2023/24 MESA Board and Committee Positions Available

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Mansfield Elementary School Association Newsletter

MESA Board and Committee Members needed for 23/24 School Year

Please join us at our next General Meeting on

Monday, May 1 at 7pm in the Robinson Cafeteria.

We are planning for the 2023-24 MESA Board. Anyone with a student in Kindergarten to fifth grade at Robinson and Jordan/Jackson is welcome to attend, learn about the open positions, and express interest in filling a position. Voting will happen at our annual volunteer breakfast in June.

Below are the open positions and brief descriptions.

Questions? Email [email protected] for more information.

Board Positions

President: The role of President is open for the 2023-24 school year. Under MESA's governing by-laws, this position must be filled by a current board member. The president works closely with the VPs for Robinson and Jordan/Jackson and oversees MESA's many events and fundraisers.

VP for Robinson: The Robinson VP role is a great opportunity to get more engaged directly with the Robinson school. In this role, you will meet with the principal and assistant principals frequently (at least monthly) to provide updates on what MESA is doing and gather insight from the administration on upcoming events, ideas or future possibilities for MESA to help support. As a board member, you are responsible for sharing updates with the other board members on Robinson specific topics as well as providing updates back to the Robinson administration based on broader board meetings. You will have the opportunity to get exposure to all MESA events and help participate/support in things such as book fairs, Hornet Harvest, Spring Fling and other volunteer activities. This is a role that allows for a lot of flexibility within your schedule.

Co-VP of Ways and Means: MESA is looking to add a co-VP of Ways and Means to help with its fundraising efforts throughout the year. Working with the current Ways and Means VP, the co-VP will focus on securing business sponsorships and donations, and sustaining MESA's base of corporate sponsors. The co-VP will attend monthly board meetings and join the board in the fun and essential activities that MESA undertakes for the school community.

Accounts Payable Treasurer: Love numbers? If so, this may be the position for you. The Accounts Payable Treasurer is responsible for MESA's spending and expenses.

Duties include:

work with the board to establish our yearly budget
attend our monthly board and general meetings
run monthly Treasury Reports and provide budget updates to event chairs
make purchases and/ or process reimbursements for expenses for MESA events
pay the administrative expenses for MESA
issue teacher and principal grant checks
track our expenses and purchases on our budget software
keep accurate records of our purchases and expenses

Committee Positions

Jordan/Jackson Yearbook Chairs (2 Positions Available): Duties involve coordinating volunteer committee members and photographers; collecting, uploading and organizing photos from teachers and volunteers; taking candid photos periodically through the year; choosing a yearbook theme and designing layouts; working with J/J staff to create classroom pages; running the 5th grade photobooth day in late March; working with the publisher for online ordering and yearbook submission in April; in coordination with Robinson yearbook, collecting and entering yearbook orders; sorting and delivering yearbooks.

Yearbook runs from September to June, though the bulk of work takes place from the beginning of February to April Vacation. A lot of communication and design work can be done outside of school hours. Some daytime availability is helpful to take photos, collect orders, and distribute yearbooks at the school. It's possible to divide up responsibilities between co-chairs based on availability. The yearbook is very popular with students and families, and MESA gifts every 5th grader a book as a 'graduation present.' In addition to the satisfaction of seeing your creation in print, yearbook volunteers get a great glimpse into life at the J/J, and interact with all teachers and office staff!

Book Fair Committee Opportunities: If you have already volunteered for the book fairs, and have learned the routine during a classroom visit and/or have operated the registers, this opportunity is perfect for you. MESA is lucky to have dedicated book fair chairpersons at each school, but as they phase out and train new chairpersons, we would like to help them by padding their committees. What they need are volunteers who can work a couple of shifts throughout the fair - that’s it! Even if you have no experience yet, book fair is a quick study! Please note: the fall book fair, in December, will now only be open during parent-teacher

conferences. The spring book fair will continue to be open the entire week of parent-teacher conferences in March (J/J) and April (Robinson) and students will shop with their class. Volunteering at the book fairs is a very rewarding experience!

Community Drives Committee Opportunities: Every school year MESA runs a food drive in the fall for Mansfield’s Food Pantry, Our Daily Bread, and a clothing and holiday gift drive in November, in conjunction with Mansfield’s West Side Benevolent Circle (proceeds go to families in need chosen by WSBC). Joining this committee is an excellent way to test the MESA waters! Preparation for both drives can be done on your own time, and involves things like collecting materials needed for food and clothing donations, and setting up a Sign Up Genius form for volunteer and donation opportunities. The food drive involves availability for two mornings in September when the donations are collected from the classrooms and transported to Our Daily Bread and the clothing drive involves collecting items from the bins at each school a couple of times on your own schedule (some time between 9-4 on school days). This committee can be successful with 2-3 volunteers, and if you are interested, this upcoming school year is the time to join, as our veteran committee members are sticking around for one more year to help teach someone new the ropes!

Volunteer Appreciation Breakfast

Please join us Thursday, June 15 at 9:30 am in the J/J Multi-Purpose Room for our annual volunteer appreciation breakfast. We will be thanking our wonderful volunteers, installing the 2023/24 board and celebrating the end of another successful school year.

This is a great chance to see what MESA is all about, welcome the new board and say goodbye to our departing board members. Even if this is your first MESA meeting or your kids are just entering kindergarten next year, we would love to have you join us! Children are always welcome!