Newsletter Highlights:
  • Save the Date- AACD Winter Meeting
  • Willcox - San Simon NRCD's Riggs Field Day
  • Hereford NRCD Soils Workshop
  • Southwestern Grasslands Research & Management Workshop
  • Effective Tips for Conducting your Next Meeting
  • Beginning Farmer and Rancher Program
  • Ag. Funding Program Yuma, AZ Oct. 17th
Arizona Association of Conservation Districts
September 2019 Newsletter
Save the Date!
Arizona Association of Conservation District
Winter Legislative Meeting
January 28th & 29th
Willcox - San Simon NRCD's
Riggs Field Day
The Willcox-San Simon NRCD hosted its Riggs Field Day on Wednesday, September 18th. Four schools and 39 students participated in this annual event. FFA students representing Valley Union, Ft. Thomas, Willcox, and Bowie competed in Range, Wildlife and Soils competitions, contin- uing a tradition that started in November of 1971. The site of the 2019 was the C Bar Ranch and El Dorado Community Center. Below are the attendees at the 2019 Riggs Field Day.
Hereford NRCD Soils Workshop
Southwestern Grasslands Research & Management Workshop
Save the Date!
Southwestern Grasslands Research & Management Workshop
Thursday, November 7th, 2019 (all day)
University of Arizona (Tucson)
To receive workshop details and help prioritize grassland restoration workshop topics

Please participate in this important workshop to : 1) advance the success of grassland restoration, and 2) identify opportunities for collaboration to help scale-up grassland restoration in the Southwest. This workshop will result in increased communication among, and between, researchers and practitioners and provide a forum to identify high-priority research needs and methods for increasing the scope and scale of grassland restoration. Please forward this invitation to your colleagues .

Workshop Organizers
This workshop is organized by the Arizona Cross-Watershed Network (AZ XWN), with support from UA Cooperative Extension, US Fish and Wildlife Service, AZ Department of Forestry and Fire Management, AZ Game and Fish Department, and Pima County.

The workshop will include:
  • Expert presentations on the “state of the practice” of grassland restoration
  • Lightning talks by restoration practitioners, including non-profit organizations, private landowners, and state and federal wildlife and land managers
  • Lightning talks by researchers on low cost emerging technologies for restoration
  • Break-out discussions to identify opportunities to address pressing grassland restoration challenges
  • Large-group discussions on emerging opportunities for scaling up grassland restoration in the Southwest
Environmental & Natural Resources 2 Building at the University of Arizona in Tucson.

A minimal registration fee will cover lunch and refreshments. Space will be limited! Please RSVP here   and help the organizers prioritize workshop topics! Additional information and registration link will be sent to those who RSVP.

SER Southwest Conference
This workshop will be held the day before the annual conference of the Southwest Chapter of the Society for Ecological Restoration . Extend your stay in Tucson to attend the conference! Note that abstract submissions are due on August 30th, and registration is now open.
Do You Know How to Effectively Conduct Your Next Meeting/ Teleconference?
Whether you are conducting a meeting in person or over the phone via conference call, there are easy tools you can arm yourself with that will allow you to facilitate a productive and efficient meeting.

Meetings and especially conference calls can easily get chaotic, become unorganized and go sour very quickly, if not conducted properly. Use these tips and tricks to become a master meeting facilitator.

Meeting Agendas and Parliamentary Procedures
When setting meeting agendas, one easy way to organize talking points is by using parliamentary procedures. Parliamentary procedure is a time-tested method of conducting business and public meetings that allows everyone to be heard and decisions to be made without confusion. Parliamentary proceedings are not set in stone and can be adapted for the specific needs of any organization.
Parliamentary procedure usually follows a fixed agenda. Below is an example of a typical outline:
  1. Call to order
  2. Roll call of members present
  3. Reading of minutes from last meeting
  4. Officers report
  5. Committee reports
  6. Special orders- Important business previously designated for consideration at this meeting
  7. Unfinished business from previous meetings
  8. New business
  9. Announcements
  10. Adjournment
One of the main functions of a meeting is to make decisions. To begin the process of making a decision, any member can offer a proposal by making a motion. A motion is a formal proposal by a member in a meeting, in which the group takes a certain action toward. When it comes to motions, members can perform the following:
  1. Call to order: Bringing an idea or an issue up for the group to discuss.
  2. Second motions: Members can second motions to indicate to the group that they also favor the issue at hand. The underlying reason for requiring motions to be seconded is to make sure the group doesn’t waste time discussing something favored by only one person.
  3. Debate motions: The facilitator can then open the floor for discussion on the issue. Any member of the group is then allowed to speak on the issue. It is customary to allow each member a chance to speak at least once on the issue before another member speaks twice.
  4. Vote on motions: Once everyone has had a chance to speak on the issue, the facilitator can then ask if each member is either in favor or opposed to the issue. The majority of the votes cast decides the motions.

Conference Calls 101
We have all experienced conference calls that have been frustrating, disorganized and even unproductive. However, conference calls are an essential tool, especially when members are spread-out geographically or are unable to meet in-person. Below is a list of what to avoid and some helpful tips and tricks to remember during meetings that will allow for a more productive and successful discussion.

What to Avoid
  1. Letting discussions escalate to the point of disruption
  2. Lengthy discussion on a topic before making a motion
  3. Making public or invited guests wait an unreasonable amount of time to speak
  4. Allowing district officers to speak for too long or go off-topic
  5. Allowing one individual to take up large amounts of the meeting’s allotted time
Tips and Tricks
  1. Develop and share the meeting agenda with all members prior to the start of the call.
  2. Set a time limit at the start of the call so members are aware of the time limitations even before the call starts.
  3. Ask members to provide questions in advance
  4. Outline clear next steps to be taken once the call is finished
  5. Pause and give plenty of time for members to speak up and process information
  6. Mute callers that may be causing a disturbance, such as having loud background noise

Brought to you by:
Beginning Farmer and Rancher Program
October 17th - Agricultural Conservation Funding Programs
Yuma, AZ
AACD Members

Billy Thompson
(520) 384-4688

Lamar Smith
(830) 719-5978

Bill Dunn
(520) 384-4688

Daric Knight
(928) 521-9897
Arizona Association
of Conservation Districts
P.O. Box 50518
Phoenix, AZ 85076
Have a story you would like to share in our next newsletter?

Contact: Brooke Gladden (Phelps)
(520) 668-3348
"To support Conservation Districts in providing conservation leadership and education to address local conservation priorities in partnership with landowners, federal and state agencies, tribal & local governments and other partners"