Office Assistant Job Opening
The Statewide Hispanic Chamber of Commerce of NJ is a nonprofit with a focus on Hispanic Businesses and those wanting to reach out to the Hispanic Business Community in New Jersey. 

We are seeking a highly skilled and motivated individual to join our team as a part-time Office Assistant. 
General Description

Reporting directly to the Office Manager, the Office Assistant serves as a key team member to both the Board of Directors and Administrative teams. 

The Office Assistant is responsible for providing a warm welcome and supportive atmosphere, offering friendly assistance to sponsors, members and guests. 

The Office Assistant also oversees all aspects of the waiting area as well as assists in administrative tasks to help maintain a well-run office and to advance the mission of the organization. Will be responsible for answering and directing calls, overseeing the reception and kitchen areas, managing client communication, organizing and maintaining files and scheduling appointments. Seeking a mature, friendly candidate to join this dedicated team. 

        Hours are 10:00 am-5:30 pm from Monday - Thursday.   Pay will be $17/hour.

Responsibilities
  • Greets visitors to the chamber office - provides customer service to walk-in traffic.
  • Answers and fields incoming phone calls. 
  • Manages incoming/outgoing mail and all electronic communications. 
  • Controls office supplies and inventory.
  • Maintains an inventory of office equipment and service contracts.
  • Maintains adequate records of all transactions and correspondence, event permits, etc. available for review by the board, or other officials or agencies.
  • Compiles and assembles information for new member packets and sends or delivers information to prospective members.
  • Facilitates new memberships: promotes and sells new memberships by developing leads, making cold calls and actively seeking new businesses. Follows up appropriately 
  • Makes membership retention calls on a monthly basis; assesses member needs.
  • Assists in retention efforts through the collection of past due memberships.
  • Assist on the planning, scheduling, marketing, promoting, executing and staging of all special events and activities, which typically occur once per quarter.
  • Coordinates registration for special events.
  • Assists, coordinates, and attends Business related events/meetings (Before Hours/ Business After Hours).
  • Assembles monthly board member packets, creates the agenda, and prepares monthly financial reports. Attends monthly chamber board meetings and records minutes.
  • Participates in chamber activities to promote and enhance the image and relationship of the chamber with all groups and parties in the community.
  • Assists with development of and oversees all publications printed and distributed by the Chamber of Commerce.
  • Establishes and maintains ongoing effective communication with members and the community:
    • Prepares and distributes weekly emails to membership.
    • Prepares and provides press releases and other information to the appropriate media channels as necessary.

Qualifications:

  • Ability to deal with a variety of people
  • Ability to work under minimum supervision
  • Ability to make phone calls, introduce the SHCCNJ, etc.
  • Spanish Speaking a plus
  • Ability to multi-task
  • Ability to attend events at night (North-Central-South Jersey)
Send resume to the attention of Erica Horton at ehorton@shccnj.org 
BCC Meadowlands Accelerator Building
1280 Wall Street West | 3rd Floor
Lyndhurst, NJ 07071

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