Welcome to the August Wesgram. This edition contains important updates from CMS, Palmetto and other payers. You'll also find information about upcoming educational opportunities for physicians and staff.
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Now is the time to purchase your new ICD-10 books since the 2018 codes take effect on
October 1, 2018. In the meantime, here are some fun ICD-10 codes.
Are you or your patients doing back-to-school shopping? If so, you may need these codes:
W51.XXXA---Accidental striking against or bumped into by another person, initial encounter
W52.XXXA—Crushed, pushed or stepped on by crowd or human stampeded with or without fall, initial encounter
Maybe they have a fall sports injury instead:
W21.02XA---Struck by a soccer ball, initial encounter
W21.01XA---Struck by a football, initial encounter
Or maybe it’s just excessive use of devices (maybe cell phones??)
Z99.89---Dependence on other enabling machines and devices
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Effective Date: August 1, 2017 Implementation Date: January 2, 2018
The influenza virus vaccine code set is updated on a quarterly basis. This update will include one new influenza virus vaccine code: 90756. Effective for claims processed with dates of service (DOS) on or after January 1, 2018, influenza virus vaccine code 90756 (Influenza virus vaccine, quadrivalent (ccIIV4), derived from cell cultures, subunit, antibiotic free, 0.5mL dosage, for intramuscular use) will be payable by Medicare. This new code will be included on the 2018 Medicare Physician Fee Schedule Database file update and the annual Healthcare Common Procedure Coding System (HCPCS) update.
During the interim period of August 1, 2017, through December 31, 2017, Palmetto will use code Q2039 (Influenza virus vaccine, not otherwise specified) to handle bills for this new influenza virus vaccine product (Influenza virus vaccine, quadrivalent (ccIIV4). Q2039 is already an active code.
E/M Tip: Billing Rule
Physicians in the same group practice, but who are in different specialties, may bill and be paid without regard to their membership in the same group. Physicians in the same group practice who are in the same specialty must bill and be paid as though they were a single physician.
E/M Tip: History Component 'Unable to Obtain'
If you are unable to obtain the review of systems (ROS) and past, family and social history from the patient/source, the documentation must clearly describe the patient's condition or other circumstance.
E/M Tip: Medical Decision Making Complexity
The levels of evaluation and management (E/M) services recognize four types of medical decision making (straightforward, low complexity, moderate complexity and high complexity). Medical decision making refers to the complexity of establishing a diagnosis and/or selecting a management option as measured by:
Number of possible diagnoses and/or the number of management options that must be considered
Amount and/or complexity of medical records, diagnostic tests and/or other information that must be obtained, reviewed and analyzed
Risk of significant complications, morbidity and/or mortality, as well as comorbidities, associated with the patient's presenting problem(s), the diagnostic procedure(s) and/or the possible management options
CERT TIP: Create a Signature Log
If a provider does not have a signature log currently in place, the provider may create a signature log at any time. Medicare contractors will accept all submitted signature logs regardless of the date on which they were created.
Advanced Care Planning: CPT Codes
Providers are required to make every effort to assist beneficiaries in the completion and execution of the advance care planning process. While the topic may seem daunting to approach, educating beneficiaries on advanced care planning (ACP) allows them the opportunity to be involved in the decision making process.
Although efforts to assist patients with this sometimes uncomfortable topic may be challenging, this article should provide some assistance.
Update on Scribes
A scribe can be a non-physician practitioner (NPP), nurse or other appropriate personnel designated by the physician/NPP to document or dictate on their behalf. A scribe does not have to be an employee of the physician/NPP.
Scribes are not providers of items or services. When a scribe is used by a provider in documenting medical record entries (e.g. progress notes), the Centers for Medicare & Medicaid Services (CMS) does not require the scribe to sign/date the documentation. The treating physician’s/NPP’s signature on a note indicates that the physician/NPP affirms the note adequately documents the care provided.
The Medicare Administrative Contractor is only required to look for the signature (and date) of the treating physician/NPP on the note. Services shall not be denied for items or services because a scribe has not signed/dated a note.
Change to Check Mailing Addresses
Palmetto GBA has reduced the number of addresses used for submitting provider checks to satisfy Medicare debts. Please immediately begin using the address below to submit payment for any Medicare Debts. All other PO Boxes will be closed.
Part B
PO Box 100246
Columbia, SC 29202
Please note that the new PO Boxes will be reflected on all forms and letters. This will not affect payments being submitted by eCheck.
Providers are strongly encouraged to submit payment electronically using eCheck via Palmetto GBAs eServices. Providers can electronically submit their payment and PDF attachments online. Once submitted, you will receive a confirmation from Palmetto GBA indicating that the payment has been received.
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CMS Finalizes 2018 Payment and Policy Updates for Medicare Hospital Admissions
On August 2, CMS issued the FY 2018 Medicare Inpatient Prospective Payment System and Long-Term Care Hospital Prospective Payment System final rule, which updates 2018 Medicare payment and policies when patients are discharged from hospitals. The final rule relieves regulatory burdens for providers, supports the patient-doctor relationship in healthcare, and promotes transparency, flexibility, and innovation in the delivery of care for Medicare patients.
Due to the combination of payment rate increases and other policies and payment adjustments, particularly in changes in uncompensated care payments, acute care hospitals will see a total increase in Medicare spending on inpatient hospital payments of $2.4 billion in FY 2018. Based in part on the changes included in the final rule, overall payments to long-term care hospitals will decrease by $110 million in FY 2018.
In addition to the payment and policy updates for Medicare hospital admissions, the final rule addresses changes to how the public is notified of Medicare terminations of certain providers and implements the statutory extension of the Rural Community Hospital Demonstration.
CMS Updates Medicare Payment Rates, Quality Reporting Requirements
CMS issued three final rules outlining 2018 Medicare payment rates for skilled nursing facilities, hospice, and inpatient rehabilitation facilities. The final rules are effective for FY 2018 and reflect a broader Administration strategy to streamline administrative requirements for providers; support the patient-doctor relationship in healthcare; and promote transparency, flexibility, and innovation in the delivery of care.
Physician Fee Schedule: CMS Proposes 2018 Payment and Policy Updates
The new proposed rule and request for Information provides flexibility, and supports strong patient-doctor relationships.
On July 13, CMS issued a proposed rule that would update Medicare payment and policies for doctors and other clinicians who treat Medicare patients in CY 2018. The proposed rule is one of several Medicare payment rules for CY 2018 that reflect a broader strategy to relieve regulatory burdens for providers; support the patient-doctor relationship in healthcare; and promote transparency, flexibility, and innovation in the delivery of care.
The Physician Fee Schedule is updated annually to include changes to payment policies, payment rates, and quality provisions for services furnished to Medicare beneficiaries. This proposed rule would provide greater potential for payment system modernization and seeks public comment on reducing administrative burdens for providing patient care, including visits, care management, and telehealth services. The rule takes steps to better align incentives and provide clinicians with a smoother transition to the new Merit-based Incentive Payment System under the Quality Payment Program. The rule encourages fairer competition between hospitals and physician practices by promoting greater payment alignment, and it would improve the payment for office-based behavioral health services that are often the therapy and counseling services used to treat opioid addiction and other substance use disorders. In addition, the proposed rule makes additional proposals to implement the Center for Medicare and Medicaid Innovation’s Medicare Diabetes Prevention Program expanded model starting in 2018.
After applying adjustments, and the budget neutrality adjustment to account for changes in RVUs, all required by law,
the proposed 2018 PFS conversion factor is $35.99, an increase to the 2017 PFS conversion factor of $35.89.
Another proposed change are new CPT codes – not yet finalized –that will replace a number of G codes that CMS finalized for the 2017 reporting year. These new CPT codes will most likely include Collaborative Care Management codes (G0502, G0503, G0504), which will crosswalk to services listed under placeholder codes 994X1, 994X2 and 994X3, respectively; cognitive-assessment code G0505, which will crosswalk to 99XX3; the initiating visit code for chronic care management (CCM) (G0506), which does not yet appear to have a crosswalk; and general behavioral health integration code G0507), which crosswalks to 99XX5.
There are some proposed minor operational changes to the CMS shared services program---the accountable care organization (ACO) program. These include adding new chronic care management (CCM) and behavioral health integration (BHI) codes to its definition of primary care services under the program and assigning beneficiaries based on service supplied at rural health clinics (RHCs) or federally qualified health centers (FQHCs). This information will be finalized before the end of 2017.
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Payor News
Molina 2017 Fall Provider Workshops Scheduled!
Molina has scheduled their 2017 Fall Provider Workshops so you and your staff will be aware of upcoming developments which may impact your practice/organization. The West Virginia Bureau for Medical Services (BMS), the West Virginia Children’s Health Insurance Program (CHIP), and Molina Medicaid Solutions will be conducting eight workshops throughout the state from September 18th – 28th, 2017 (see venues and dates below). The agenda items will impact a wide variety of providers and topics.
Registration for Provider Workshop:
https://www.surveymonkey.com/r/2017FallProviderWorkshops
September 18, 2017 - Flatwoods
September 19. 2017 - Charleston
September 20, 2017 - Huntington
September 21, 2017 - Beckley
September 25, 2017 - Martinsburg
September 26, 2017 - Morgantown
September 27, 2017 - Wheeling
September 28, 2017 - Parkersburg
For more information call BMS at 304-558-1700
UniCare Health Plan of West Virginia, Inc. (UniCare) Educational Webinar
UniCare has scheduled an educational webinar on Utilization Management Processes and Procedures to be held on Wednesday, August 16, 2017, from 11:30 a.m. to 12:30 p.m. The event number is 598 630 585 and the event password is
UnicareUM.
Attendees will learn about:
• The utilization process.
• Common errors reported.
• Basic utilization management request instructions.
• Resources available
To attend the webinar, log in to the UniCare webinar site by clicking
here
Once you are on the page, you will be prompted to enter an event number. That is the number you will use to register and log in the day of the event.
You can log in to the webinar 10 minutes before the scheduled start time.
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Other News
New ABN Form from CMS
Your practice should be already using the new “Advance Beneficiary Notice of Noncoverage” (ABN), required by the Centers for Medicare and Medicaid Services (CMS). CMS has said that although the latest version of the form (ABN Form CMS-R-131) does not include any substantive changes, in accordance with Section 504 of the Rehabilitation Act of 1973, the form has been revised to include language informing beneficiaries of their rights to CMS nondiscrimination practices and how to request the ABN in an alternative format if needed. The form also now includes an expiration date.
The effective date to use this new ABN form was
June 21, 2017, so if you not using the new form, you should begin now.
As a reminder, the Advance Beneficiary Notice of Noncoverage (ABN), Form CMS-R-131, is issued by providers (including independent laboratories, home health agencies, and hospices), physicians, practitioners, and suppliers to Original Medicare (fee for service) beneficiaries in situations where Medicare payment is expected to be denied. Guidelines for mandatory and voluntary use of the ABN are published in the Medicare Claims Processing Manual, Chapter 30, Section 50.
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Educational Opportunities
WVSMA 2017 Healthcare Summit
The WVSMA Healthcare Summit will be held at The Greenbrier on August 25-27, with 12.25 hours CME available. Plan now to join the WVSMA’s 150th Celebration. Register
here.
WVMGMA Fall Conference ---Thursday/Friday, September 21/22, at Stonewall Jackson Resort. Register
here.
OMA Fall Conference---Thursday/Friday, October 19/20 at the Flatwoods Days Hotel &
Conference Center. Register
here.
Appalachian Addiction Conference – Thursday-Saturday, October 19-21 – Embassy Suites, Charleston. Register
here
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