Just click and it’s automatic. No forms to fill out.
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Schedule Page Live Filters
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Don’t scramble — just enter a keyword.
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As you know, when processing a deal in EVTR, the ownership section in Vitu asks for the previous Title Info. Some out-of-state titles have confusing title numbers or issue dates. So, here’s a cheat sheet for the titling states that can be a little out of the norm.
Kentucky Titles
The 12-digit title number is shown in the Title No. field in the upper left of the Kentucky title. The issue date is located within the first five digits of the title number. The first two digits identify the year, while the next three digits are the Julian date. For example, a Kentucky title number of 192318889999 indicates the title was issued in 2019 and on the 231st day of the year, which is August 19th.
California Titles
When entering a California title number, use the 4-digit year, 2-digit month, and 2-digit day shown in the Issue Date field (YYYYMMDD format). For example, if the issue date is 10/01/2023, the title number is 20231001.
Hawaii Titles
A Hawaii title number is up to 8 digits: the License Number, which is generally six digits, printed in the upper right corner plus the last two digits of the year the title was issued.
Mississippi Titles
The 9-digit title number is shown in the Title Number box at the top right of the title. When entering the Mississippi title number in the EVTR system, do not include the hyphen or the numbers after the hyphen.
New Jersey Titles
There is a 13-digit number at the bottom right corner of the title. However, the title number is always reported to NMVTIS as a 17-digit number. For example: let’s say the number bottom of a New Jersey title shows “NN20191051234.” The title number has 3 parts: First, a 2-letter agency identification (NN), followed by the Julian date (2019105) and a sequence number (1234). Be sure to add 4 zeros at the beginning of the sequence number. The title number should be “NN201910500001234”. There may be two alpha characters followed by a space in front of the title number. If this appears on a New Jersey title, the first two alpha characters and the space are not included as part of the title number. The title number is always the 13-digit number, and be sure to include the zeros as described above.
New York Titles
New York does not issue title numbers to NMVTIS because of state privacy laws. Their title numbers in NMVTIS are the date in this order: YYYYMMDD. For example, if the issue date is 06/12/2019, the title number would be 20190612.
To see title number information for every state, take a look at our handy NMVTIS Title Reference Chart:
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We’ve updated how you can filter transactions on the Schedule page! Easily type in a keyword related to your transaction to find out what date it is scheduled for. For example, you can now just type in a portion of a VIN (like the last six digits) or buyer’s name (even part of the name) to cruise through your upcoming transactions much faster.
Try it out. You’ll find that filtering makes your deals that much easier to find — let alone, when they are due.
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Survey: Billing tab search for Invoices by Transaction ID.
In our April Quick Tips Newsletter, we mentioned that you can now search for Invoices on the Billing tab by entering a Transaction ID. If you have tried this out, we’d love your quick feedback. Just click the rating below, 5 being best.
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To avoid delays during Pre-Audit, please ensure all documents required on the Checklist are scanned. Here are a few tips for scanning documents:
- Always scan all documents into one PDF
- Make sure your scanner is cleaned and not producing bad scans
- Ensure you scan the back of the titles, MCOs or any other documents with information on the back
Thank you for scanning your documents correctly!
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The state of Massachusetts has just updated the requirement for the Bill of Sale. Effective immediately, the state requires that the Seller's Bill of Sale needs to be on the letterhead of the seller.
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It doesn't happen often, but occasionally we require additional documents to be sent to one of our Interstate offices. Please be sure to put "ATTN: INTERSTATE" to make sure the package reaches the correct department as quickly as possible.
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We've noticed some deals that are in Error status require additional time for corrections or additions, and this means the following items could expire and may need to be resubmitted:
- Driver License expiration dates
- Insurance expiration dates
- VIN Inspection expiration dates
In cases such as these, you’ll need to obtain new, unexpired copies of any of the items mentioned above and resubmit them to Vitu — either scans of updates during Pre-Audit or the documents for final submission.
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Please remember that anytime you need assistance with Interstate transactions, just use our Live Chat service to reach our Interstate Support team for unparalleled service.
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When a buyer's name has been struck out and a new buyer added on a title, whether a name was added in error or the sale canceled, Montana title regulation requires these two items:
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- Statement of Fact/Correction explaining the strike-out
- This statement must be on a dealership letterhead document, clearly state they have no interest in the vehicle, and be signed.
- If it's an individual, they can complete and sign a statement of fact but they need to clearly say they do not have an interest in the vehicle.
- Conforming odometer disclosure between the correct purchaser and seller
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Vitu and NTX accept tribal and U.S. Government titles. For the most part, there will not be a NMVTIS record returned so we will take the provided title at face value as the current one and not need to request further documents (such as an MVR).
However, if an NMVTIS is returned for a U.S. state after the issue date of the provided title, we will need a newer title than the title provided.
Selecting the titling state
While processing these transactions, when you are asked to select the titling state, enter the state that the vehicle currently resides in for Tribal and enter “District of Columbia” for U.S. Government titles, as shown below.
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You no longer need to click the words, “Let us know if you have any questions.” The Communication tab now defaults to opening a thread for you.
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Vitu’s status badges have been updated, and we’ve provided a summary below of the changes you need to be aware of.
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Pending
As a reminder, once a transaction has been submitted to audit — the status will show as Pending. An auditor has up to two business days to review this transaction.
- If there are NO errors, it will move to Completed
- If there are errors, it will move to Issue Found
Completed
When a transaction is in a Completed status — the title prints and ships out on the next business day. The point of contact receives an email with the tracking information and a list of VINs being shipped.
Issue Found
If the transaction is in an Issue Found status — once the corrections have been made, the auditor — again — has two business days to review the transaction.
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We are continuing to increase our MVR access and to provide you with the most convenient means possible to process your NTX transactions. Below is a breakdown of what you can process within your transaction and also the states that will require a few extra steps.
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Send your entry to cofunfacts@vitu.com, along with your name and contact information. We will randomly select one winner from the current entries. The winner will receive a $25 Amazon gift card.
Submit your response no later than July 5, 2024. The winner will be notified by July 10, 2024. Please limit responses to one email per person. Allow up to one week for delivery of the prize to your email address.
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April’s Emoji Stress Buster Answers
We’ve had a lot of questions about the answers to April’s Stress Buster. We’ll attach the intended answers here, but due to the interpretive nature of this puzzle we accepted answers not on our answer sheet — so long as they were creative. It’s all for fun (and prizes).
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Curious about our past Quick Tips?
Use the link below to view the last six month's Quick Tips on the web.
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7830 W. Alameda Ave, Ste 103-160
Lakewood CO 80226
Call toll free: 720-600-4252
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For 2024, Vitu’s Marketing Team harnessed AI to create a collection of visually captivating, if not 100% accurate, images from across the nation here.
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