One Cool Tip Newsletter

March 26, 2025

Your daily dose of tech-savvy brilliance!

😀Hello Rodger, Happy Wednesday, Cool Tipper!

Get ready to streamline your digital life with simple, actionable tips delivered straight to your inbox.

Today's Cool Tip Theme: Windows 11 Metadata

IN THIS ISSUE

• 🚨 FBI Warns of Sextortion Scams.
• 🧬 Protect Your Genetic Data.
• 📞 Call ChatGPT via Toll-Free.
• 🚀 Boost Wednesday Productivity.
• 🗂️ Master Windows 11 File Metadata.
• 💻 Access Your Windows Desktop.
• ⚙️ Stop Apps Scrolling in Task Manager.
• 📅 Use the Hidden Date Calculator in Windows 11.

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• 😂 Laugh with Us! Enjoy our Tech Joke of the Day, Haiku and Cool Tip Comics.



• 🌐 Stay Informed! Check out ICYMI, and our One Cool Tip Video.

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Today's Tech Trivia

Which Windows version first introduced the option to view and edit file metadata directly through the file properties dialog?

A) Windows 95

B) Windows XP

C) Windows Vista

D) Windows 8

Answer at the end.

3️⃣

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🚨Protect Yourself from Sextortion Scams🚨

🚨 The FBI warns about a rise in sextortion cases, where criminals coerce victims into sharing explicit content and then demand money or more images under threat of exposure.

These scams often target teens and young adults through social media, gaming platforms, or messaging apps.

Stay Safe:

• Never share personal or explicit content online, even with someone you trust.
• If targeted, stop communication immediately and report the incident to the FBI at tips.fbi.gov.
• Parents and caregivers: Talk openly with kids about online safety and the risks of sharing private information.

Awareness is your best defense! Read more from the FBI💡

And in Other News...

• Protect Your Genetic Data Amid 23andMe Bankruptcy

With 23andMe filing for bankruptcy, concerns are rising about the future of customer genetic data.

While the company claims data protection remains unchanged, experts recommend taking proactive steps to safeguard your information.

What You Can Do:

• Download Your Data: Save your genetic reports and raw data before deletion.
• Delete Your Data: Log into your account, navigate to "Settings," Scroll to the data section, Select 'Permanently Delete Data".
• Revoke Research Consent: If you previously allowed your data to be used for research, withdraw consent in your account settings.

Act now to ensure your sensitive data stays secure! 💡

• Call ChatGPT with a Toll-Free Number!

No app? No problem! You can now talk to ChatGPT using just your phone by calling a toll-free number — no smartphone or internet needed.

This feature is great for quick help, brainstorming on the go, or accessibility support.

📲 Dial 1-833-GPT-TALK (1-833-478-8255) to try it out.

🗣️ You’ll have a real-time voice conversation powered by ChatGPT — all from a regular phone call!

• 🚀 Boost Your Wednesday Productivity!

Try this AI-powered productivity prompt to stay focused and organized with your favorite AI assistant: Gemini, Copilot, Grok, DuckAI, Meta and ChatGPT.

"Act as my productivity coach. It’s Wednesday, and I’m feeling a midweek slump. Give me a motivational boost, a prioritized task list based on my [tasks1, task2, task3], and one small challenge to help me feel accomplished by the end of the day. Keep it encouraging, focused, and practical."

Metadata: How to Edit File Properties in Windows 11

Have you ever struggled to keep your digital files organized? 

With hundreds—if not thousands—of files stored across devices, locating specific items can feel like searching for a needle in a haystack. 

But what if there was a simple solution to make your files easier to manage and identify? 

Here's a Cool Tip:  Edit File Metadata!

Editing file metadata in Windows 11 allows users to add valuable context to their documents, images, and videos—making organization effortless and more intuitive.

Metadata refers to the information embedded in a file that describes its properties, such as title, author, tags, and more. 

In Windows 11, users can edit file metadata directly from File Explorer to ensure files are easily searchable and sortable. 

This feature is particularly useful for professionals managing large amounts of data, creatives organizing projects, and everyday users tidying their digital space.

Here's how to do it.

Editing Metadata Using File Explorer:

1. Open File Explorer and navigate to the file you want to edit.
2. Right-click on the file and select "Properties."
3. In the "Details" tab, you'll find editable metadata fields such as Title, Tags, and Comments.
4. Click on a field, type in your desired value, and click "Apply" or "OK" to save changes.

Types of Metadata

1. For Images:

• Metadata includes details like the camera used, date taken, and resolution.
• You can edit fields like title, tags, and comments in the Details tab of the file properties.

2. For Music Files:

• Metadata might include album name, artist, genre, and track number.

3. For Videos:

• Metadata can include codec information, frame rate, and descriptions.

Adding Tags to Multiple Files:

1. Select multiple files in File Explorer by holding down the Ctrl key.
2. Right-click and choose "Properties."
3. Go to the "Details" tab and add tags that apply to all selected files.

Super Cool Tip: Select 'Remove Properties and Personal Information' when you are sharing a file to remove personal data!

There are several advantages to editing Metadata:

• Enhanced searchability: Metadata allows users to locate files instantly via keywords in File Explorer’s search bar.
• Improved organization: Categorize files by project, subject, or context using custom tags.
• Compatibility: Edited metadata carries over when files are shared, ensuring consistent information.

Real-World Examples 

• Example 1: A freelance photographer organizes photoshoots by adding event names as tags to image files, making them easier to retrieve for portfolio updates. 
• Example 2: Small business owners use metadata to categorize financial documents by quarter and year for streamlined audits.

Mastering metadata editing in Windows 11 empowers users to unlock the full potential of file organization, improving productivity and workflow efficiency. 

By integrating metadata management into your daily practices, you can save time and simplify file navigation.

Ready to take control of your digital files? 

Share your thoughts in the comments, subscribe for more expert tips, and spread the word on social media!

READ MORE

• Top 5 Best New Windows 11 Features: Your Guide to a Seamless Upgrade
• Notepad Rewrite: Revolutionizing Text Editing with AI
• How to Show or Hide Windows 11 Desktop Icons

Read the Full Cool Tip

🆒Tell Me More

• Metadata enhances file organization and searchability, especially when tagged with custom properties.

• You can edit metadata for most file types directly from the "Properties" window in File Explorer.

• Metadata usage spans industries, helping photographers, designers, and archivists manage digital assets efficiently.

• Tags in metadata make sorting files easier—just search by tag for quick access.

• Consistent metadata practices improve workflow, particularly in collaborative settings.

⏩Quick Tips

• 🛠 View Metadata: Right-click the file and choose "Properties" to access metadata through the Details tab.

• 📁 Add Tags: Add keywords to file metadata by typing under "Tags" in the Details tab of the Properties window.

• 🔍 Search by Metadata: Use Windows Search with tags to find files quickly. Simply type the tag in the search bar.

• ✍️ Edit Metadata: In the Properties window, edit details like author and comments for better file categorization.

• ✅ Use Metadata to Filter: In File Explorer, click the column headers to sort files based on metadata like size or date.

✅ More Must-Read Tech Tips.

👀 How Do I Access My Windows Desktop?

Have you ever found yourself with too many open windows and just want to quickly access your desktop? 

Do you want to know the fastest way to minimize all your windows and show your desktop? 

Look no further! 

Here's a Cool Tip to quickly and easily access your desktop in Windows using three different approaches:

1. Use the Show Desktop keyboard shortcut: 

• Press the Windows + D keys simultaneously to show the Windows Desktop. 
• Press the shortcut again to restore the windows you just minimized.

2. Use the Minimize All keyboard shortcut: 

• Press Windows + M on your keyboard, and all the app windows are minimized to the taskbar at once, revealing the Desktop. 
• To reverse the effect and bring back the minimized app windows to your Desktop, use the keyboard shortcut Windows + Shift + M.

3. Use the Show desktop button on the taskbar: 

• Click or tap on this thin button, and you can instantly access your Desktop. 
• If you’re using a horizontal taskbar, the Show desktop button is found on the right edge of the taskbar. 
• If your taskbar is vertical, the Show desktop sliver is located on its bottom edge.

Discover more HERE. 

🤔 Have You Ever Wondered How to Stop Apps from Scrolling in the Windows Task Manager?

Are you tired of apps scrolling automatically in the Windows Task Manager? 

This can be a frustrating problem, especially if you're trying to troubleshoot a performance issue.

Here's a Cool Tip:  Use the Control Key.

The Windows Task Manager is a system monitor utility that allows you to manage all the processes running on your computer. 

You can use Task Manager to:

• View performance: View the overall performance of the system, or the performance per package or process.

• Manage processes: Order processes by usage to see what's taking up your computer's resources.

• Turn off software: Turn off software that takes up excessive resources on your PC to improve the running speed

• Restart or shut down system: Restart or shut down the system when it is busy or unresponsive.

• Terminate applications: Terminate applications and processes.

And with this Cool Tip you can use the Control key to pause the Task Manager screen.

This will stop apps from scrolling in the Windows Task Manager. 

Here's how to do it:

1. Open the Task Manager by pressing Ctrl+Shift+Escape.
2. Hold down the Control key while scrolling through the list of processes.
3. This will prevent the processes from scrolling automatically. You can release the Control key to resume scrolling.

Find more HERE. 

🙋‍♂️ Here's How To Use the New Date Calculator Feature in Windows 11

How many days until Christmas?

Or how many days until your wedding?

Or how many days until your vacation?

You could always pull out a printed calendar and start counting the days.

When you need to calculate the number of day until a specific day, Windows 11 has an app for that!

What?  

You haven't seen it?

It's a hidden feature of the Calculator app.

Here's how to use it:

1. Search for Calculator using the Search function in the Windows bar.
2. Select the Open Navigation button (the three horizontal lines on the top left corner) and then select Date Calculation.

Select the type of calculator

• By default, Difference between dates is selected. 

• You can use this mode to calculate how many days are between two dates. 
• For example, you can find out how many days are left until your birthday or anniversary.

• To calculate the difference between two dates, select a date under From and another date under To. 

• The number of days between the two dates will be displayed at the bottom. 

Select From and To Dates

• To calculate a future or past date based on a given date and a number of days, months, or years, select Add or subtract days from Date Calculation mode. 

• For example, you can find out what date it will be 100 days from now or what date it was 100 days ago.

Select Add or subtract days and then enter the number of years, months or days

1. To calculate a future or past date, select a date under From and enter a number under Days to add/subtract. 

• You can also enter a number under Months to add/subtract or Years to add/subtract if you want to use those units instead of days. The resulting date will be displayed under To.

Find more HERE. 

❓Did you share this newsletter with three friends yet?

⌨️Today's Cool Keyboard Shortcuts

• ⌨️ Rename File: Press F2 to quickly rename any file, making metadata edits quicker.

• ⌨️ Select All Files: Use Ctrl + A to select all files in a folder for batch editing metadata.

• ⌨️ View File Properties: Press Alt + Enter when a file is highlighted to instantly open its Properties window.

✍️Today's Haiku

Hidden file whispers,

Data trails behind the scenes,

Organized chaos.

🔎 Do you have a Cool Tip or tech question? Email us at onecooltip.com@gmail.com

😜 Tech Joke of the Day 😅

I tried to organize my files by their creation date, but it was a meta mess!

Try Big Mike's Jerky!



bigmikesjerky.com

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When your vacation pics are organized and your work files are still in witness protection. 🏝️📄😔

Trivia Answer: C) Windows Vista

Windows Vista introduced a revamped file properties dialog that enabled users to view and edit metadata directly — especially for images, documents, and music files.

This feature was expanded in later versions and remains a useful, often-overlooked tool for file organization.

Prior versions had limited metadata display and relied more on third-party tools.

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Tomorrow's Cool Tip is waiting to amaze you.

Until then, go forth and conquer the tech world with your newfound knowledge!

And be sure to visit www.OneCoolTip.com for Cool Tech Tips for a Cooler Life!

Enjoy!



Rodger

Chief Cool Tipper

onecooltip.com@gmail.com

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