|  BRIAN T. STONER, CPA
You can count on us to count for you! |
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Award for Best Accountant in Burbank, CA by Best Businesses - 2016, 2015 and 2014
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November 1, 2016 
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We Need Your Referrals to Grow Our Business!
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2600 W. Olive Ave, 5th Floor
Burbank, CA 91505
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I write a BLOG called 'MUSINGS OF A BURBANK CPA' on Financial and Tax Items I feel are worth sharing! You can access
MY BLOG here:
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See the coupon for discounts on my services -------->
AUTOMATING RECEIPT MANAGEMENT AND YOUR BUSINESS AUTO LOG
Article one talks about
saving time by automating management of receipts and payables
and Article two discusses how to lay out your business automobile log so the IRS will accept it.
Call Now
818-333-5095
or 818-317-6035
Brian T. Stoner, CPA has been featured on
Also you can download my business app:
 
You can count on us to count for you!
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Beyond Saving Trees: New Trends in Receipt Management
Accounting automation has come a long way in the last few years, and the process of handling invoices and receipts is included in those changes. No longer is there a mountain of paperwork to deal with. In this article, we'll explain some of the changes in this area.
Vendor Invoices
Most invoices are now sent electronically, often through email or from accounting system to accounting system. Some accounting systems allow the invoice document, usually in PDF format, to be attached to the transaction in the accounting system. This feature makes it easy for vendor support questions as well as any audit that may come up.
Some systems are smart enough to "read" the invoice and prepare a check with little or no data entry. Others are able to automate three-way matching - this is when you match a purchase order, packing slip, and invoice together - so that time is saved in the accounts payable function.
Receipts
Today's systems allow you or your bookkeeper to scan in or take cell phone photos of receipts - whether cash or credit card - and then "read" them and record the transaction. This type of system cuts way down on data entry and allows the accountants to focus on more consultative work rather than administrative work.
Some vendors will email you receipts so all you have to do is use a special email address where your accountant is copied or forward the receipt as you receive it.
The biggest challenge for business owners is getting into the habit of photographing the receipt and sending it to the accountant. The days of shoebox receipts are not completely over, but cloud-savvy business owners are definitely enjoying the alternative options of today's paperless world.
Approvals
Some systems automate bill approval. This is especially handy for nonprofits or companies with a multi-person approval process. It cuts down on approval time and the time it takes to pay the bill.
New Systems
Here is a short list of new systems that automate a part of the vendor payment or receipt management system. There are a lot more, in addition to your core accounting system, and all of them have different features, platforms, software requirements, integration options, and pricing.
- Bill.com
- Hubdoc
- Receipt Bank
- Expensify
- SmartVault
- Doc.it
- Tallie
- Concur
- LedgerSync
- ShoeBoxed
- ShareFile
- DropBox
This should be helpful to automate your receipts and accounts payable, so you will have more time to work on items more productive to your business.
You can count on us to count for you!
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CALL NOW
818-333-5095
OR 818-317-6035
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Accounting Employment Opportunities
Pauline Casbon of Casbon & Associates, LLC is a professional recruiter I have known for quite a while. She is very professional and can help accountants looking for work get a new position as well as find accounting professionals for business and industry.
Full Time Job Opportunities: Contact Pauline Casbon at
310 859 3805
Referral fee for any potential employee that is placed in any of the following positions.
Tax Managers needed for Encino, West Los Angeles, Century City and Pasadena. $$$ Competitive and top salary! Career track to Partnership if desired.
Audit & Tax Accountant, looking for a Generalist for our Sherman Oaks location. Great career path opportunity! Competitive salary and benefits.
Property Manager Supervisor for real estate investment firm in Mid-Wilshire. Competitive salary and good benefits.
Account Manager for business management accounting firm, handling Company set of books. Datafaction required. Excellent opportunity, competitive salary and benefits. Beverly Hills location.
Bookkeeper for West Hollywood. Salary up to $75k. School/educational industry background required.
Account Manager Supervisor for Business Management Accounting firm in Encino. Datafaction required. Competitive salary and benefits.
Assistant Bookkeeper for business management accounting firm in Beverly Hills and Westwood. Opportunity for great career path in business management, salary up to $55k, other locations in Encino and West Los Angeles.
Account Managers with Business Management accounting experience and Datafaction. Locations: Beverly Hills, Century City and Encino.
Bookkeeper for CPA firm in Arcadia. Need an experienced bookkeeper looking for a long-term career.
Audit Senior, CPA for Woodland HIlls, Century City, Arcadia, West Los Angeles. Competitive salary and good benefits. Career path opportunity!!
Tax Accountant, CPA for prestigious firm in Century City, definite opportunity for career path.
Bookkeepers for CPA/Business Management firms in Santa Monica, Beverly Hills, West Los Angeles, Century City and Encino. Competitive salary, career growth and great benefits.
Tax Seniors for West LA, Century City, San Fernando Valley and the San Gabriel Valley; CPA firm and Business Management Accounting firm, seeking potential employees looking for a career path!
Audit Seniors for CPA firm in Santa Monica, Woodland Hills, Century City and Pasadena. Great career path. Competitive salary and great benefits!
Audit Manager, CPA for a great firm located in Pasadena and Immediate Hire!
Business Manager for Bus. Management Accounting firm to become a Partner. Century City. Preferably with a CPA Certification.
Two Audit Seniors for CPA firm located in Woodland Hills. Career path opportunities.
Tax Manager for firm in Woodland Hills. Long-term career path to become partner!
Tax Accountant for Century City and Encino 1 to 2 years experience of tax preparation with a CPA firm and/or Business Management accounting firm.
Tax Partner/ Tax Senior experience with real estate syndication, West Los Angeles.
Looking for immediate hires!
I am looking to expand my client base, if you would like further information regarding my staffing services, please do not hesitate to call. I am happy to visit your office which helps me gain an even better understanding of your firm's culture and staffing requirements. Please review my website at
and/or review my Linkedin profile.
Call 310 859 3805 for further information. Send resume(s) as a word attachment to :
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Remember Your Auto Mileage Log or You May Regret it Later
If you are self employed or if you have a job where you drive a lot and don't get reimbursed for mileage by your employer, make sure you keep a log of your automobile mileage each year.
You need to calculate your business miles as a percentage of total miles annually, then use either the business miles at 54 cents a mile in 2016 or use the percentage to calculate your actual auto expense. If you get audited, your auto log (complete with beginning and ending odometer readings and the purpose of all the business travel daily) is the only piece of taxpayer prepared information that the IRS auditor is supposed to accept (but it doesn't hurt to give the auditor a couple of auto repair bills that tie to the odometer readings that are in the log).
I have been involved in many IRS audits where the automobile expenses were looked at by the auditor and I am pleased to say that to date I have never had a change to taxpayer auto expenses because of the mileage percentages (once we had a problem with some of the actual auto expense documentation, but if the taxpayer took the standard mileage deduction, none of the deductions were changed.)
For more information, call or email me and we can discuss it.
You Can Count On Us to Count For You!
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Brian T. Stoner, CPA
2600 W. Olive Ave., 5th Floor
Burbank, CA 91505
(818) 333-5095 CELL (818) 317-6035
FAX (818) 566-1499
[email protected]
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