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Special HR Update
4 Tips To Help Create Your 2021
Disaster/Cyberattack Recovery Manual
(For Owners, CFOs, IT Pros, And HR Staff Members)

  • Word Count: 512
  • Time To Read: 2.1 Minutes @ 250 Words Per Minute
Now that 2020 is coming to a close, it is more important than ever before for owners, CFOs, IT members, and HR professionals to develop a disaster/cyberattack manual. And as all experts agree, it’s in your best interest to have a plan in place BEFORE something happens.

4 Tips To Help Create Your 2021 Disaster And Cyberattack Recovery Manual.

  1. Plan for multiple scenarios (fire, natural disasters, and cyberattacks).
  2. How your business will back-up its valuable records/files.
  3. How to inventory all assets, passwords, and employee files.
  4. How your business will handle (and function) a disaster in the first 24, 48, and 72-hours.

Important: Assign An Emergency Planning Team/Leader.

To ensure that your detailed disaster plan gets done (and updated), assign a point person to consolidate your manual. We also recommend having a PR person in place should a news channel(s) want to interview someone from your staff.

3 Sections To Most Disaster Planning Manuals.

Your disaster manual needs to incorporate many critical items. Additionally, we recommend having two manuals; one on-site and one off-site. But most importantly is this: You have immediate access to crucial information post a disaster.

Section 1: Business Insurance Policy(s) Limits/Liability - Meet with your insurance agent to review what you have as it’s a great time to catalog your inventory, technology, phone numbers, and policy numbers. Don’t forget to add a copy to your manual. Also, ask your agent this, “What aren’t we covered for when a fire, cyberattack, employee violence, or natural disaster occurs?”

Section 2: Pictures/Records Of Your Assets - Since a picture is worth a thousand words, we recommend taking a picture of your inventory, technology, building upgrades, etc. We recommend having two (2) jump-drives (loaded with photos/scanned documents). 

Section 3: Cyberattacks Need To Be Addressed ASAP - According to the U.S. National Cyber Security Alliance, it is estimated 60% of all SMBs fail within six months of a cyberattack. Key areas for this section:

  • Who is responsible for keeping your anti-virus software up-to-date. 
  • Who is responsible for educating your employees. 
  • Who is responsible for developing and implementing a formal security policy. 
  • Practice your incident response plan.

Other Sections To Consider:
#1. Banking Information:

  • Bank account (name, account number(s), and phone number).
  • Payroll service name and phone number.

#2. Employee Information:

  • Name and address.
  • Cell phone numbers (for texting).
  • Emergency contact person with cell phone number.

#3. Technology:

  • Executive summary (for restoring files).
  • Admin usernames and passwords.
  • Assign a person to update your corporate website (post a disaster).
  • Backup files/location.
  • Software vendors.
  • Website hosting username and passwords.
#4. Professional Contacts:

  • Accountant
  • Attorney
  • Insurance Agent(s)

#5. Vendors:

  • Company Name
  • Contact Person
  • Phone Number

#6. Usernames And Passwords:

  • Admin Username And Passwords
  • Employee Usernames And Passwords
Train Your Staff After Your Plan Is Finalized.

We highly recommend training your staff on an annual or semi-annual basis. From who is responsible for specific tasks to how the company will keep its staff informed.

Executive Summary: Should a disaster strike, it’s essential to have a go-to manual; therefore, take action and create a manual today.
Other News Trending
6 Types of Payroll Fraud
(For Owners And Managers)

Make no mistake about it; payroll fraud is a very real issue. In fact, a front office employee for the San Francisco Giants was arrested for embezzling more than $1.5MM from the players’ account. 

6 Types Of Payroll Fraud You Need To Be Aware Of:

  • Payroll Fraud #1: Paying For Unauthorized Work Hours And Overtime
  • Payroll Fraud #2: Paying A Ghost Employee Or Contractor
  • Payroll Fraud #3: Buddy punching For A Co-Worker
  • Payroll Fraud #4: Stealing A Co-Workers Paycheck
  • Payroll Fraud #5: Changing Rate Of Pay
  • Payroll Fraud #6: Payroll Advances Are Not Paid Back

Summary: Payroll fraud comprises 8.5% of occupational fraud worldwide and costs businesses an average of $72,000 per payroll fraud case, according to a recent study by the Association of Certified Fraud Examiners.
Update For Your 2021 Employee Handbook

If your business hasn’t updated its employee handbook, it is more than long overdue. And with the massive legislative changes in the past twelve months, your employee handbook is most likely out of compliance.

8 Sections To Consider Updating For 2021.

  1. Sexual Harassment And Racial Discrimination Policy(s)
  2. Independent Contractor Vs. Employee Designations
  3. Arbitration And At-Will Acknowledgement
  4. Inclusive Policies And Language
  5. Family, Medical, And Parental Leave
  6. Medical And Recreational Marijuana Policy(s)
  7. Remote Work Policy(s)
  8. Social Media Policy(s)

Important Side Notes: Before you publish your employee handbook, make sure you seek the advice of an HR and/or legal professional who knows the governing laws in your state. If not, you will only open your business to potential legal problems.  
We Are Signing Up
New Payroll Clients For A January 1, 2021 Start Date!
If you are already a client of ours, we greatly appreciate your business. If not, and you are looking to switch to a new payroll service for January 1, 2021, we can offer you:

  • Value Priced Payroll And Timekeeping Packages
  • Great Hometown Customer Service
  • Pay Employees And 1099 Contractors
  • Expert Payroll and Payroll-Related Tax Knowledge
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Any information in this publication is solely meant to provide general information for the reader and is not intended to constitute HR, financial, insurance, or legal advice. Please seek legal assistance, or guidance from your state and/or federal resources, to make certain that your legal interpretation and/or decisions are legally correct for your location.
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