In order for the reconciliation process to work efficiently with the rest of QuickBooks Online (QBO), it has recently been revised. The new design was developed to include enhancements QBO users requested and should make the reconciliation process quicker and easier. 

 

The most noticeable change is the look of the reconciliation window itself. Prior to the change, the reconciliation screen contained two windows: payments on the left, deposits on the right. The window is now combined to show all transactions occurring in the reconciliation period. You can click on one of the tabs and have your transactions organized by Payments, Deposits or All. (See image below.)

Transactions can be filtered by a multitude of characteristics that include:

By clicking on the funnel located on the left side of the reconciliation window, you can also filter transactions by searching on memo, reference number (check number or ACH or EFT), check amount, or amounts that are less than or greater than a particular amount.  

• Sign in as Admin and make sure you are in single-user mode.
• Click Edit (top menu bar)and click Preferences.
• Click Time & Expenses on the list on the left.
• Click the Company Preferences tab.
• Click Yes at the Do you track time? option.
• Select the First Day of Work Week your company uses. This selection will dictate the first day of your workweek on the weekly timesheets.
• Click OK.

• Click Edit (top menu bar)and click Preferences.
• Click Payroll & Employees on the list on the left.
• Click the Company Preferences tab.
• Check the box Job Costing for Paycheck Expenses.
• Set up Service Items for job costing.

• Go to Employees in Payroll Center.
• Double click on employee name.
• Click the Payroll Info tab.
• Click the box Use Time Data to Create Paychecks.
• Click OK.
• Do this for each employee.

• From the Home window, click Enter Time.
• Choose one of the two options:
  • Use Weekly Timesheet
  • Time/Enter Single Activity

• Select employee name from the drop down arrow.
• Make sure your Week Of date range is correct.
• If the hours worked are billable, select a Customer: Job and Service Item, and click to select Billable? in the final column.
• Select the Payroll Item for time worked, and enter hours for each day worked.  Click Save & New. Continue until all employees have been entered.  Click Save & Close.
• If hours worked were not for a specific customer job, enter the Payroll Item and hours worked.

• If you have multiple employees working the same hours for the same customer, you can record the same timesheet for each of the employees selected.
• Click Employees > Enter Time > Use Weekly Timesheet.
• Click the Name dropdown and scroll up.  Choose Multiple Names (Payroll).
• Choose the names from the Select Employee, Vendor or Other Name box, and click OK.
• Fill in the timesheet and click Save & New or Save & Close to record the time sheet for the multiple employees.

• Create paychecks as normal by clicking Pay Employees on the Home page.
• Verify the period end dates match the period end date from timesheets.
• Paychecks are created from the time previously entered in the timesheet. You can edit the time by clicking Open Paycheck Detail in Enter Payroll Information of the payroll window.

• Click Employees on the top ribbon.
• Click Enter Time.
• Choose Use Weekly Timesheet.
• Select Print > Print Blank Timesheet.
• The blank timesheets can then be used by employees to record their daily time and customer jobs.