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JANUARY/FEBRUARY 2018
STREAMLINES for Volunteers

Welcome to 2018! We're excited about what the New Year may bring, and we thank you for all your hard work in making big things happen every year. 

Swimming for Life,
Your Friends at U.S. Masters Swimming
At-Large Director Nominations Open March 1
Elections information for At-Large Directors
elections
U.S. Masters Swimming will hold elections for At-Large Directors at its Annual Meeting of the House of Delegates, Sept. 26-30, 2018, during the United States Aquatic Sports Convention in Jacksonville, Fla. The nomination period is March 1, 2018, through April 30, 2018. Nomination packets will be available on the Elections page of the USMS website or by contacting   Elections Chair Cheryl Gettelfinger .
 
We're looking for energetic volunteers with a desire to help lead USMS. If you're interested in leadership and service at our highest level, or you know someone who would be willing to serve, please let us know. 
 
To be eligible for nomination, candidates will
  • Be members in good standing of USMS for the year when the election is held;
  • Have attended more than two USMS Annual Meetings of the House of Delegates in the preceding five years;
  • Plan to attend the Annual Meeting of the House of Delegates for the election year in which they are standing for election and plan to attend all House of Delegates meetings during their tenure; and
  • Candidates for director shall be a member of the Zone from which they are seeking election (applicable in even years only).
If, after reading the materials, you have questions about the role of any USMS officer position or the nomination/election process, please contact  Cheryl Gettelfinger.
Don't Forget the Winter Fitness Challenge
Be sure to promote the event going into February!
With this being the first year of the SmartyPants Vitamins USMS Winter Fitness Challenge, we're counting on our volunteers to promote this 30-minute event that lasts Feb. 15-28. We want to reach out to members who are just getting into the pool or just getting back into swimming. Registration is open now!
LMSC Financials and Tax Filings
Time to prepare and submit your financial reports
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Each LMSC is required to send a copy of its annual financial report to the USMS National Office. The report consists of two simple financial statements: an income/expense report and a balance sheet. Instructions for preparing the reports can be found in the Treasurer section of the Guide to Operations.
 
Please send your 2017 financial report to  Onshalee Promchitmart by April 30, 2018. She can also provide you with instructions and links for filing your LMSC's 990 tax form, which is due by May 15, 2018.
LMSC Meeting Minutes Due April 30
We know you had a meeting last year!
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Each LMSC is required to hold an annual meeting that is open to all individual members of the LMSC. Your LMSC is required to take minutes at that meeting and send a copy of your annual minutes to volunteer@usmastersswimming.org by April 30, 2018. Don't delay, send in your minutes today!
RJA Award Nominations Due Soon
Don't miss the March 15 deadline
The Capt. Ransom J. Arthur M.D. Award is USMS's most prestigious award. Named for the founder of Masters Swimming, the award is presented annually to a USMS volunteer who embodies Arthur's spirit and vision and who contributes at the highest level to advance the objective of Masters Swimming.
 
For nomination materials and information about past recipients, visit the USMS Awards page. Nominations are due March 15, 2018.
Upcoming P2P Teleconferences
Log on to teleconferences for best practices information
Need to Know
Mark your calendars for the next two peer-to-peer teleconference calls for: 

LMSC Chairs & Vice Chairs - Tuesday, Feb. 13, 5:30 p.m. PT | 8:30 p.m. ET

LMSC Treasurers - Tuesday, March 13, 5:30 p.m. PT | 8:30 p.m. ET

Additionally, the LMSC Development Committee is planning peer-to-peer teleconferences for the following positions this spring. Stay tuned for more details. 
  • LMSC Officials chairs - April
  • LMSC Open Water chairs and Event Directors - May
  • Top 10 and Records - June
  • LMSC Coaches chairs - July
The goal of these calls is to provide an opportunity for you to pose questions, get answers, discuss challenges, and share successes as you fulfill your role. In turn, we can use the information shared to help build a repository of best practices for each of our volunteer positions. 
 
Prior to the call, we encourage you to log on to the  LMSC Administration Forum to post questions or topics of interest that you would like covered. Email notifications are sent two to three weeks prior to the respective volunteer and to the LMSC chair. 

Notes from each P2P teleconference are posted to the appropriate USMS forum for that role (typically under LMSC Administration) or contact the  LMSC Development Committee for a copy.

If you missed a call and would like to listen to the recording, call recordings will be posted in the days following the meeting and can be found in the  Meeting Minutes.
Quick Links
About U.S. Masters Swimming
U.S. Masters Swimming encourages adults to enjoy the health, fitness, and social benefits of swimming by providing more than 2,000 adult swimming programs and events across the country, including open water and pool competitions. USMS's nearly 70,000 members range from age 18 to 99 and include swimmers of all ability levels. USMS, a nonprofit, also trains and certifies coaches and provides online workouts, a bimonthly member magazine, monthly eNewsletters, and technique articles and videos at usms.org.
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