First District PTA Newsletter for Local Leaders | December 11, 2020
Greetings PTA Leaders,

It would be appropriate to acknowledge that each of us is on a different journey; we are beyond exhausted, yet we keep pushing through for our loved ones. I quote a former First Lady who said, “Always aim high, work hard, and care deeply about what you believe in. When you stumble, keep faith. When you are knocked down, get right back up and never listen to anyone who says you can’t or shouldn’t go on.” As PTA leaders, we keep getting back up to go on for all children who do not have a voice. I am forever grateful for the work you do. 
However you choose to celebrate this holiday season, may you and your loved ones be happy, healthy, and prosperous.

Diane Hyland, President
First District PTA

Upcoming District Office Hours Via Zoom
Local leaders are always encouraged to reach out to your mentor or the District President at with any questions you may have. You can also drop in for “hands-on” First District Office Hours via Zoom:

January 4, 2021 4:00 pm - 5:00 pm

January 12, 2021 6:00 pm - 7:00 pm

January 28, 2021 12:00 pm (noon) - 1:00 pm
DEI Guide for Local Leaders
At our recent California State PTA Board of Director’s meeting, we decided to embrace, adopt, and utilize a National PTA tool in our organizational journey with diversity, equity, and inclusion (DEI). The tool can be used at every level of our organization to conduct an honest DEI assessment while developing a roadmap for success. We chose to kick-off our state self-reflection journey during National Inclusive Schools Week, December 7-11, 2020. Much more on this topic to come. You will find the document here: National PTA DEI Guide
Covid-19 Vaccine Update
California State PTA is a member of the newly-formed Community Vaccine Advisory Committee. Seventy state-wide groups are represented. The goal of this committee is to prioritize the limited supply of vaccines to do the most good. The two most significant takeaways from this recent meeting are:

  • Per the California Surgeon General, the vaccine is not for children. It has not yet been tested on children and most likely the FDA approval will be for adults only. The age range is for adults 18 and older.
  • The vaccines have not been tested for transmission. The efficacy rates are for people who were vaccinated and did not get sick; what is unknown is if a vaccinated person can still spread the virus. This is an important point because if you vaccinate the staff in a nursing home, patients will still need to be vaccinated. If staff is vaccinated at a medial detention facility, it does not protect the inmates. Teachers, administrators, staff, and children in schools will be a much bigger challenge. 

The vaccine distribution is focused on three pillars: Safety, Equity, and Transparency. Read more here: California Vaccine Advisory Committee Report

First District PTA Philanthropy
Did you know that First District PTA has a philanthropic program? We support four of the eleven Los Angeles County Office of Education (LACOE) Juvenile Court Schools. The schools serve students from 7th to 12th grade.

Learn more about LACOE Juvenile Court Schools here:

To help incentivize good behavior (finishing homework assignments, teamwork, no outbursts), “special” meals are provided once a week. McDonald’s and Dominos are favorites for Camps Afflerbaugh, Paige, and Glenn Rockey, both nearby in La Verne and San Dimas. For BJ Nidorf, $5.00 gift cards are provided as incentives for the parents that attend family engagement activities after monthly Saturday PTA meetings at the Juvenile Hall School.

As an approved budget line item, these philanthropy-specific gift cards or donations can be made payable to “First District PTA.” 

A few things to note about the LACOE Juvenile Court Schools (JCS):

  • Offer individualized teaching and support to young people who have been removed from their homes and schools due to delinquency or residential placements.
  • Provide educational services to some 1,800 students daily at 11 sites that include juvenile halls, probation camps, and a residential treatment program.
  • Have the primary mission of improving the literacy skills of all students, as these skills are the gateway to learning, employment, and full engagement as a citizen.
  • Most enter the system with serious gaps in their education and poor academic skills. They spend an average of three to six months in JCS.
  • About 40 percent enter JCS reading at or below the fourth-grade level and are functionally illiterate. Most will become independent readers before they leave JCS.
  • At least one-third of the students have learning and other disabilities.
  • Engaging students in project-based learning focused on themes that address academic and mental health needs, incorporating activities to promote self-esteem and empower youth to make positive choices and behavior change.
  • Designing and implementing Individualized Education Plans (IEPs) for students with special needs and Individual Learning Plans for regular education students.
  • Support from a credentialed, skilled team of teachers, instructional aides, counselors, administrators, and other staff who are dedicated to serving a challenging population of students.
  • Transition counseling to promote a successful return to the community.

Thank you for your generous donations supporting the children of these camps.

Anti-Bullying Message
We applaud the Alhambra Unified School District students as they take a stand against racism and bullying. Watch the student-produced public service announcement video “Lead the Way – Stand Up to Bullying” here:
Every Child Has the Right to an Arts Education
Thank you, Arcadia Middle School Choir, for your rendition of “A Lion Sleeps Tonight.” You can watch their performance here:
We know membership is a challenge this year, but it is important to continue to have a membership campaign and continue to ask people to join PTA. Remember that PTA is the oldest and largest non-profit child advocacy group in the United States, and we PTA even when we are not on campus!

Congratulations to the 14 Units that have already met the one more member challenge for 2020 – 2021:

  • Alhambra Council - Fremont Elementary PTA and Park Elementary PTA
  • Arcadia Council - Longley Way PTA
  • Glendale Council - Verdugo Woodlands PTA
  • Monrovia Council - Santa Fe PTA
  • Pasadena - Andrew Jackson Elementary PTA and John Muir High PTSA
  • Pomona - Madison PTSA
  • South Pasadena - South Pasadena High School PTSA
  • West Covina - Edgewood High School PTSA and West Covina High School PTSA

Out of Council Units
  • Barry J. Nidorf Juvenile Hall School PTA
  • Newton Middle School PTA
  • Washington PTA of San Gabriel

TOTEM trophy this month – Burbank Council
Membership trophy this month – San Marino Council

Questions? Contact First District PTA VP Membership, Michelle Hurst, at
Adopted Changed to First District PTA Bylaws & Standing Rules
First District adopted our revised Bylaws & Standing Rules on December 7, 2020. Thank you to our committee members Michelle Hurst, Diane Hyland, Sandy Russell, and Patty Scripter, for all their work and commitment in making this happen.

Electing the Nominating Committee
Information about when and how the nominating committee is elected is found in your PTA Bylaws. Your bylaws provide details on who is eligible to serve as well as how many members and alternates are on the nominating committee.

The election of the nominating committee takes place at an association meeting at least two months before the annual election meeting.

A member of the nominating committee is expected to understand:

  • Duties and eligibility requirements of board positions
  • Skill sets and time commitment needed for each position
  • Consideration of potential nominees based on abilities as well as the capacity for leadership growth
  • Selection of a slate of officers that reflects a school community
  • Importance of keeping all deliberations confidential

The nominating committee is tasked with choosing the best candidates to serve as officers to run your PTA next term.

Its meetings are scheduled to provide adequate time to consider all suggestions for potential nominees.

Setting aside time to create a balanced slate of experienced and new officers representing the school community is also part of the process.

An alternate receives information about the date, time, and place of the first meeting of the nominating committee. However, he/she only participates in nominating committee meetings when there is a vacancy on the committee.

If an elected member is unable to attend the first meeting, the first alternate is asked to replace that person as a permanent member of the nominating committee.

Keep in mind that the nominating committee:

  • Elects its own chairperson at its first meeting
  • Receives information and advice from the parliamentarian on procedures and next steps
  • Reviews requirements for nominees and officers' duties (See: Job Descriptions in Toolkit)
  • Engages in an open discussion on potential nominees
  • Selects only eligible nominees who agree to serve
  • Operates until the annual election meeting

Remember, too, that a committee member is not excluded from consideration as a nominee for an elected board position. If a nominating committee member is being considered, he/she is excused from the meeting during the discussion on the position.

The report of the nominating committee must be submitted to the association at least twenty-eight (28) prior to the annual election meeting.

For more information, forms, and resources, visit the "Nominations and Elections" page on the California State PTA website HERE.

Questions? Email First District PTA Parliamentarian, Christy Brown, at
Hello treasurers! The following items are due:

  • PAST DUE: Liability Insurance Premiums: Units $258, Councils $178
  • PAST DUE: Council and Unit Federal and State tax filings as well as proof of RRF-1 filing
  • PAST DUE:  Per capita membership dues. 15 minimum members to remain a “Unit in Good Standing” (per FDPTA bylaws)
  • Per capita membership dues - $5.00 per new membership

Don't forget to use your First District PTA Financial Calendar.  CLICK HERE to view and download the FDPTA 2020-21 Financial Calendar, which has been updated for the new Workers Comp Annual Payroll Report Process.   

FDPTA Treasurer Office Hours
Our next treasurer office hours will be on December 16, 2020. Presidents and treasurers are welcome...really anybody with questions for the treasurer. Come with any questions or come to hear the discussion. Join either or both! Zoom links are below and will be sent prior to the meetings:

9:30 am – 10:30 am Meeting

6:30 pm – 7:30 pm Meeting

Workers Compensation Update
The Workers’ Compensation Annual Payroll Report is a document that every PTA in the state is required to submit for insurance purposes. It is used to indicate if you paid anyone (including employees and independent contractors) for services, and the amounts you paid, if any. This report is required annually, even if you did not pay anyone.

What's Different This Year?
  1. An updated report form that is simpler and easier to complete! If your PTA did not pay anyone, simply check the box that indicates "No One Paid."
  2. New, completely online submission process. You can access the new online submission form by clicking here. If you cannot access the electronic submission report (or simply prefer paper), please contact AIM and ask for a paper form to be mailed to you, or download a paper form here. Both online and paper report forms are available in English and Spanish.
  3. Send reports directly to AIM, not your council or district PTA. The Workers' Compensation Report, and any surcharge that might be due, should be sent directly to AIM. Reports should NOT be sent through channels.

Please note: This new process only applies to the Workers’ Compensation report and any surcharge you may owe. Every unit, council or district should still pay their regular insurance premium through channels. Check with your council or district for local due dates.

On the insurance page of the California State PTA website (under the heading "New Workers' Comp Annual Payroll Report Process") you'll find links to the online report form, paper forms (in English and Spanish), and documents which provide step-by-step instructions on how to fill out the forms. You may want to review these instructions prior to filling out the report form.

If you have any questions about the new process, the report forms, or Workers’ Compensation coverage in general, please contact AIM for assistance by emailing or by calling (800) 876-4044 or (214) 360-0801. They have Spanish-speaking representatives and are available 24/7.

Contact First District PTA Treasurer, Jessica Sheen, at with questions.
Register Now for the 2021 California State PTA Legislation Conference!
Are you interested in improving the lives of children and families in their communities, and across the state? Then the California State PTA Legislation Conference is an event you will not want to miss! 

This conference is for both those new to speaking up for children and families, as well as seasoned advocates. High school juniors and seniors are encouraged to participate as well.

This year’s conference will be a virtual event on Monday and Tuesday, February 8 - 9, 2021 in two 2-hour blocks in the afternoon and evening each day. Bonus sessions will also be available to each attendee.

In line with the conference theme, “A Path to Equity,” you will hear from legislators and other experts focusing on how legislation and the state budget link to equity, access, and opportunity for all of California’s children. You will have the opportunity to meet and network with other advocates from across the state and participate in learning activities. You will learn how to schedule, plan, and execute a meeting with your legislator who represents your community about issues affecting children and families. Be a part of the statewide effort to advocate for the education, health, safety, and well-being of all children. The price for this virtual event is $50.00 Don’t miss out. Register today!

Questions? Contact our VP of Legislation & Advocacy at, or visit the California State PTA website HERE.
Scholarships Update
Please hold tight - the Commemorative Scholarship form is being updated and will be posted soon. We will send it out and post it on the First District website as soon as it is approved.

Honorary Service Awards
Each year, PTA units, councils, and districts publicly acknowledge both individuals and organizations for outstanding community service to children and youth. This year, the nomination forms are due to Ellen Torres, our First District HSA Chair, by March 15, 2021, at Please help us recognize these leaders. The nomination form can be found here: First District PTA HSA Nomination Form

Questions? Email First District PTA VP of Education, Patty Scripter, at
All of the almost 300 entries submitted to First District PTA are out for review. Thank you to all the units and councils who participated in the first-ever "Virtual Reflections" this year. We so appreciate your commitment to this 52-year-old program. We will be sending out a survey about your experiences, so please respond when you receive it.

Wonderful news! We had great results on the theme search for the next Reflections theme. Out of five California Reflections Theme Search Finalists, TWO are from First District.

Friendship is...                 
Submitted by Leianna Mendoza, 4th Grade
California State PTA First District

I am Proud of...
Submitted by Agustin Reyes, 11th Grade
California State PTA First District

The theme search finalists from California are posted to the website: These five winners will be forwarded to National PTA for consideration.

Questions? Email
California State PTA Social Media Kits
Communication is one of the most important tools in a PTA's toolbox, and when done well, improves every aspect of your and your members’ PTA experience.

California State PTA has created a series of social media kits to help PTAs create impactful online communication with ease. The kits are updated monthly. December's theme is The Gift of PTA. Use of the California State PTA Social Media Kit is optional. Images and text in the kit are fully customizable.

  • For Social Media Platforms:
  • Facebook – sample posts and customizable images, page cover image
  • Instagram – sample posts and customizable images
  • Twitter – sample posts and customizable images, profile header image
  • Bonus Materials
  • Zoom backgrounds

Click here to see social media kits from prior months.

PTA Resources for All Leaders
National PTA and California State PTA have a wealth of resources for local PTA leaders available on their websites. Be sure to sign up for e-newsletters from both organizations to stay up-to-date. Your First District PTA friends have a little website, too. 😊 Check it out!

National PTA

California State PTA

First District PTA

Questions? Email First District PTA VP of Communications, Amy Kamm, at
Be sure to follow us on social media! We want to see what amazing things your PTAs are doing for kids!

This email was sent to all unit and council PTA officers and chairpersons, principals, superintendents, and the First District PTA Board of Directors.