EXHIBITOR NEWSLETTER | VOLUME 2

Thank you for exhibiting at the 2025 Annual Meat Conference! Use this newsletter to help stay on top of important information to plan for and promote your booth.

The Exhibitor Resource Center includes all the exhibitor tools and resources in one place so be sure to save the link and watch this short 1 minute video now to learn how to quickly find all the information and tools you need!  

Key Deadlines

• January 16, 2025 – Exhibitor Webinar – Register Now
• January 22, 2025 – Early Bird Rate for Over-Allotment Purchased Exhibitor Badges 
• January 24, 2025 – Exhibitor Cancellation Deadline 
• March 3, 2025 – World Center Marriott Hotel Reservations Cut-off 
• March 13, 2025 – Standard Rate for Over-Allotment Purchased Exhibitor Badges 

Exhibitor Service Kit Now Available!

All the information you need to start planning is now available in a variety of formats, so you can choose what works best for you!  

• Find everything you need, all in one document, in the Quick Reference Guide  
• Use the Exhibitor Resource Center to find the information you need by topic using the Plan My Booth, Promote My Booth and Quick Links buttons  
• Stay on top of important deadlines and save/print the Exhibitor Checklist  
• Go directly to the Exhibitor Service Kit to order booth services, find shipping information and more 

Liability Insurance – Updates for 2025

Liability insurance is required to be part of the Annual Meat Conference, and the Meat Institute is providing it, at no additional charge, for each exhibitor to save you time and money. A copy of the certificate of insurance will be emailed to each exhibitor by Rainprotection. Catering requires additional liability insurance coverage for food sampling and exhibitors are required to source and provide that insurance on their own. Exhibitors may purchase food sampling insurance through Rainprotection or another provider. 

Food Sampling Requirements

All meat or poultry processing companies exhibiting at AMC MUST serve samples of their product during exhibit hours. Seasoning, ingredient, and/or technology Exhibitors do not have to serve food, however, are welcome to. The World Center Marriott is the official and exclusive caterer for the event. Review food sampling, shipping, storage and delivery procedures right away, which includes what you are permitted to do in your booth, ordering information, required forms and more. The Fire Marshal will be onsite at the show and requires all companies cooking in their booth to follow regulations and submit the Cooking In-Booth Notification form. The required food sampling forms must be submitted to the World Center Marriott by February 14, 2025.  

Manage Your Online Directory Listing and More on the Exhibitor Dashboard

The Online Directory is THE place attendees go to see who is exhibiting and learn more about their products and services. Log in to the Exhibitor Dashboard to:

• Update your company profile for the website and mobile app 
• Pay for your Exhibit Space and download your invoice 
• Access the Exhibitor Service Kit 

Primary Contacts have access to the Exhibitor Dashboard and will create their own password. For any Exhibitor Dashboard access issues, please contact help@mapyourshow.com. If other team members need to have access, the primary contact may add them once logged in by clicking on “Users” from the menu on the left-hand side of the page. 

Housing

Attendance is very strong this year and some nights may be sold out at the World Center Marriott.  

World Center Marriott Room Block Reservations 

The AMC rate is $239 USD plus $35 USD resort fee per night. 

Please note you can book 2 rooms at a time online. 

We encourage booking at these additional local hotels. 

Please contact events@meatinstitute.org with any questions or concerns. 

SCAM ALERT!

FMI/Meat Institute has received several reports of third-party hotel scammers targeting our exhibitors and attendees. These hotel booking scammers have no affiliation with FMI, the Meat Institute, or the Annual Meat Conference. Any company requiring full prepayment should be viewed with extreme suspicion. If you are solicited by any group other than FMI/Meat Institute or the World Center Marriott in Orlando, FL, for AMC, please contact events@meatinstitute.org. 

AMC Exhibitor Webinar – January 16

Join us for an Exhibitor Webinar on January 16 at 2:00 pm EDT! We’ll be sharing tips and tools to make your planning easier and help you get the most out of your participation! Learn all the must-know information for food sampling and shipping, key deadlines and requirements, marketing opportunities and more, and get answers to your questions. Click here to register.

Marketing Tool Kit

We have compiled a variety of tools and resources to help you realize your goals at the Annual Meat Conference! Find event logos, personalized email signatures, social media templates, and more in the Marketing Tool Kit.   

Meeting Rooms

Meeting rooms are available to rent during AMC. As you consider your meeting room needs, please note that they may not be booked during the Welcome Reception on Monday, March 24, 5:30 pm – 7:30 pm, or during exhibit hall hours on Tuesday, March 25, 12:30 pm – 5:00 pm. Contact Angela Halverson at Angela.Halverson@marriott.com to reserve meeting room space. 

Official AMC 2025 Service Providers

View all official service providers and access ordering & contact information on the AMC 2025 Official Service Providers List.

Quick Links

Exhibitor Resource Center

Exhibitor Dashboard

Quick Reference Guide

Exhibitor Checklist

Booth Display Guidelines

Floor Plan

Questions?

The Meat Institute has partnered with Tradeshow Logic to support exhibitors. Don’t hesitate to reach out to us with any questions at amcexhibitorcare@tradeshowlogic.com. 

Meat Institute | meatinstitute.org