Volume I, Edition 1
Welcome to the new quarterly newsletter from the Office of Administration! Our goal for this newsletter is to provide the campus community with information about our recent and upcoming projects that impact Stony Brook University. 

Campus Planning Design & Construction (CPDC)

  • The Student Union is now closed, and our contractor is expected to begin renovation work in January 2017.
  • Design work for the Innovation and Discovery Center (IDC) is nearing completion. The IDC will be located at the Research & Development Park, and construction will begin in Spring 2017.

  • Phase 1 of our newest residential project is complete and opened in September 2016, offering 302 beds, and food service at East Side Dining became fully operational in November 2016. Phase 2 of the residential facility will add 457 more beds, and will open for the start of the Spring 2017 semester.

  • Plans for an additional building at the West Apartments, to offer 172 beds, are being completed now. Construction is scheduled to start in Spring 2017.

  • Construction on the first phase of the Kenneth P. LaValle Stadium expansion will begin in January 2017.

  • The pool in the Pritchard Gymnasium will reopen for the start of the Spring 2017 semester.

  • The Simons Center for Geometry and Physics addition, which provides more faculty offices and support spaces, is complete.
  • Our project to replace all exterior windows in both Psychology Buildings A and B is now complete.
  • The replacement of major air handler units in the Administration Building is complete, and major air handler units in the Physics Building will be completed by Spring 2017.

Campus Operations & Maintenance (COM)
  • We continued our planting program by adding over 300 different varieties of trees, shrubs and annuals to campus this year.
  • A butterfly garden was created in front of the Student Activities Center (SAC). 
  • We are continuing our repair of walkways and roadways on campus. Campus Drive and Toll Drive were both repaved.
  • The Administration Parking Garage Structural Preservation Project continued with the waterproofing and resurfacing of the upper decks.
  • We have continued our domestic water system and valve repair campuswide. This project will save water by reducing leaks, and also will give us operational water valves to help shut down specific areas of campus during emergencies.
  • The Stony Brook Automotive Repair Facility is in the process of being rebuilt after being damaged by a fire. We are servicing Stony Brook University vehicles out of temporary facilities, and look forward to a renovated facility.
  • Our roof replacement projects continue, with work being done on the Charles B. Wang Center, Auto Garage and some South Campus buildings. 
  • 3,288 exterior lights were retrofitted with light-emitting diode (LED) fixtures, which saves 1,626 MW of electricity annually.
  • We installed 340 utility meters to help analyze our building consumptions.
  • We have received over $550,000 in utility rebates since April 2013.
  • We have installed 940 water-efficient shower heads and 2,080 bathroom faucet aerators, reducing our total water consumption.
  • Major heating and cooling equipment, including six boilers and seven chillers, was replaced and upgraded in both East and West Central Plants.
• In compliance with NYS Executive Order 134, which directed state agencies to reduce the environmental impact of cleaning at state facilities, we started the Green Cleaning Program and performed a complete assessment of our cleaning products, methodologies and equipment inventory, and underwent a fundamental transformation toward an environmentally friendly and greener campus. As a result, almost all of our custodial products are now either Green Seal certified or environmentally preferred.
University Police

On October 6 and 7, 2016, Stony Brook University Police officers and the campus community came together for Coffee with a Cop — a national initiative supported by the U.S. Department of Justice’s Office of Community Oriented Policing Services — to discuss issues and learn more about each other in an effort to strengthen community ties. Similar events were held across the country as local police departments worked to make lasting connections with the communities they serve. The program aims to advance the practice of community policing through improving relationships between police officers and community members, one cup of coffee at a time. More than 500 students, faculty and staff attended these events and engaged in healthy conversation with police officers. To learn more, please watch our video.


During the Fall semester, the University Police Department conducted its inaugural Citizen's Police Academy. As part of our department's continued commitment to community outreach, and in an effort to strengthen the bond between the police department and the community, the academy was designed for the campus community to gain insight about the daily functions and responsibilities of our law enforcement personnel. 

Academy attendees, selected from a pool of applicants, were introduced to basic law enforcement concepts such as police ethics, community policing, media relations, emergency management operations and investigations. Attendees used our state of the art Firearms and Tactics Simulator, and participated in various interactive scenarios, such as vehicle stops, active shooter and domestic incidents, and other types of police encounters. If you would like to participate in the Citizen’s Police Academy during the Spring 2017 semester, click here to apply.
New Campus Budget Process
In an effort to align the budget strategically with University priorities, and increase the transparency of budget development, we are revamping our campus budget preparation process. This new budget process is intended to integrate two key principles generated by the Project 50 Forward Finance & Budget Committee, accountability and transparency, into the framework of the current financial environment. The University has made tremendous strides with increasing our faculty members by more than 220 full-time equivalent (FTE) from the 08/09 levels using infusion of SUNY 2020 tuition and fee revenue. 



However, the current fiscal environment has changed. We do not currently have a rational tuition plan. Self-funding contractual salary increases are depleting our reserves. Our State rollovers are at historic lows, and our IFR and SUTRA balances are well below SUNY’s recommended minimum. The purpose of the new budget process is to adapt to our current fiscal environment while strategically aligning our resources with the University’s strategic priorities. 

The budget process begins on January 9, 2017 with the distribution of the budget call letter. We are currently working with Vice Presidents and campus financial leaders to finalize this document. In the meantime, if you have questions, comments or concerns, please click here to submit them. 

Project 50 Forward
Project Updates
Among the fourteen projects currently progressing, four are of particular note.

Click Portal Solutions is an exciting suite of software solutions for managing the business of research,
with the goal of streamlining workflows and facilitating compliance for our research community. Six
modules will ultimately be implemented; the first three: Conflict of Interest (COI), Institutional Review
Board (IRB) and Grants, are well underway. For more information, go to
http://www.stonybrook.edu/commcms/projects/program/click-portal-solutions-implementation.

Facilitating Researcher Success is a University-wide wide effort with the goal of minimizing
administrative activities that may impede investigators. Nine task forces and a steering committee have
been formed and are following up on almost 200 comments that have been received, as mentioned
below. For more information, go to
www.stonybrook.edu/commcms/projects/project/facilitating-researcher- success.

Travel Services (Concur) will automate, streamline and speed travel related processes including booking trips and expense reporting. A collection of apps will provide an electronic itinerary and updates on mobile devices, allow electronic capture of expenses and receipts, and provide emergency notifications. The project recently started a detailed discovery phase, and includes all travel, regardless of funding source. For more information, see
www.stonybrook.edu/commcms/projects/project/travel-services.

The Onboarding module of the Talent Management System (TMS) is in the final stages of testing and will go live in March 2017, marking the conclusion of this very technically complex project. TMS is a single
system for the entire recruiting and onboarding lifecycle for West Campus, Stony Brook Medicine and
the Long Island State Veterans Home.
www.stonybrook.edu/commcms/projects/project/talent-management-system-tms-project
Website

The Project 50 Forward website www.stonybrook.edu/commcms/50forward/, underwent a major upgrade; the new version went live on December 9th.

The project listings now have dynamic links to project pages, which detail project aspects such as benefits, features, timelines, teams, FAQs and monthly updates Project pages will be leveraged to provide information and guidance as new processes and systems are developed, introduced and implemented. They will also be used to solicit feedback from the campus community as is currently being done with the Facilitating Researcher Success project page, which provides a link for researchers to comment on administrative burdens that they may face.

The Project 50 Forward (P50F) team thank Josh Palmeri from Communications and Marketing, for his assistance in developing and launching the new site. Click here to share your comments.


Environmental Health and Safety
Fire Marshals Called to Action
The University Fire Marshal Confined Space Rescue team’s expertise was recently put into action to rescue a worker at the cogeneration plant who fell from a ladder onto an elevated platform inside the facility. Fire marshals used a system of ropes, pulleys and other equipment to lower the worker to the mezzanine deck where he was then taken out onto the roof and carried down a ladder-truck from the Stony Brook Fire Department. The fire marshals are equipped and train regularly to respond to a variety of incidents, including hazardous materials (hazmat) spills, gas leaks and fires, in addition to their routine fire safety duties, such as inspections, fire protection system testing, fire prevention training, fire drills and fire alarm response.

Advancing Lab Safety Initiatives
With the appointment of two new Laboratory Safety Specialists, the Department of Environmental Health and Safety (EH&S) is moving forward with programs that will support research activities and improve the culture of safety in labs. 

Sandhya Muralidharan received her PhD in Biochemistry and Molecular Biology from the Wayne State University School of Medicine in 2010, and completed her postdoctoral work at Stony Brook. Muralidharan will serve as Chemical Hygiene Officer and have responsibility for performing hazard assessments, reviewing lab safety protocols, providing training and coordinating inspection and testing of lab safety equipment, such as fume hoods, eyewashes and safety showers.

Ying Liu is also a Stony Brook alumna, and recipient of the President’s Award to Distinguished Doctoral Student in 2011. She attained her PhD in Materials Science and Engineering from the College of Engineering and Applied Sciences. Liu’s focus will be on physical and mechanical hazards, streamlining safety policies, enhancing training programs, training for High School students and a laboratory registration system.

Muralidharan and Liu join the EH&S Lab Safety team that is led by Walter Julias, manager of laboratory safety and hazardous waste. Another key member of the team is Biosafety Officer Christopher Kuhlow. Chris joined EH&S in 2015 after working in Stony Brook’s Center for Infectious Diseases and at Applied DNA Science in the Long Island High Technology Incubator (LIHTI). Chris serves on the Institutional Biosafety Committee (IBC), the Institutional Animal Care and Use Committee (IACUC), and is also the University’s Alternate Responsible Official (ARO) for the Biological Select Agents and Toxins (BSAT) program. The Lab Safety group is supported by Hazardous Waste Coordinator Benjamin Mendez, who ensures the safe collection, storage and disposal of hazardous waste from laboratories, and works closely with the University Laboratory Safety Council on policy and program activities. Click here to learn more.
Procurement

For the latest news and updates from Procurement, click below to view the Procurement Newsletter.
office_of_administration@stonybrook.edu