TOTEM DONATIONS - TURN OFF THE FUNCTION

First District PTA encourages all PTAs to turn off the Totem Donations function and choose an alternative platform for collecting donations, beginning in the 2023-24 school/fiscal year.

Please continue utilizing the Totem platform to sell and track memberships.

Linked below are simple step-by-step instructions on how to turn off the donations function on the Totem website.  

HOW TO TURN OFF THE TOTEM DONATIONS FUNCTION

If you have any questions, please reach out to your council president or the First District PTA VP of Membership, Treasurer or President.  

First District PTA is excited to host each of you who has registered for our District Leadership Conference for another year of learning and networking. 

Registration, workshops, meals, and exhibits will be located at:

Edgewood High School Campus

1625 Durness Street

West Covina, Ca 91790

NOTICE: SPECIAL ASSOCIATION MEETING - During the general session, we will be holding a special association meeting to review and adopt changes to First District PTA bylaws and standing rules.

REGISTRATION & CONTINENTAL BREAKFAST: 7:00 am - 8:15 am

VENDORS OPEN: 7:00 am - 12:00 pm

GENERAL SESSION/SPECIAL ASSOCIATION MEETING: 8:30 am - 9:00 am

SESSION ONE: 9:15 am - 10:45 am

LUNCH: 10:45 am - 12:00 pm

SESSION TWO: 12:00 pm - 1:15 pm

SESSION THREE: 1:30 pm - 2:45pm

If you have any questions, please contact Patricia Ornelas, First District PTA Office Manager, at officemanager@pta1.org

PTA END-OF-YEAR FINANCIAL OFFICER TRANSITION

The transition process is the responsibility of both incoming and outgoing officers and board members. It gives closure to those leaving their positions and allows those coming in to be properly prepared.

TASKS FOR OUTGOING TREASURERS

The outgoing treasurer is responsible for:

• Ensuring all non-TOTEM membership dues have been forwarded through channels prior to the end of the fiscal year.
• Preparing a Treasurer’s Report from the last association meeting to the end of the term.
• Preparing the Annual Financial Report.
• Submitting books and financial records to the outgoing financial reviewer for the end-of-term financial review.
• Ensuring all tax forms are prepared and filed with the appropriate agencies. Do not fail to ensure these required government filings are completed. Click the links below for help with preparing your tax forms:

o  PTA Tax Filing Support Center

• What Do We Need to File?
• Tax Filing Deadlines
• Tax Filing FAQs

• Uploading copies of your financial reports and tax returns to the document retention system in myPTEZ.
• Compiling a list of payments made between January 1 and June 30 that are subject to 1099 and Workers’ Compensation reporting.
• Turning over the PTA financial records and materials to the incoming treasurer (except those given to the financial reviewer). See the PTA Records Retention Schedule and Destruction Policy to learn how long PTA records must be kept.

TASKS FOR INCOMING TREASURERS

The real responsibility for a new PTA board begins on July 1, when most PTA officers take office. Here are a few summer tasks that incoming treasurers need to take care of:

• Training – Attend workshops for financial officers, when offered. The First District PTA Leadership Conference will be on June 10^th.
• Check Signing Authority – The incoming officers must visit your bank during the summer to complete a new bank authorization signature card. Check your Bylaws to determine who can and cannot sign checks. Call your bank to see what documentation you will need to bring along.
• Budget – The board-elect may have presented a proposed budget to the association in June but if not, they should prepare one during the summer to bring to the first association meeting in the fall for approval.

Amy Kamm, Treasurer

treasurer@pta1.org

Visit our website to see past issues of "You Heard it Here First!"