TAX REPORTS DUE
IMPORTANT: All council and unit PTAs are required to file annual tax reports with the IRS, California Franchise Tax Board, and State of CA Office of the Attorney General.
• Fiscal Year End 5/31 – Tax filing due date was October 15th
• Fiscal Year End 6/30 – Tax filing due date is November 15th
Here is a list of the tax reports that every PTA must file:
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Internal Revenue Service Form 990, 990EZ (gross receipts over $50,000) or 990N (gross receipts $0 - $50,000)
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California State Franchise Tax Board Form 199 (gross receipts over $50,000) or 199N (gross receipts $0 - $50,000)
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California State Attorney General’s Office of Charitable Trust Registration Renewal form RRF-1 (all PTAs) and CT-TR-1 (gross receipts $0 - $50,000)
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**NOTE: New fee schedule for the RRF-1 effective January 1, 2022**
- Less than $50,000 in revenue – fee is $25
- Between $50,000 and $100,000 – fee is $50
- Between $100,001 and $250,000 – fee is $75
California State PTA is also offering tax preparation support! If your PTA normally makes less than $50,000 a year, California State PTA can help you file all of your tax reports. They will be offering tax filing appointments from November 7 – 9. Contact treasurer@capta.org to make an appointment.
Please review our handout titled “PTA Taxes: What Do We Need to File?” More information about tax filing requirements can be found on the California State PTA website (CAPTA.org) on their Tax Filing Support Center page. This page also includes very helpful annotated RRF-1 and CT-TR-1 forms.
Once your tax reports are completed, please remember these final steps:
• Send tax reports to each agency via certified mail, receipt requested, and KEEP PROOF of MAILING
• Upload copies of completed filings to MyPTEZ Document Management (this feature in myPTEZ is FREE for ALL PTAs to use; contact your council PTA or First District PTA for a username and password if you do not already have one)
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INSURANCE PREMIUMS DUE – NEW PAYMENT PROCEDURE
ALL insurance payments must be made directly to our insurance broker AIM (Association Insurance Management, Inc). DO NOT SEND INSURANCE PREMIUMS THROUGH CHANNELS!
All PTAs will fill out the insurance questionnaire and submit payment through the AIM Insurance Portal. Your president and treasurer have received an email directly from AIM with a link to the portal.
Insurance payments must be made to AIM no later than December 20th or a late fee applies. Please allow time for it to arrive by the deadline if you are paying by check. The deadline means the payment must be “received by,”not “postmarked by” the 20th.
CLICK HERE TO PAY INSURANCE NOW
You may pay the insurance premium via ACH transfer or unit check. A short video tutorial on how to use the portal and make your payment is available here: HOW TO PAY INSURANCE VIDEO
Don’t forget to visit California State PTA’s website to download the latest copy of the Insurance Guide from AIM. The guide is also available in Spanish here.
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FAQs FROM THE FIELD – CAN WE USE VENMO TO COLLECT PAYMENTS?
California State PTA recently addressed a common question about the use of peer-to-peer platforms like Venmo. Here is their response:
Q: Our PTA wants to be able to accept credit card payments. Are apps like Venmo okay to use?
A: In our personal lives everyone is using apps to make payments, and folks are asking “Can PTAs use Venmo?” “What about Cash App?” The answer is no.
These types of apps are peer-to-peer (P2P) platforms that aren’t developed to serve groups, especially nonprofits like PTAs. A P2P platform’s primary role is exactly that — transactions between two individuals for personal means, like paying a friend back for dinner. Great for individuals, but not for PTAs. Read more here: 5 Key Reasons you don’t want to use P2P Platforms for PTA Funding.
PTAs should not use Person to Person apps for PTA business – period.
An alternative to apps like Venmo is Cheddar Up. For more information about their platform, visit the Cheddar Up website by clicking here. See the original blog post about this topic on the CAPTA website HERE.
California State PTA is a nonprofit and non-commercial volunteer organization and does not endorse any product, publication, or business associated with sponsorship partners.
QUESTIONS? CONTACT ME!
If you have any questions, please contact me at Treasurer@PTA1.org, and be sure to add my email address to your safe email sender list to avoid losing important information in your spam folder. If you have an urgent question (need a response in less than 24 to 48 hours), you can text or call me at (818) 653-7703.
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