2025 UBCM Convention Bulletin #1

Bulletin #1

You are receiving this email because you’ve registered for the 2025 UBCM Convention. The Convention Bulletin will share pertinent details and updates regarding the Convention in the coming months.

Convention Program

The 2025 UBCM Convention Program is continually evolving and available to view on ubcm.ca.

We’re excited to have you join us at Convention 2025 in September. The week kicks off on Monday with a series of study sessions. The focus for these sessions are geared towards health care, affordable housing, and community connection.

Delegates can also expect a diverse range of programming for the clinics and workshops, taking place Tuesday, Wednesday, and Thursday.

To modify your existing registration, login with the email address and the registration number shown on your original 2025 registration receipt. If you have any questions regarding amending your registration, please email convention@ubcm.ca.

Shining A Spotlight On Sponsors

UBCM would like to recognize and thank the 2025 sponsors for their continued support. Sponsorships help reduce the cost to deliver the convention, thereby reducing the registration costs and lowering barriers for local governments to attend.

When planning your in-person schedule and on-line screen time through the Convention Event App, please set aside dedicated time to visit our Exhibitors Showcase in the Upper Pavillion at the Victoria Conference Centre, as well as to click through to the virtual Sponsor Profiles features in the Event App.

To learn more about sponsorship and sponsoring organizations at the UBCM Convention, please visit our FAQ page here.

Requesting Provincial Government Staff Meetings

The Provincial Appointment Book provides UBCM members information on how to request meetings with the Premier, Cabinet Ministers, and Provincial Government staff from Ministries, Agencies, Commissions, and Corporations (MACC) during the 2025 UBCM Convention.

The deadline for MACC staff meeting requests is August 20, 2025.

Provincial Appointment Desk staff will also be available onsite in Victoria to schedule staff-level meetings. The Provincial Appointment Desk will be located in the Lower Lobby Level of the Fairmont Empress Hotel from Monday to Thursday (September 22 – 25).

Note: The Premier and Cabinet Minister meeting request site closed on July 2^nd.

Convention Child Care Program

During daytime convention programming from September 22-26, child minding services will once again be available to elected officials of the UBCM membership.

Parents must pre-register each child through UBCM to secure space for this special childcare program. Managed by a fully licensed and registered child care provider, services will be hosted at the Parkside Hotel, close to the Victoria Conference Centre. Parents will be charged a nominal fee of $30 per day, plus GST, for each participating child. As it requires UBCM to secure and plan for the appropriate number of nannies along with suitable play and rest spaces well in advance of convention, drop-in child minding services will not be available. To register, please visit the Child Care Program page on ubcm.ca for more details. Parents must complete the Childminding Registration Package and return by email to Jackie-Deane Cowell at jdcowell@ubcm.ca by Friday, August 15, 2025 to guarantee space for each child.

Convention Airfare Discounts

UBCM has contacted travel partners to arrange discounts (where available) and information regarding popular travel options. Harbour Air, Helijet, and Westjet, are all offering special codes for various discounts. All travel arrangements are the individual delegates' responsibility. Please visit the Convention Airfare Discounts page on ubcm.ca for specific details.

Long Service Awards

Nominations are accepted every year between June and August for the Long Service Awards (20 and 25 years) and Special Long Service Awards (35+ years). The list of past recipients for these prestigious awards are listed on ubcm.ca. To celebrate and ensure recognition of your local government colleagues at the 2025 UBCM Convention, the submission deadline is Friday, August 22nd. Please complete the nomination form and email any questions Jackie-Deane Cowell at jdcowell@ubcm.ca

Registration Refund Deadlines

We understand that as business priorities shift, sometimes so does your availability to attend the Convention. Registration is 100% refundable, if cancelled (in writing) by August 8th. A 50% refund will be issued, if cancelled between August 9th - 29th. No refunds will be processed after close of business, Friday, August 29th. For registration assistance, or to provide cancellation notification, please email convention@ubcm.ca.

Code of Conduct

We are looking forward to hosting you at this year's UBCM Convention in Victoria and are committed to providing a safe, enjoyable, and inclusive space for all our Delegates. UBCM will not tolerate any communication or behaviour that demeans, threatens, or harasses anyone at its events. We’d like to remind registered Delegates that each of you agreed to comply with the UBCM Convention Code of Conduct as a condition of completing your registration. Let's make sure this year's UBCM Convention is a safe and encouraging collaboration space.

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The UBCM Convention Bulletin is distributed to all registered delegates as well as to designated local government staff who are coordinating registration for elected officials. If you do not wish to receive these updates, you can opt-out and unsubscribe by using the link below. Copyright © 2022 Union of British Columbia Municipalities.