: The NCVPS registration system prevents advisors from accidentally enrolling a student twice into the same course. PowerSchool does not have this safeguard in the cross-enrollment feature. Schools and districts will need to establish their own checks to ensure that they do not double enroll a student into a course as both enrollments would count in their allotment totals.
These features and work-around solutions are subject to change as we work through the test environment and have more feedback from users, but we wanted to give districts and charters a preview of what's coming.
Greetings, North Carolina districts and schools!
