, Information Regarding Orientation at UH!

Welcome to University Hospitals!

New Employee Orientation Details

Virtual Orientation Session

Monday, February 27, 2023

8:00 AM - 11:30 AM

Password: NEO

*You will not need access to a microphone or camera for this session.

You must log into Zoom to join the meeting.

Click here for information on joining a Zoom meeting.

Link to Virtual Orientation

Use this roadmap as a guide to your first year onboarding journey.

*Many of the links on this roadmap will require a connection to a UH network before the link will load. You will receive access to the UH network when you report to your local HR entity after virtual orientation.

Click Here for Your Roadmap to Onboarding

New Hire Checklist:

We are excited to welcome you to University Hospitals! Please review the following requirements to ensure your first day goes smoothly:

□ Must Submit Badge PHOTO Thursday prior to start date

□ Have your I-9 documentation ( see below for acceptable documents) ready & with you for Day 1 Orientation

□ Review the UH Benefits Overview video (if applicable)

□ Attend DAY I VIRTUAL ORIENTATION (morning of your start date)

□ Arrive at your scheduled time as outlined below to complete your I-9 verification, pick up your ID badge and complete any Entity Orientation forms that are needed.

□ Follow your schedule received from your manager or additional orientation schedule received for Day 2 and after.

Included in the first section of this email is the Roadmap to Onboarding Guide. Please refer to this for your next steps for new employees.

UH Benefits Overview 2023:

Please review our Benefits Overview video for a side-by-side comparison of the benefit options available to you.

Link to Benefits Video

Employee Badge Information:

In order for you to receive your badge on your first day, we request that you take a headshot photo and email it to westmarketbadges@uhhospitals.org by 3:00 pm on Thursday, February 23. This headshot needs to be from the chest up, facing forward (no head tilts), in front of a solid color background and in a well-lit area. A picture taken with a cell phone is sufficient and can be emailed directly. Photos must be business-appropriate.

Per UH Personal Appearance & Badge Policy, visible piercings must be unobtrusive; rings are not permitted on any visible part of the body except fingers and ears; Studs in the nose are acceptable.

Please include your full name and the location where you will be working with the picture.

I-9 Information and Location:

In order to complete your I-9 form and receive your ID badge, please report to UH St. John Medical Center at 29000 Center Ridge Rd, Building 2, 1st Floor, Auditorium B - Westlake, OH 44145 following virtual orientation on Monday Feb 27th. *Business casual dress code.

Evidence of your identity and employment eligibility is required by the U.S Department of Homeland Security. Please CLICK HERE to review acceptable forms of identification. Forms of ID need to be the Original, photocopies are NOT acceptable.

Please find your name below to see what time you are scheduled to arrive. It is very important that you arrive at your scheduled time. If you arrive outside of your scheduled time you may be subjected to a longer wait time.

· Last Name A – D: 1:00 to 1:30 pm

· Last Name E - L : 1:30 to 2:00 pm

· Last Name M – S: 2:00 to 2:30 pm

· Last Name T – Z: 2:30 to 3:00 pm

Additional Information & Next Steps:

When you arrive at the hospital, please park in Lot C and enter through the main entrance. Please check in with the Receptionist at the main desk and they will direct you to Building 2.

Please click here for the St John Medical Center Map.

Additionally, please be prepared to provide your license plate number for your parking pass.

For your schedule after Day 1 Orientation, please follow the training schedules sent to you by your manager or educator.
When you arrive for training or in your department you will learn where and how to clock in/out in Kronos.
Please bring your Welcome/IT letter with you, which you will receive with your ID Badge. You will need this to access the computer on Day 2.
Please review the Roadmap to Onboarding for your next steps for new UH employees.
Please follow the parking map for employee parking areas.
You will need your badge to open doors throughout the hospital.

Thank you and we look forward to meeting you!

If you have any questions please reach out to westmarketbadges@uhhospitals.org at (440) 827-5012.

As a valuable contributor to our organization, we want to make sure that you have the necessary tools to succeed. If you have concerns regarding accessing or participating in this virtual orientation format, please contact employment@uhhospitals.org.

Welcome to University Hospitals and thank you in advance for your help to move our mission forward To Heal. To Teach. To Discover.