If you are thinking of having your group's play adjudicated, then you should be aware of the key dates in the application process.
The application for adjudication form for 2017/18 adjudications is posted on the WODL website: Simply download it and return it to Ken Menzies, the WODL adjudications chair, at the email given on the form by September 15.
Snail mail letters are sent out to the address of the theatre or key person listed on the WODL membership list. These letters ask people to apply if interested for an adjudication. An application form is enclosed. The letter also reminds people that an electronic copy of the form is available on the website.
An electronic reminder to apply for adjudication is sent to the email of the theatre or key person listed on the WODL membership list.
You will receive a request from the WODL treasurer for your annual dues and your adjudication fee. Please send the requested money to the treasurer. If for some reason an adjudication cannot be fitted into the schedule, your adjudication fee will be refunded.
Friday September 15:
Last day for being considered with full priority for all application dates. On this weekend I produce a calendar of adjudication dates. The winter schedule tends to be "tight": all dates or almost all dates in late January and February up to Friday, February 16, 2018, the last adjudication, tend to get filled. If I am forced to choose which application to accommodate, then applications for adjudication in-Festival have priority over applications for out-of-Festival adjudications. So far I have not had to do this or toss a coin to decide which group gets an adjudication and which does not; however, there may be a first time.
Friday Sept 15 has been picked as it is slightly over three weeks before the first possible adjudication date: The Tuesday after Thanksgiving.
September 16 and 17:
I run the proposed schedule of dates by the preliminary adjudicator, Carolee Mason. Together we tweak it. As soon as the fall schedule is agreed, I send out emails to the groups being adjudicated in the fall with when their adjudication will be and what they need to do to ensure a successful adjudication. This email will have several attachments (e.g. a photo of the adjudicator which can be used for publicity purposes; a bio of the adjudicator; the adjudication rules which can be forwarded to all cast and crew). Once the fall schedule is agreed with the pre-festival adjudicator, we work on the winter schedule. Once this is agreed, emails go to all groups having winter adjudications. Everybody should know their adjudication date by Tuesday September 19 at the latest.
September 16 on:
Late applications for adjudication are received and accommodated if possible. Accommodation requires a date being available when no adjudication is already scheduled and the adjudicator being available. If you apply late, then look on the WODL website for the adjudication schedule. This will tell you what dates are already taken. While late applications are accepted if possible, to get your first choice of date or as close to it as fits into the schedule, application on or before the September 15 deadline is advised.