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Dear Faculty, Medical Students, and Medical Education Staff,
As we move toward the start of a new calendar year, we want to thank you for all that you collectively do to make UCSF a positive, welcoming, and safe environment for all. We would like to remind you where you can find the Medical Student Policies and Guidelines that the School of Medicine uses to oversee its operations. These policies help guide our education mission to graduate learners who will improve the health of our patients and communities.
New and Revised Policies
Over the past academic and calendar year, the following policies impacting medical student education were passed or revised at the Committee on Curriculum and Educational Policy (CCEP) or the UCSF Campus level:
The Physicianship policy was revised to provide clearer language aligned with School of Medicine competencies and milestones for expectations of students. The revised policy emphasizes feedback discussions with students using coaching approaches and also clarifies the physicianship form appeal process. The consequences for professionalism lapses are now based on their severity, impact, or persistence and not on the number of Physicianship Evaluation Forms that students receive. Our Satisfactory Academic Progress Policy was also revised to reflect this change.
This UCSF Campus policy outlines restrictions on the conduct of expressive activities on UCSF property in compliance with the California State Senate Bill 108, SEC.219, 34.
This policy outlines grade clarification and appeal processes and procedures if a student feels their Clinical Performance Exam (CPX) was not graded properly.
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The revised Residents as Teachers Policy outlines the numerous ways UCSF prepares residents to teach our students, including an intensive orientation for new residents.
Providing our Students a Welcoming, Positive, and Healthy Environment
As educators, UCSF faculty abide by the values of professional conduct as described in the UCSF Anti-Discrimination Policy and UCSF’s Campus Code of Conduct.
As an institution, we are committed to preventing and quickly addressing Medical Student Mistreatment or violations of the Pre-clerkship Student Workload Policy or Clinical Work Hours Policy. These policies protect students’ well-being against discrimination and provide a balanced workload in the pre-clerkship and clinical environments.
The Equity in Learning and Assessment Policy mitigates the risk of discriminatory and racialized assessment practices by promoting the use of the Equity in Assessment Checklist for assessing learners.
Affiliations with Healthcare Organizations that Have Adopted Policy-Based Restrictions. UC and UCSF expect that UC employees and trainees will deliver evidence-based health care services and, in those locations where a required service cannot be delivered, appropriate referrals or transfers must be made. If at any time a UC employee or trainee is asked to do otherwise, or a patient has a complaint, the University should be immediately informed as described in this December 15, 2023 announcement.
Reporting Student Well-Being Concerns
Students can utilize the Supporting a Fair and Equitable Environment (SAFE) reporting form to report both student mistreatment and work hours violations. The SAFE form ensures that students have the option to report confidentially and without fear of retaliation.
Students in Distress: Nothing is more important than protecting our students’ well-being.
If you suspect a student is in distress, please call the School of Medicine hotline at (415) 476-1216, option 1. If you are concerned about a student’s immediate welfare, please call (415) 476-HEAL.
Below is a list of campus resources to assist students in need:
Medical Education Graduation Competencies and Milestones
Upon graduation, we expect UCSF medical students to demonstrate competence in key milestones, as outlined in our Program Objectives. Professionalism is a graduation competency for UCSF medical students and students are expected to demonstrate our PRIDE Values and professional behavior both within and outside the boundaries of a course or clerkship.
Ensuring Delivery of a High-Quality Curriculum with Equitable and Adequate Supervision and Assessment
All students should be appropriately supervised when participating in required or elective clinical activities.
Faculty cannot supervise/evaluate someone for whom they have provided clinical care, serve as a medical school coach, or have another family or personal/social relationship. Please notify the course/clerkship director, Associate Dean for Students, Associate Dean for Curriculum, or Associate Dean for Assessment if you are assigned to a student with a conflict. This is outlined in the Duality of Interest Policy.
Faculty should submit evaluations of their students on the final day they work with the students or as soon thereafter as practical so that all students can improve from this feedback and so that clerkship directors can assign grades within 30 days of clerkship completion, in accordance with the Foundations 1 Assessment and Grading Policy and the Foundations 2 Assessment and Grading Policy.
UCSF uses pass/fail grading in core clerkships to promote student learning, equity, fairness, and well-being.
Ensuring Transparent, Confidential Operations that Protect Students’ Rights
UCSF has a single standard for advancement. All students can appeal any adverse decision related to advancement, graduation, or dismissal as outlined in the Satisfactory Academic Progress Policy. The School of Medicine also provides the opportunity to Appeal Summary Evaluations or Course/Clerkship Grades, and facilitates the fair and timely determination and resolution of student academic dismissals via the Student Grievance Policy.
The Technical Standards: Withdrawal, Dismissal, Leave of Absence, and Readmission Policy delineates the technical standards required for medical school accreditation by the Liaison Committee on Medical Education (LCME).
Our Curriculum Governance
All education policies are reviewed and approved by the Committee on Curriculum and Educational Policy (CCEP) and its subcommittees. CCEP is chaired by Glenn Rosenbluth, MD, Professor of Pediatrics.
If you have any questions about the policies that guide our medical education, please email bridges@ucsf.edu.
We wish you health in the coming new year!
Sincerely,
Medical Education Deans
UCSF School of Medicine
Michelle A. Albert, MD, MPH
Associate Dean for Admissions
Peter V. Chin-Hong, MD
Associate Dean for Regional Campuses
Christina Cicoletti, MNA
Associate Dean for Medical Education
John A. Davis, PhD, MD
Associate Dean for Curriculum
Interim Associate Dean for Assessment
Karen E. Hauer, MD, PhD
Vice Dean for Education
Molina Family Presidential Chair in Medical Education
Erick K. Hung, MD
Associate Dean for Students
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