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Incident Reporting with Scouting America
IMPORTANT - If an incident has occurred:
1. Take care of the injured/find a safe place.
2. Preserve and document the evidence/take photos if appropriate.
3. Complete an incident report and notify your local council.
Always visit the Middle Tennessee Council Health and Safety page for instructions: www.mtcscouting.org/healthandsafety
Timely, clear, concise, and complete incident reports allow for an appropriate response and an opportunity for analysis while promoting continuous improvement of our programs. You can report incidents, near misses, and youth protection / membership infraction incidents yourself at the link below, which will notify the council of the incident.
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Incident Information Reporting Tool
Use this tool to report all injuries, illnesses, and incidents during Scouting activities or on council-owned properties that require the intervention of a medical provider beyond basic Scout-rendered first aid.
Safeguarding Youth/Membership Infraction Information Reporting Tool
Use this tool to report all allegations of abuse, violations of BSA guidelines or policies, inappropriate behavior by a Scout/Scout leader/parent/other.
Near Miss Incident Information Reporting Tool
Use this tool to report near misses in programs such as COPE and climbing activities. A near miss is an incident that did not result in injury, illness, or damage by definition but that had the potential to have done so.
Safe Scouting Reminders
Here in the Middle Tennessee Council, we are committed to ensuring the health and safety of all our Scouts and Scouters.
As part of this commitment, we are excited to announce that we will be initiating monthly safety Zoom meetings that will focus on various issues that units commonly face throughout the year. These meetings will be hosted by Bob Van Cleave, a dedicated member of the MTC Risk Management Committee.
Our first Zoom meeting is scheduled for August 26th at 6 p.m. We encourage you to attend and participate in what promises to be an informative session.
Join us at:
https://us02web.zoom.us/j/81839806420?pwd=SGpWZZfIGTeyR5k2aRPtEe3KFwxeuS.1
Meeting ID: 818 3980 6420
Passcode: 871885
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Dial by your location
• +1 312 626 6799 US (Chicago)
Stay safe and Scout on!
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Fall Recruiment is here!
The Middle Tennessee Council's fall recruitment season is in full swing! We have a variety of helpful tools and resources available to make it easier for leaders and volunteers to recruit new Scouts. Visit https://www.mtcscouting.org/Leaders/cubmaster to view and download materials, or call us at 615-383-9724 for support.
Interested in Becoming a Leader?
Parents who are interested in becoming leaders can find more information at https://www.mtcscouting.org/newleader or by calling 615-383-9724.
Know Someone Interested in Scouting?
If you know someone who would like to learn more about Scouting, encourage them to visit https://www.mtcscouting.org/joinscouts. They can submit their interest and find details about upcoming sign-up nights in their area.
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School is back, meetings are starting, and it’s time to gear up for a brand new Scouting year! From now through the end of DECEMBER, we’re making it a little easier to Be Prepared with our fall uniform promotion.
Here’s the deal: When you purchase a brand-new official uniform shirt, you’ll get 10% off the matching bottoms — pants, shorts, or skorts! The key? They have to be the official uniform bottoms that match the shirt you’re purchasing. Simple, right?
So, whether you're suiting up a brand-new Tiger or replacing that trusty-but-well-loved Scouts BSA shirt, this is the perfect time to complete the look and save a little along the way.
Offer valid now through December 31 at your Nashville and Clarksville Scout Shops. Stop in, gear up, and let’s make this Scouting year the best-dressed one yet!
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| | These events are for newly joined Scouts, in different locations throughout the council for your convenience. The focus is for every new Scout to have an opportunity to do what we know they would like to do the most, shoot BBs and Bows. This is a quick, well organized event that is facilitated by a trained range safety officer. | | | | Cub and Family Weekend at Cubworld | |
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Join Us for an Unforgettable Adventure at Boxwell Reservation!
Get ready for a weekend full of exciting activities, including shooting ranges, creative crafts, action-packed games, and special hands-on projects. It’s the perfect opportunity to make new friends, bond with family, and experience the spirit of fun and fellowship.
Spots fill up fast, so be sure to register early!
Weekend 1: October 3–5
Weekend 2: October 10–12
Weekend 3: October 17–19
Weekend 4: October 24–26
| | | | Fall 2025 Training Opportunities Available! | |
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The Middle Tennessee Council offers a variety of training courses for Scouts, volunteers, and leaders, including:
- Den Leader Training
- BALOO (Basic Adult Leader Outdoor Orientation)
- IOLS (Introduction to Outdoor Leader Skills)
- Wilderness First Aid
- Rangemaster Training
- Range and Target Activities Training
Visit https://www.mtcscouting.org/CoursePrograms to explore available courses and get details on dates, times, and locations.
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Wood Badge is Scouting’s most advanced training for adults offered at the Council level. A national course open only to Scouting volunteers and professionals, the training has two distinct parts. The first part takes place outdoors where the aims and methods of Scouting are explained and demonstrated by a volunteer staff of fellow Scouters. During the second part, participants will show their knowledge of leadership principles by completing a set of personal goals related to their Scouting positions.
Pre-Course Orientation - Sept 6
Weekend #1: Sept 26-28
Weekend #2: Nov 8-9
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The 2025 MTC “Jump Into Popcorn with Lego’s” has officially begun!!! The Council “Show & Sell” order has been placed and we are gearing up for distribution on Saturday August 23 or in some cases, Friday, August 22.
A important note:
Your show & sell order will be delivered to the distribution site that you marked on your completed 2025 Popcorn Commitment card. If you want to change your pickup site, please contact Sherry Rakes at srakes@mtcbsa.org or (615) 463-6312. A confirmation packing slip has been mailed on Wednesday, Aug 13 to the home of the unit kernel in the Trails-End system. If you don’t receive your packing slip, please contact Sherry Rakes at sherry.rakes@scouting.org and she can email it to you.
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The First Annual Middle Tennessee Trade-O-Ree is being held in Pegram, Tennessee
August 29, 2025 from 4:00 p.m. - 9:00 p.m.
August 30, 2025 from 8:00 a.m. - 3:00 p.m.
Pegram Church of Christ
5019 Walkup Rd, Pegram, TN 37143
A Trade-O-Ree is a gathering of collectors and Scouting enthusiasts who trade, barter, buy, and sell Scout patches and other Scouting memorabilia. Attendees will include dealers and collectors local to the area as well as from several other states. Everyone is welcome to attend. This event free of charge.
Two Merit Badge Classes are being offered free of charge at the Trade-O-Ree on Saturday: Scouting Heritage Merit Badge at 8am, and Collections Merit Badge at 1pm. Scouts can sign up for the Merit Badge classes at this link
https://forms.gle/5jMMLjD1gpiuHMXr7
If you would like to be a vendor at the Trade-O-Ree, you can reserve a table here:
https://forms.gle/kaciDc7JojZtE3fu6
We hope to see you at the First Annual Middle Tennessee Trade-O-Ree.
| | | | Giving to the Middle Tennessee Council Endowment | | |
The Executive Board of the Middle TN Council has formed an Endowment Committee to spread awareness of the importance of gifts that will help support Scouting for years to come. In the Council’s 2025 budget, income from the Council Endowment Fund is projected to provide $895,386 to support operating expenses, camp scholarships, financial assistance to Scouts and adults, and property maintenance, among other projects.
The Heritage Society is a leadership giving group that recognizes those who make a $25,000 or more outright gift to the endowment (which can be paid over a five-year period) or a $100,000 or greater planned gift. Endowment and planned gifts are always made in addition to Friends of Scouting gifts, not in place of them.
If you already have the Council in your estate plans as a beneficiary but have not let us know, please do so by completing the Heritage Society pledge form by clicking HERE. Please, email it and any attachments to Linda Carter, Assoc. Development Director, at linda.carter@scouting.org. Linda and members of the Endowment Committee would be happy to talk with you if you would like more information.
Please take a moment to view this video of several Executive Board members who are members of the Heritage Society. Thank you!
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Join us on Monday, September 22 at the Governors Club for the 2025 MTC Annual Fall Golf Classic.
For sponsorship opportunities, please contact Kevin McMurrian at kmcmurrian@mtcbsa.org or (615) 516-9065
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The Middle Tennessee Council Cope and Climbing Committee provides a unit-level training program for climbing and rappelling. The program requires two weekends for completion. At the end of the first weekend you will qualify to receive your Climbing Instructor Level I trained card (valid 1 year). After attending a second session, helping provide instruction, and exhibiting proficiency in the taught skills, you will be qualified to receive your Climbing Instructor Level II card (valid for 3 years).
Each session starts on Friday evenings at 6 p.m. and concludes on Sunday evenings around 6 p.m. Locations include Boxwell Reservation and a natural rock area about 2 hours from Boxwell.
October 17-19, 2025
November 1, 2025 (Climb and Conquer Day)
| | | | NRA Basic and Instructor Courses in October | |
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The Middle Tennessee Council is excited to announce they will be hosting NRA Basic and Instructor courses each weekend in October at Boxwell Scout Reservation taught by nationally certified Training Counselors and Instructors. The Middle Tennessee Council needs competent and willing individuals to become certified in the various firearm programs the help support the year-round activities within the Council.
NRA basic courses are open to all potential instructors and individuals who would like more in depth training on the fundamentals for shooting in each discipline. We will stress the importance of gaining knowledge, learning skills and having the proper attitude while having fun learning and building your firearms skills and abilities.
To become an NRA instructor: The NRA requires instructor candidates to complete the discipline specific basic course, NRA basic instructor training covering policies and procedures offered on September 27, 2025, and pass the discipline specific instructor course which have both a written and shooting proficiency test for the discipline you are wanting to become certified in.
Cost for each basic course is $35.00 and the cost for each instructor course is $75.00. For more information, please contact Rob Hersh at 931.237.3559 or Ren Worthington at 615.310.9891
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Each year, TDOT holds a month-long statewide initiative called “No Trash November” encouraging Tennesseans to participate in cleanup events in their communities. This ensures our roadways are safe from the harmful effects of litter, especially as we approach the holidays and increased travel.
Each unit should select a date in November and site to clean up. Review the safety Rules the day of the clean-up. After the clean-up day each unit needs:
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Fill out the TN DOT report form including: Troop #, City, County, number of bags collected and number of volunteers. Upload Units photos and photo IDs listed left to right and confirm if you would like TDOT to submit to media outlets or if your Unit will submit to media.
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Fill out the Scouting America report form in Scout Book.
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Post photos to social channels: tag @NobodyTrashesTN and @MTCScouting use #NobodyTrashesTennessee and #MiddleTennesseeScouts so we can share your photo on our socials!
- Share confirmation email received from TN DOT NTT after submitting the report form when picking up free patches at the Middle Tennessee Council.
For more information Click Here, or contact Christine Amirant at Christine.Amirant@scouting.org
| | | | MTC 2026 National Jamboree | |
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Don't miss the Early Bird Pricing! Sign up by October 31, 2025.
The 2026 National Jamboree will be held
July 22–31, 2026
the Summit Bechtel Reserve in West Virginia.
As Scouting’s flagship event this one-of-a-kind event offers more than just a gathering of Scouts, the Jamboree will provide High Adventure programming, a chance to meet Scouts from around the country, and so much more. Features include; one of the longest zip line courses in North America, a world-class skate park, ATV offerings, treetop canopy tours, rock climbing, patch trading, stadium shows, and much more!
# All Youth must be 12 years of age before July 22, 2026.
*All Adult Leaders must be approved by the Jamboree Committee*
Why Attend?
- Massive zip lines, rock climbing, skate park, ATV rides, canopy tours, stadium shows, and more
- Meet Scouts from across the country
- A once-in-a-lifetime Scouting milestone
Early Bird Pricing: $2,500
Register by October 31, 2025 to lock in this price. Payment plans available.
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The Volunteer Adult Service Crew, known as the ROUND TUIT program involves adult volunteers who lead projects at three of our Council properties: Boxwell, Grimes, and Parish. Here are the important details for each property:
Boxwell Reservation is the third Saturday of every month. Please contact Larry Green at lgreen519@aol.com
Parish Reservation Camp Tubb is the first Saturday of every month. Please contact David Rodgers at Elitehiker@yahoo.com
Grimes Canoe Base is the fourth weekend of every month. Please contact Kevin Treadwell at grimescanoebase@gmail.com
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Join us Saturday, September 27 at 11:45 a.m. as Vanderbilt Football takes on Utah State in a special game dedicated to Scouts and their families!
Each Scout ticket includes a limited-edition Vanderbilt Scout patch to commemorate this exciting day!
Click below to secure your discounted tickets and celebrate Scout Day with the Commodores! ⚓
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Explore More Scouting Fun at Nashville Shores!
Scout Days:
- August 30 – September 1
- September 20 – 21
Scout Lock-In:
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Middle Tennessee Council, Scouting America | |
3414 Hillsboro Pike
Nashville, TN 37215
615-383-9724
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