LEADING CHANGE INSPIRING EXCELLENCE
October 10, 2019

Notice of Ontario Rowing Association's
2019 Annual General Meeting
 
Saturday November 30th, 2019 -  5:00 PM

Sandman Hotel - Toronto Airport
5400 Dixie Rd, Mississauga, ON L4W 1E6
 
Delegate Registration for the AGM
All Member Clubs, as defined by ORA By-Law 8.03, must designate their voting delegate prior to the AGM. To do so, please complete and return the Member Declaration & Registration Form by 4:00 PM, Thursday, November 28th, 2019. If not submitted electronically the form may be brought to the AGM check-in table day of.
 
Agenda & supporting documents
The agenda and supporting documents for the Annual Meeting will be released by November 8th, 2019.
 
Strategic Planning session
Prior to the Annual General Meeting, there will be a full day strategic planning session. With the member survey, the in-person interviews and the two focus groups completed, and data collated by the external consultant, a cross section of stakeholders from the rowing community will be invited to attend this planning session. Invitations to the session, will be sent out individually later in the month.
 
Awards Ceremony
Following the strategic planning session will be the annual awards ceremony. All ORA members are encouraged to participate and celebrate special contributions made in the rowing community. For more information on the program please visit https://www.rowontario.ca/programs/awards/
 
Accommodations
Delegates and strategic planning session invitees traveling from out of town that require accommodations on either November 29th or November 30th can book a room at the hotel under the ROWONTARIO block of rooms. Reservations can be made by telephone at 1-800-SANDMAN or 905 238 0159.   Individuals will need to quote the GROUP CODE 279541 to receive the special group rate. Reservations must be booked by Nov. 8, 2019.
 
REMINDER: Clubs delegates that are traveling further than 75kms (one way) to the Strategic Planning session and/or the AGM are eligible for reimbursement for accommodation expenses, however travel to and from the AGM is the responsibility of the delegate.
 
Member Club Voting Eligibility
All Member Clubs must be in good standing with the ORA by the start of the Annual General Meeting to be eligible to vote. To be considered in good standing, member clubs will:
  • have completed the 2018 Club Membership Application;
  • have paid the annual membership fee; and
  • have no outstanding invoices (31+ days overdue).
 
Any member club at risk of being placed in not in good standing status, and therefore, ineligible to vote at the AGM, will be notified by the ORA office the week of November 11th, 2019.


Thank you for your continued support of rowing in Ontario!

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ROWONTARIO | 416-759-8405 |   rowontarioadmin@rowontario.ca |   www.rowontario.ca