Stay Social
2020 Virtual MHAO General Membership Meeting
Attendance Instructions & Handouts
ATTENTION !!!
MHAO General Membership Meeting
This Sunday

Virtual Meeting
Attend by phone or computer
Sunday, November 8, 2020
Starts at 1:30pm PST
Here is how to attend:

By computer or Smartphone
(using the internet):
Join Zoom Meeting Link: https://zoom.us/j/3191994249

To dial in by phone, dial:
+1 253-215-8782
Meeting ID: 319 199 4249#
Our Keynote Speaker is
Tony Lee, AMHA President

Come hear the latest!

For questions on how to attend prior to the meeting, our Zoom host is Doana Anderson, Membership Chair
(503) 250-2500
We look forward to having you join us!
Log in early to test your connection

Do you have a question you would like to ask Tony?
Please email or text it to Doana before or during the meeting at jusdndy@gmail.com or (503) 250-2500.

If you need assistance getting in, call or text Doana at (503) 250-2500
If band width is a problem in your area, consider Zooming in but muting your computer and dialing in using your phone for the audio -
or just use your phone to call in.

Remember to put yourself on mute except when you want to speak.
This will help cut down on any background noise.

Click here to download a pdf with all the information about how to attend the General Membership meeting including how to use Zoom (also shown at the end of this publication).

Everyone is Welcome!
You may want to print this publication to use during the meeting
Meeting Agenda
MHAO Financial Report
Fiscal Year End 10/31/2020

Total Cash Assets at year-end are $82,836.71, up from $75,323.57 in 2019. The profit and increase in cash assets are mainly due to the stallion auction which had one of its best years ever and because there was no prize money payout for the Futurity classes this year.

We are cash tax filers and not accrual, so these numbers reflect the deposits made and the checks that have cleared by 10/31/2020.

On our profit and loss statement, we showed a net profit for the 2020 tax year of $7,513.14 versus a net profit for the 2019 tax year of $13,797.26. We have $437.50 versus the 2019 balance of $778.00 in outstanding Account Receivable invoices that we are actively working to collect.

This year was a very unusual year due to the COVID-19 virus that caused us to cancel the Oregon Morgan Classic. We are showing a net loss of $8,743.14 for the Oregon Morgan Classic, but this is a little misleading. All of the prizes, coolers, trophies, ribbons, etc. were purchased for the 2020 show before we had to cancel the show. The good news about these expenditures is that they can be used for our 2021 show, so our expenses will be much lower next year. Our Stallion Service Auction brought in an initial net amount of $15,546 which will be used to provide prize funds for additional Futurity classes to be added at the Oregon Morgan Classic in 2021 (to make up for the missed classes this year), and that were used to cover promotion and other costs for the auction. Membership Dues brought in $2,296.00. The Futurity program had a net profit of $8,709.33 because there was no payout of prize money this year. It was also helped by the collection of past due advertising fees for prior editions of our Futurity booklet. There is still an outstanding payout of $2,011.03 for the printing of the 2020 Futurity booklet that will now show as an expense in 2021.

The MHAO Board did a great job in the 2020 fiscal year focusing on keeping control of the organization’s expenses and holding to the budget while dealing with the pandemic.

Respectfully Submitted,


Karen Breckenridge
MHAO Treasurer

Click here to see the Balance Sheet
Click here to see the Profit & Loss Statement by class
New Humanitarian Award
Sponsored by Patricia Carlson
Proposal: MHAO Humanitarian Award
Submitted to: Morgan Horse Association of Oregon Board of Directors
Submitted by: Patricia Carlson

Description:
Members of MHAO are dedicated to the health and welfare of animals and members of their communities. Many volunteer and donate generously to various causes. Indeed this organization wouldn’t exist without those who contribute their considerable time and talents. It is not surprising our members would do whatever they could to help others, especially during a time of crisis. It is the intent of the MHAO Humanitarian Award to honor and thank those especially generous members who courageously helped rescue and care for animals and people impacted by the disasters of this year’s fires and pandemic.

Qualifications:
1. Member of MHAO at time of service, or a part of the Morgan Community
2. Nominated by member or non-member
3. Submission of at least one brief written description of the nominee’s exceptional community service and impact.
4. Nominations and essay submissions will be reviewed and nominees contacted before acceptance.

Discussion of further Qualifications:
1. Limiting the number of awards or attempting to weigh one person’s altruism against another’s would not be within the proper spirit of this award. The more people we can acknowledge, thank and honor the better to show the depth of heart and generosity that thrives in our Morgan community.
2. But IF Board feels a need to treat some nominee’s contributions as being of greater merit than another’s I would recommend having a two tiered approach. All those who actively participated and led in the rescue and housing of animals/people would each receive the full list of awards. A second group could consist of those who also made important but more passive contributions e.g. helping organize, donating funds, helping care for rescued animals, etc. whereby they could still receive honorable mention and inclusion in ads and articles. The bigger the list the better!

Award:
1. Framed certificate of honor.
2. 1 year honorary membership in MHAO.
3. Articles in Newsletter describing each nominee’s exceptional service.
4. Inclusion in half page ad in next year’s Directory/Futurity honoring all MHAO Humanitarian Award recipients.
5. Submission of article about MHAO Humanitarian Award and its honored recipients to The Morgan Horse Magazine.

Actions Required:
1. Approval of this new award by MHAO board.
2. Designation of person(s) to whom nominations will be submitted.
3. Widely release notices of new award to membership and encourage nominations.
4. Approval and execution of design, prints and frames for official award certificates.
5. Determine recipients.
6. Send/give award to recipients.
7. Design half-page ad for Directory/Futurity listing
8. Mark 2021 MHAO membership dues for recipients as paid.
9. Assign the writing of articles for Newsletter and The Morgan Horse.
10. Submission of finished articles.

Expenses:
1. Design, printing and framing of certificates will be donated by Patricia Carlson. Other volunteers are very welcome.
2. Loss of 1 year’s MHAO membership income per recipient.
3. Delivery of certificates.
4. Dedication of 1/2 page advertising space.

Summary:
Recognition that the MHAO values and rewards community service of its members is especially important during a time when we are more isolated from the support and comradery we normally enjoy within our Morgan community. Telling the stories of how our members have managed to contribute in spite of, and because of, these difficult situations will inspire us all to appreciate each other more and hopefully envision what we might be able to contribute. With most awards in the equestrian community centered on winning-- this one is earned by giving.
Thank you for considering my proposal. I’m willing to volunteer in several capacities including reviewing submissions, designing the certificate and writing articles but I will need some help. And reminders of deadlines. I’m happy to discuss it further.

Sincerely,

Patricia Carlson
We will be announcing the winners of the 2020 MHAO Foal Photo Contest at our meeting
Here are the Entries
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
Thank you to everyone who sent in photos!
We will announce the winners on Sunday at our General Membership meeting.
Additional Information For Those Attending the General Membership Meeting
Click here to download this information
Tip:
A common issue for attendees is that their computer speakers are muted or the volume is set low. Check for that. If speakers still don't work on your computer, you can use your phone for the audio and still watch the meeting.

Other Options:
If the link provided doesn't work on your computer/Smartphone, open your internet browser.
Type: join.zoom.us in the address bar.
Enter meeting ID: 3191994249 or personal link name - doana.anderson
Click: Join
You should get a message saying
"download and run Zoom"
Do this and allow the application (program) to install. It should then take you to the meeting waiting room.

Joining the meeting without downloading the application
(instructions are from Zoom.com)
  1. When the dialog box comes up, click on "download and run Zoom". Your computer w>l attempt to download the .exe file. Close the window that is downloading and do not run.
  2. If you go back to the original screen, a new message appears: "If you cannot download or run the application, join from your browser". Click on the link to join from your browser.

When system dialog prompts, click Open Zoom Meetings.

Zoom Features
Available via computer

Waiting Room:
For extra security, participants might go into a waiting room when they first join the meeting. The host will allow you to enter the meeting.

Audio:
If you have a lot of background noise, please keep yourself muted unless you are speaking. If background noise becomes distracting, the host can mute the participant. At the start of the meeting, everyones microphone will be muted.
  • Computer Audio: A window will be open that allows you to select Computer Audio and test your microphone and speakers. Make sure that your computer is not muted or the volume set too low. To unmute click on the mic icon at the bottom of the screen.
  • Phone Audio while using your computer to watch meeting: You can participate in the meeting on the computer and use your phone for audio at the same time. Dial 1-253-215-8782, ID: 319 199 4249# If you have already joined the meeting via computer, you will have the option to enter your 6-digit participant ID to be associated with your computer.

Video:
You may turn on your camera if you like by clicking on the camera icon on the bottom left of the screen.

Views:
There are two types of views in Zoom, "Speaker" and "Gallery". Speaker view shows the active speaker, gallery view tiles all of the meeting participants. The view can be selected at the top right hand of the computer screen.

Chat:
Click on the Chat icon to enter a message during the meeting. It can be to everyone or to an individual participant.

Participant List:
Opens a screen that includes a "Raise Hand" icon that you may use to raise a virtual hand.

Share Screen:
The host can give permission to anyone who wishes to share a screen from their computer with the group. The participant clicks on the green Share Screen icon at the bottom of the page. A window will pop up with the screen options to choose from. To end sharing, click on the red message at the top of the page.
Doana, Thank you for being our host!