Ceres Community Project


Development Associate & Database Manager, Sonoma County
Ceres Community Project seeks candidates for the crucial position of Development Associate and Database Manager.
The Development Associate and Database Manager position is 30-35 hours per week and available in February, 2018. The ideal candidate for this job has a solid working experience of nonprofit donor databases, pulling fundraising and program reports, and creating mailing lists, and will have at least two years' fundraising experience. S/he/they will have the ability to stay calm and organized, be very detail-oriented, and work with Ceres' donors, staff, and volunteers in a warm, respectful, and kind way.
We will be accepting applications for the position through Monday, January 29, 2018. Candidates should send a cover letter expressing why they are interested in working at Ceres Community Project and how their experience and skills match  
the position, along with a current resume and three professional references with the reference's name, email address and daytime contact info to hr@ceresproject.org
We will acknowledge receipt of your application and, if we would like to speak with you further we will contact you by January 31. We apologize that we are unable to communicate personally with each applicant.  
A job description for the position follows. Please help us spread the word about this opening at Ceres by passing this email on to anyone you know who may be interested. Thanks so much for your support of Ceres Community Project.   
Warm regards, 
Jake Blehm
Director, Administration
Founded in 2007, Ceres Community Project works to build healthy communities by restoring whole, organic and locally grown food to its place as the foundation of health, empowering youth, and connecting people in heart-centered ways to others and the earth.
Ceres Community Project's main program, Healing Meals for Healthy Communities, provides free and low-cost nourishing organic meals, nutrition education and caring support to people facing serious illness. All of the meals are prepared by teens that learn about growing, cooking and eating healthy whole foods and the connection between diet and health, develop life and work-ready skills, and discover their power to make a difference. The Healing Meals program improves healthy eating behaviors among clients, teens and adult volunteers and educates the whole community about the link between healthy eating and the health of both people and planet.  It also strengthens the social fabric of the community, another factor that is at the root of health.
In addition to operating three program sites in Marin and Sonoma Counties, Ceres has trained thirteen communities nationally to replicate our model. We are also active at the state and national level in advocating for policies that support equitable access to healthy food and health care, including reimbursement for medically tailored meals by insurers.  For more information, please visit www.ceresproject.org

Position Title: Development Associate & Database Manager 

30-35 hours/week
Location: Sebastopol, CA
Available: February, 2018

Eligible for benefits including health insurance, paid holidays and paid time off after 60 days.
The Development Associate & Database Manager is responsible for the management of our Fundly CRM database, pulling fundraising and program reports, creating mailing lists, and the interface with various payment systems. In partnership with the Development Director, this position also is responsible for planning and implementing our Community Level Giving Program (gifts in the $50-$999 range) including: Kale Club monthly donor program, Community Cares community benefit events, and Millennials' Program, and provides general coordination and administrative support for the Ceres Affiliate Program. 

Duties include:
  • Manages data entry and overall integrity of the database; maintains quality control of donor data entry
  • Stays up to date with Fundly CRM developments and best practices; serves as main staff liaison with Fundly; educates staff on best practices
  • Creates and provides relevant reports for grant reporting and management information tracking, and prepares mailing lists
  • In coordination with Dev Assoc. & Events Manager, maintains accurate and up to date foundation, corporate, and individual donor files and donor prospect records, including inputting donation information, updating donor records as needed, and maintaining a record of donor communications
  • Assists with reconciling Fundly CRM and Quick Books on a monthly and annual basis
  • Produces analytical, financial, and statistical reports to track fundraising effectiveness
  • Works with Development Director to fulfill annual Community Level Giving fundraising goals
  • As a Development Team member, participates in monthly planning meetings with Communications Team regarding donor campaigns
  • Serves as primary contact for monthly giving program (Kale Club), including production of monthly Kale Club e-newsletter
  • Assists with fundraising events, including the procurement of auction, raffle, and in-kind donation solicitations; provides tech support for events
  • Assists the Development Director in other fundraising programs, as necessary
  • A commitment to Ceres Community Project's mission and operating principles
  • A minimum of two years of fundraising experience
  • Experience with Fundly CRM, Raiser's Edge, Common Ground, or other nonprofit donor database required
  • Proficiency in MS Word, MS Excel and MS Outlook a must
  • Knowledge of operating standard office equipment such as phone systems and copiers
  • Excellent communication skills - written and verbal
  • Ability to prioritize projects and strong problem solving skills 
  • Ability to work well in a team
  • Ability to communicate warmly and clearly
  • A good awareness of self
  • Ability and desire to be in a work environment that values working as a team, relationships, and giving and receiving honest feedback
  • Ability to work some evenings and weekends
  • B.A. preferred

Ceres Community Project is an Equal Opportunity Employer
and strongly encourages members of minority groups to apply. 
All employment decisions at Ceres are made without regard to race, color,
religion, gender, sexual orientation, gender identity/expression, national origin/ancestry, age, disability, marital & veteran status or any other status protected by laws or regulations.

Heart Centered & Love Guided

We are committed to expressing love, trust, respect and integrity in
our lives, work and organization.


Everything Matters

Nothing is left out. We work to have every action and choice lead to
the greatest positive impact.


Young People are the Future

Young People are intelligent, responsible, capable, creative and caring,
and must be central participants in shaping our collective future.


The Universe has a Purpose

Everything is connected, and life continually invites us to experience gratitude, abundance, connection, community and healing. 



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