September 17, 2018 - In This Issue:


Effective August 1, UCSF Finance has consolidated the campus Accounts Payable (AP), Travel and Entertainment, and Supply Chain Management (SCM) functions into one unit. Beginning today, September 17, all support for Accounts Payable and Travel and Entertainment will be managed by the SCM Accounts Payable Helpdesk.
I n-Person BearBuy Support Office Hours
Come to the next BearBuy Office Hours to get your BearBuy questions answered in person. No appointment is needed. The event is first come, first served.
The next three BearBuy Office Hours will be held on:

  • September 25 from 1 p.m. to 4 p.m. at Parnassus, Medical Sciences Building, Room 157
  • October 16 from 9 a.m. to noon at Mission Bay, Mission Hall, Room 2109
  • October 23 from 1 p.m. to 4 p.m. at Parnassus, Medical Sciences Building, Room 157
Supply Chain Management representatives will be available at these locations to answer BearBuy questions such as:
  • Navigating BearBuy
  • Shopping using catalogs and forms
  • Submitting or approving orders
  • Managing purchase order changes
  • Searching for BearBuy documents
  • Ways to optimize and streamline your BearBuy purchases
  • Managing your BearBuy settings and email alerts

We are here to help, so please come visit us with your BearBuy questions. 
We can answer many BearBuy questions, but if you have payment-related questions, please contact the SCM Accounts Payable Helpdesk directly at .
Inventory of -80 Ultra-Low Temperature Freezers to Protect UCSF Research

It is estimated that UCSF stores more than $1 billion in research materials in -80°C Ultra-low Temperature (ULT) freezers (based on the number of units, value of contents and labor to replace those). If a natural disaster strikes that results in a prolonged power outage, these valuable materials - some irreplaceable - are at risk.
In preparation for such an event, it is crucial that UCSF has accurate information about our ULT freezers that includes the number, location and disaster-readiness of each unit. To that end, Research Operations and Supply Chain Management have contracted with MHS and Associates to perform a thorough inventory of UCSF's ULT freezer fleet.
To make the inventory process as unobtrusive as possible, in September we will schedule meetings with each laboratory on campus to learn your concerns and to make arrangements for the inventory of your ULT freezers.
We welcome your feedback and questions. Please contact: Dean Shehu, Research Commodities Manager, Strategic Sourcing, UCSF Supply Chain Management at or (415) 502-2500.
Discounts on Dell Products for UCSF Faculty and Staff

If you're looking to buy a new personal laptop, desktop or even a TV, Dell offers discounts throughout the year to UCSF faculty and staff. These discounts are for  personal purchases only and you can check out the offerings on  Dell's UCSF web pageThese purchases must be made on a personal credit card, NOT through BearBuy.

On September 24, starting at 11 a.m., Dell will be offering a 15 percent discount on select PCs and electronics. See the flyer...
Q: I am a Requester in BearBuy. How can I quickly find my recent orders?

A:  Click on your username at the top right of BearBuy, and then click the links to view your pending requisitions and recently completed requisitions or purchase orders. By default, BearBuy displays your orders from the Last 90 Days.

To display orders for a different time period, change the Date Range filter on the left of the page as seen below.


FOR BEARBUY technical support, how-to help or questions regarding basic purchasing, contact the IT Service Desk.
Phone: (415) 514-4100, option 2 (M-F, 8 a.m. to 5 p.m.)

FOR ACCOUNTS PAYABLE support, contact the Accounts Payable Helpdesk.
Phone: (415) 502-3331

FOR GENERAL Supply Chain Management questions, please email or visit our website at

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