EXHIBITOR NEWSLETTER | VOLUME 2

Thank you for exhibiting at the 2024 Annual Meat Conference! This newsletter includes important information to help you plan your booth, increase booth traffic and engagement, and get the most out of your participation.

Exhibitor Service Kit Now Available!

All the information you need to start planning is now available, and we've created some new tools to help make it easier! Find the information you need, in the format that works best for you.

• Find everything you need, all in one document, in the Quick Reference Guide
• Use the Exhibitor Resource Center to find the information you need by topic using the Plan My Booth, Promote My Booth and Quick Links buttons
• Stay on top of important deadlines and save/print the Exhibitor Checklist
• Go directly to the Exhibitor Service Kit to order booth services, find shipping information and more

Food Sampling

All exhibitors from meat or poultry processing companies are required to serve product samples during exhibit hours, and all other companies are welcome to do so as well. Review food sampling, shipping, storage and delivery procedures right away, which includes what you are permitted to do in your booth, ordering information, required forms and more. The required food sampling forms are coming soon and must be submitted to the Gaylord Opryland Hotel by February 14.

Manage Your Online Directory Listing and More

The Online Directory is THE place attendees go to see who is exhibiting and learn more about their products and services. Log in to the Exhibitor Dashboard to:

• Update your company profile for the website and mobile app
• Upload the required Certificate of Insurance
• Pay for Exhibit Space
• Find hotel information and make reservations

Primary contacts have access to the Exhibitor Dashboard and will set up a password the first time logging in. If you are having trouble logging in, contact Erin Harrison at [email protected]. If you need other team members to have access, you may add them once you are logged into the Dashboard. 

What's Next?

Stay on top of what’s coming up over the next month and check out the Exhibitor Checklist for a full list of deadlines. Don’t forget, you can find out more about all of these in the Quick Reference Guide! 

• Review Booth Display Guidelines and What’s Included With Your Booth 
• Update your Listing in the Online Directory right away 
• Review and pay any outstanding booth balances in the Exhibitor Dashboard 
• Register for your Complimentary Exhibitor Badges sent by email from FMI [email protected] 
• Make hotel reservations before discounted rooms are sold out 
• Begin reviewing Food Sampling Rules and Regulations and required forms - COMING SOON
• Purchase Additional Badges by the Early Bird Discount Deadline – January 10 
• Last day to cancel or downsize booth space without penalty - January 18
• Mark your calendar for the Exhibitor Webinar on January 29 at 2:00pm EDT, where you can ask questions and learn tools and tips to get the most out of exhibiting at AMC!

Scam Alert!

FMI/Meat Institute has received several reports of third-party hotel scammers targeting our exhibitors and attendees. These hotel booking scammers have no affiliation with FMI, Meat Institute, or the Annual Meat Conference. Any company requiring full prepayment should be viewed with extreme suspicion. If you are solicited by any group other than FMI/Meat Institute or the Gaylord Nashville in Nashville, TN, for AMC, please contact [email protected].

Sponsorships

Boost your brand’s visibility and reach this highly engaged audience through a sponsorship! Opportunities will be shared soon, so be on the lookout. If you have any questions, contact Eric Zito at [email protected].

Official Service Providers

Access ordering and contact information for all official service providers in the Quick Reference Guide.  

General Service Contractor – GES 

Labor, material handling, shipping, furniture, product storage, carpet and cleaning 

Internet – Boomer 

Technology/Audio-visual Equipment – EventNow 

Electric, Compressed Air, Water – Boomer 

Rigging/Banner Hanging – Encore 

Refrigerated/Frozen Cases – Lowe Refrigeration 

Catering/Food Prep – Gaylord Opryland 

Registration – FMI 

Hotel Reservations – Meat Institute 

Floral and Plant Rental – Teasley’s Convention Florist   

Liability Insurance – Rain Protection 

Gaylord FedEx Office – Small package shipments to hotel

Quick Links

Exhibitor Resource Center

Quick Reference Guide

Exhibitor Checklist

Exhibitor Dashboard

Exhibitor Service Kit

Exhibitor FAQs

Floor Plan

Questions?

The Meat Institute has partnered with Tradeshow Logic to support exhibitors. Don’t hesitate to reach out to us with any questions at [email protected].

Meat Institute | meatinstitute.org