New Mandatory Login Requirements

Effective August 2nd

The global cybersecurity threat landscape is rapidly evolving, which is why we continuously research best security practices and partner with industry-leading cybersecurity firms to better understand how to keep your organization’s data safe.

Effective August 2nd, 2023, Kronos (UKG) will be enhancing the login requirements and requiring mandatory multifactor authentication (MFA) for all user accounts. SWBC PEO timekeeping users currently use MFA. This enhancement will change the MFA retrieval methods available based on your user security level.

SWBC PEO will be rolling out these changes in advance. A pop-up communicator will display in UKG with your transition date. The changes are mandatory for all UKG customers.

1. Increased Password Complexity

Passwords are required to be a minimum of 15 characters based on the following:

• 15-64 characters long
• At least 1 upper case letter
• At least 1 lower case letter
• At least 1 numeric character
• At least 1 special character
• Not the last 24 previously used passwords
• Password cannot contain username
• No more than 4 repeating characters

Example:

PurpleFlower$123

ThisI$Crazy4us2

ExtremelyUnfortunate4Us2;)

2. Changes to Multi-factor Authentication (MFA) Options

Strong passwords combined with the use of MFA are some of the most effective tools for enhancing your login security and keeping employee data secure. SWBC PEO timekeeping users currently use MFA. This enhancement will change the MFA retrieval methods available based on your user security level.

It’s likely you’re already relying on MFA while logging in to other applications you routinely use, such as your online banking apps, social media, online shopping, and more. MFA is a security protocol that requires more than one method of authentication to verify a user’s identity. For example, MFA requires something you know (like your login credentials) plus something you have (like a unique token or one-time identification code) prior to granting access. The goal of MFA is to create additional layers of validation to prevent unauthorized users from accessing important information. Think of MFA as an extra lock on your door. You have security with the first lock (password), but the second lock (MFA) provides that extra level of security.

3. New Employees & Password Resets for All Employees

New employees will no longer use the last 4 digits of their SSN when logging in for the first time or when resetting their password. Each new employee will receive a unique 15 character password in their welcome email. This will also apply for password resets. Each password reset will generate a unique 15 character password that will be sent to the employee’s primary email address in Kronos (UKG).

These new login requirements will take effect on August 2nd, 2023. Please review our FAQs for more information about MFA, specifics regarding the new password requirements, and answers to some of the most common questions.

Questions?

Please the SWBC PEO HRIS Department at AssetHRIS@swbc.com.

SWBC PEO | 877.704.0454 | swbcpeo.com