watermelon_smoothie.jpg
THE FALL 2019 ORDER
IS OFFICIALLY OPEN!
WEDNESDAY, MAY 1 - WEDNESDAY, MAY 22
TO: ALL Food Service Managers
FROM: Patrice O'Loughlin, SWMSS Food Bid Manager
DATE: Wednesday, May 1, 2019

The Fall 2019 order is officially open for business! The bid was awarded to Food Services of America, the Marketplace contains the updated Fall 2019 item list, and the SWMSS website has been updated with all Fall 2019 details.
CHECK OUT THIS IMPORTANT INFO :)


ITEM PRICE LIST - ORDER FORM NOW AVAILABLE
Preparation is key to stress-free ordering. We highly recommend printing out the Item Price List - Order Form and filling it out by hand prior to entering your order in the Marketplace online ordering website. The paper copy also works well to double check your order before you submit it to make any necessary adjustments (items in your shopping cart remain in the exact same order you placed them, making it easy to proof your order before submitting).


REMINDER: SMALL EQUIPMENT & SMALLWARES
The FSA warehouse does not have adequate space to stock inventory in the Small Equipment and Smallwares category for the entire Fall 2019 delivery period. Please order items from this category in DELIVERY 1 ONLY. You'll notice on the Item Price List - Order Form that the columns for Delivery 2, 3, & 4 are blacked out as a reminder. If you accidentally order any items from this category in Delivery 2, 3, or 4, you will receive them all in Delivery 1. Thank you for understanding.


CONFIRMATION & SIGNATURE PAGE EMAILS
After successfully submitting your order, you will receive two emails: the first is the order confirmation listing your entire order. The Requisition tab (upper right hand corner of your Marketplace homepage) contains your orders. If you click on your order number, you'll have the option to Export Item Data into an Excel spreadsheet and sort your order into each delivery period to make life easier during deliveries.

The second email will arrive within a few minutes of the first - it contains the S ignature Page to sign and return to SWMSS to complete the order process (no exceptions). Please note that when you sign and return the Signature Page, you are making a commitment to accept delivery of your orders, and to make payment to FSA and SWMSS in a timely manner before the designated due dates. Orders and signed signature pages for the Fall 2019 order window are due in the SWMSS office on or before Wednesday, May 22, 2019.


ITEM PRICES GUARANTEED
Please pay close attention to the case pack size to estimate how many cases/containers you need for your menus. For your convenience, the manufacturer/brand of each item is listed on the order form. The listed price is guaranteed for every item you order for the entire length of the fall delivery period (August - December), and your delivery invoices will reflect the prices you see during this order window.


SWMSS ADMIN FEES
The administrative fee charged by SWMSS to each participating school district is a flat $.90 per case ordered. (SWMSS member districts receive a discount on this fee.) Admin fee invoices will be mailed to all participants on Tuesday, October 1, 2019 and are due to SWMSS by Friday, November 15, 2019.


QUICK LINKS
Want to read all about our program? Looking for quick access to the Marketplace? Did you miss the first two memos we sent about the upcoming order window? (There's some great stuff in them!) Click on these blue links for quick access:


FOOD NUTRITION SPECS FILE LIBRARY

The SWMSS Cooperative Food Purchasing Program offers a dynamic list of food and supply items for schools and educational agencies influenced by student and food manager preferences, federal regulations, world weather and availability of product, food industry changes and sampling results by our 4MAC Advisory Committees. New and ever-changing products are featured when specifications and cost meet bid criteria. Nutrition information changes as manufacturers continually revamp products to meet USDA guidelines. For your convenience, a link to our Food Nutrition Specs File Library can be found on the SWMSS website for the previous two order periods. The Fall 2019 spec library is currently being updated to reflect all of these changes.

CONTACT INFO

If you have any questions regarding the SWMSS Cooperative Food Purchasing Program please contact Patrice O'Loughlin. If you are not registered with our program, would like to be added as a user in the Marketplace online ordering website, or have personnel changes at your district you'd like to share with us, please contact Jennifer Brekke in the SWMSS office.

Patrice O'Loughlin
Bid Manager
(406) 861-3534
poloughlin@swmss.coop


Jennifer Brekke
Marketing Coordinator
(406) 522-6024
jbrekke@swmss.coop