60-Day Compliance Check 🚂

During tax season it can be easy to forget about current bookkeeping matters... but the compliance train doesn't stop!

Together we can keep accounting costs low while keeping your small business tax and audit ready. How?! Supporting documentation!

March is the first of our annual supporting documentation audits. Please ensure all receipts, statements, and W9s have been submitted for the first 60-days of 2026.

WEEKLY RECEIPTS

Expense Receipts, Deposits Details, and W9s can be emailed to info@bellsolutions.biz every day or once a week.

BOOKEEPING RULES

At the beginning of each year recurring transactions can be verified as 'Bookkeeping Rules', so that you do not need to send weekly documentation.

Please check your email this week for your current list of 'Bookkeeping Rules' to be verified for 2026.

MONTHLY STATEMENTS

Statements can be provided by supplying Bell Solutions with a login or through your month-end Karbon portal every 30-days.

60-Day Compliance Check

Supporting documentation audits are initiated throughout the tax year to ensure compliance with IRS, state and local requirements. Please ensure all supporting documentation has been supplied for the fist 60-days of 2026.

UNCATEGORIZED

Transactions that are not included in your Bookkeeping Rules, and that do not have supporting documentation, will be coded to Uncategorized.

Uncategorized Accounts are non-compliance holding accounts designed to maintain financial integrity during the period of non-compliance.

REMINDERS & TIPS FOR SUCCESS

IRS Acceptable Receipts | IRS Disallowed Receipts

RECEIPT CAPTURE

Receipt Capture is available for current expense receipts only.

Receipt Capture does not support expenses that are for previous months.

Receipt Capture does not support statements, deposits, letters, or documentation that is not an expense receipt.

MONTHLY STATEMENTS

Include: Checking & Saving Accounts, Credit Cards, Loans, SBA / EIDL, Online Payment Platforms (ie: Paypal, Venmo, Stripe, Square) and Employee Benefit Accounts (ie: Retirement, Health).

QUICKBOOKS CONNECTION

Bank & credit card accounts without a connection to QuickBooks must also have an excel or .csv file of monthly transactions supplied. Transactions can be entered manually at an hourly rate in lieu of providing a file for import.

NO DOCUMENTATION - NO GUARANTEE

Complete financials supported by documentation are required to remain eligible for CFO Services, including financial and tax planning, income tax services, 1099 services, assistance with audits, CFO meetings, and more.

2.2 Supporting Documentation