OPMCA Connection - Keeping You Informed!
OPMCA Connection keeps you informed and current on regulations from all state and national agencies as well as laws pertaining to the petroleum marketing/c-store industry.
OPMCA Staff
Candace McGinnis
Executive Director 
Candace@opmca4you.com 

Hannah Fite
Director of Member Services 
Hannah@opmca4you.com

OPMCA  
6420 N. Santa Fe, Suite B
Oklahoma City, OK 73116
Phone: (405) 842-6625 
(800) 256-5013 
Fax: (405) 842-9562
2018-2019 Board of Directors
Tommy Shreffler, Chairman 
 OnCue Marketing, LLC

Jerry Davidson, Chairman-Elect
Pete’s Corporation

Jason Flinn 
Flowers Oil Company

Teresa Hollenbeck
Red Rock Distributing Company

Kurtis Hutchinson
Hutchinson Oil Company

Brian Lohman
ASAP Energy, Inc.

John Netherton
Danielson Fuel Services

Duff Thompson
AVP Metro Petroleum LLC

Rob Toth
Coffeyville Resources
2018 OPMCA Fall Outing
The 2018 OPMCA Fall Outing is less than two weeks away! OPMCA is excited to host this event again at the beautiful Shangri-La Resort on Grand Lake. Below, you will find the tentative schedule of events for the two day outing. If you have any questions about the Fall Outing or Shangri-La, please contact Hannah at the OPMCA office.
Thursday, August 30, 2018
  • TWIC Woman of the Year

  • OPMCA Lobbyist Recognition

  • Federal Heavy Highway Vehicle Use Tax Due

  • MCSA Proposes Necessary HOS Reform

  • 2018 OCC Requirements

  • Federated Insurance Educational Articles
TWIC Woman of the Year: Laura Aufleger
Laura Aufleger, Vice President, Corporate Communications, OnCue Marketing

Congratulations, Laura!
STILLWATER, Okla. — Laura Aufleger remembers “Take Your Daughter to Work Day” when she was younger, where she would go to work with her father at the family’s convenience store chain. By age 15, she started working in the stores herself — running the register, cleaning the bathrooms and taking out the trash. She also worked at the headquarters during the summer months to experience the corporate side of the business.
Today, she is the vice president of corporate communications for OnCue Marketing and her father is still the CEO. She did take a break from the industry to gain experience in advertising and real estate after graduating from the University of Oklahoma, but then returned to the family business after the birth of her first child.

“I interned at an advertising agency in Oklahoma, got married and moved to Dallas, where I worked at another advertising agency and became involved with commercial real estate,” Aufleger told Convenience Store News, explaining that she started back with OnCue, which operates more than 75 c-stores on a project basis, creating the company’s website and social media presence. She then became involved with site selection and commercial real estate.

“I saw the opportunities in the company where I had gained skill sets that could help,” she said of her decision to return full-time.

Her current role includes overseeing the company’s marketing and advertising, community relations, charitable donations, operations, and the development of real estate. Her favorite part of the job is the team of people she works with and the customers she interacts with each day.

“The industry is definitely evolving, and it’s exciting to be a part of it. There are no two days that are ever the same,” she said.

Her Current Passions

While Aufleger is proud of the new website and social media presence she created for the company, she is most passionate about OnCue’s charitable giving and community involvement. The retailer works with St. Jude Children’s Hospital and donations continue to grow every year. This past year, the company raised $355,000.

“We do a big campaign every October for St. Jude’s, and we are also working locally in the community right now because there have been funding issues for education, so we have a Support Oklahoma Schools collector’s cup being sold with 50 cents of each sale going to the local school system,” she shared.

Additionally, the chain recently started an Employee Advisory Committee, which Aufleger is leading. The goal is to give a voice to people within the company and gain more perspective from all roles in the company, no matter what level. People within every district were nominated, and 10 people come together to go over feedback and the issues employees are dealing with at that time.

“It’s still in its infancy. We have been named a top place to work in Oklahoma, but through surveying our employees, there are still some things we realized could be improved,” she said. “We knew we needed another way to listen to our employees’ opinions and understand what is important to them.”

For example, in the first meeting, they discovered people wanted to be appreciated, so the group created an employee appreciation program.

As far as women in the c-store industry, Aufleger does see more women represented today than in the past, and is proud that at OnCue, 57 percent of the employees are female — and they are represented throughout all levels, from store associates to executives.

“I think women can bring such a valuable insight and different perspective to the industry that can be refreshing and innovative,” she said. “We have a big focus on our female customers and wanting our stores to be a place where they can go and feel safe. People don’t traditionally think of c-stores as a fun business to be in, but the closer you get to it, it’s pretty exciting.”

By Tammy Mastroberte, Convenience Store News - 08/17/2018
OPMCA Lobbyist, Clay Taylor, Recognized as "Next Generation of Most Powerful Oklahomans"
Pictured above: Becky, Josie and Clay Taylor.

Clay Taylor is following in his family's footsteps, involved in both businesses - politics and charity. Clay is a lobbyist and attorney and involved with the Infant Crisis Services and the Wes Welker Dream Big Foundation.
2018 Federal Heavy Highway Vehicle Use Tax Due
The 2018 HHVU tax reporting year runs from July 1, 2018 to June 30, 2019. The HHVU tax is paid on each vehicle with a gross vehicle weight of 55,000 pounds and greater that travels 5,000 miles or more per year. The HHVU applies to most petroleum cargo tank vehicles and transports. Once the tax is filed and paid, the IRS will send back a stamped IRS Form 2290 Schedule 1 within 6 weeks.

What’s New with 2290 Filings:
  • You may now use a credit card or debit card to pay the Heavy Highway Vehicle Use Tax. See the information under “Ready to File? Here’s How” below. 
  • The Form 2290 has been revised. You will now enter the month of first use on the Schedule 1 exactly as it was entered on the IRS Form 2290 in Part I, line 1. See Month of first use under Schedule 1 (Form 2290) on the Form 2290 Instructions for more information. 
  • Final regulations for the Heavy Highway Vehicle Use Tax went into effect July 1, 2015 and include a change to the calculation of the tax liability when a buyer purchases a second-hand vehicle from a seller who has paid the tax for the taxable period. See the Form 2290 instructions for information. The final regulations are available in Internal Revenue Bulletin 2014-47.

Filing Form:
  • You must file this IRS Form 2290 (Rev. July 2018) for the tax period beginning on July 1, 2018 and ending on June 30, 2019. Don’t use the July 2018 revised form if you need to file a return for a tax period that began on or before June 30, 2018. Be sure to fill out both Schedule 1 Forms attached to IRS Form 2290.

Filing Deadlines:
  • The filing season for IRS Form 2290 filers is July 1 through June 30. The filing deadline for Form 2290 is based on the month you first use the taxable vehicle on public highways during the reporting period. 
  • For vehicles you first use on a public highway in July, file IRS Form 2290 between July 1 and August 31. 
  • For vehicles you first use on a public highway after July, file IRS Form 2290 by the last day of the month following the month in which you first used the vehicle on a public highway. The tax for the current filing season is prorated for vehicles you first use on a public highway after July.

Filing Methods:
  • You may file IRS Form 2290 electronically. You must file electronically if you are reporting 25 or more vehicles on IRS Form 2290.
  • You may mail your completed IRS 2290 form Complete and mail IRS Form 2290. See IRS Form 2290 Instructions for the correct mailing address. Expect to receive your stamped Schedule 1 within 6 weeks after we receive your Form 2290.

Payment Amount:
  • The amount of the HHVU tax is calculated based on gross vehicle weight (GVW) and the month the vehicle is first used during the reporting year. The minimum annual HHVU weight tax is $100 for vehicles in use between July 1, 2018 and June 30, 2018 having a GVW of 55,000 pounds and increases to a maximum $550 for vehicles with a GVW over 75,000 pounds. 
  • The tax for the current filing season will be prorated for vehicles you first use on a public highway after July. For vehicles not in use during July 2018, the applicable annual HHVU weight rate is reduced by 1/12 for each calendar month after July 31 until the vehicle is first used. For example, the annual HHVU tax on a vehicle first used in October of the 2018-2018 reporting year is reduced by 3/12ths of the annual rate based on GVW because it was not in use for the first three months of the reporting year. 
  • The weight rates and monthly proration calculations are fully explained in IRS Form 2290 and instructions.

How to Pay:
There are four methods to pay the tax. 
  • Electronic funds withdrawal (direct debit) if filing electronically. 
  • Electronic Federal Tax Payment System (EFTPS). 
  • Credit or debit card payment. 
  • Check or money order using the payment voucher. 
  • You must pay the tax in full with your Form 2290.

Important Reminders:
  • All taxpayers must complete the first and second pages of Form 2290 along with both pages of Schedule 1. 
  • You must have an established employer identification number (EIN) to file Form 2290. Click here to obtain an EIN online. 
  • When you click on the form links, make sure you scroll down to see the complete form.  

Schedule 1 Copies for Filed Forms 2290:
To receive a copy of a current Schedule 1, be sure you have already filed Form 2290 and fully paid the tax. You may fax a request to 855-386-5124. You must include a copy of the Form 2290 and Schedule 1 previously filed. Please attach a signed cover sheet and indicate “Expedite Schedule 1 Request.” Include your name, phone number, fax number, the date the Form 2290 was filed and the number of pages being faxed. Your request must be signed by an authorized individual able to bind the company. You may also send a written request to: Department of the Treasury, Internal Revenue Service, Cincinnati, OH 45999-0031.

FMCSA Proposes Necessary HOS Reform
Last week, the Department of Transportation’s Federal Motor Carrier Safety Administration (FMCSA) announced an ​ Advanced Notice of Proposed Rulemaking (ANPRM) ​ that proposes to make changes to commercial motor vehicle driver hours of service regulations (HOS), some of which are changes that PMAA has sought over the past years.

The proposed changes include:

● A PMAA-New England Fuel Institute (NEFI) request that would expand the current 100 air-mile “short-haul” exemption from 12 hours on-duty to 14 hours on-duty, in order to be consistent with the rules for long-haul truck drivers. 

● Extending the current 14 hour on-duty limitation by up to two hours when a truck driver encounters adverse driving conditions which will help drivers during bad weather events before an HOS waiver is issued. PMAA has worked extensively on efforts to help drivers deliver fuel as quickly and as safely as possible during disasters, including quick responses on waiver requests and interim measures.

● Extending the current 14 hour on-duty limitation to allow for up to a three consecutive hour break (to allow for loading and unloading); PMAA and NEFI requested to allow waiting time at terminals to be counted as off-duty time. This would extend the driver on-duty period for up to 17 hours. 

 ● Revising the prohibition against driving after the 14​th​ hour from the time the driver comes on-duty to prohibit driving after the 14​th​ hour of on-duty time; this would allow drivers to count only the hours of their shift while actually on-duty towards the 14 hour daily on-duty limit. In other words, drivers could end their shift after the 14​th​ hour if periods of off-duty time occurred within the 14 hour period.

● Revising the current mandatory 30-minute break for truck drivers after eight hours of continuous driving; this will benefit petroleum marketer drivers who drive beyond the 100 air-mile radius exemption from rest breaks to reach a distant terminal.

● Eliminating the 30-minute rest break requirement for drivers; Drivers who stay within 100 air miles of their originating location are exempt from the 30-minute rest break requirement. The requirement would only apply to those drivers who drive beyond 100 miles.

PMAA and NEFI have worked closely with FMCSA Administrator Raymond P. Martinez and his team, and we support their efforts to maintain excellence in commercial motor vehicle and driver safety while also
seeking logical efficiencies and relief for small businesses. Such changes would minimize the effect of the driver shortage and safely speed fuel where it is needed following disasters.

PMAA will submit comments to FMCSA regarding the ANPRM before the 30-day comment period (which begins when the proposal is published in the Federal Register which has not occurred yet) expires

2018 OCC Requirements
NEW REQUIREMENTS FOR UST OWNERS & OPERATORS OCTOBER 13, 2018
 
October 13, 2018 is the deadline for new operation and maintenance requirements for owners and operators of underground storage tank systems for inspections of overfill prevention equipment, spill prevention equipment testing, containment sump testing, testing of release detection equipment, and walkthrough inspections. OCC has posted an information sheet and forms you can download at no cost from their website. Please note that some of these requirements begin October 13, 2018, but some must have the first inspection and/or test conducted by October 13, 2018. For complete information and to download the free forms go to the Classes, Forms and Guidance tab on the Petroleum Storage Tank Division's webpage at www.occeweb.com and click on the Compliance link.
Federated Insurance August Educational Articles
"Outing" employee to potential hire okay?
Click HERE to view the HR Question of the Month

Risk Management Academy:

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