Child care providers who applied for and received an APRA Stabilization Grant are required to report on the use of funds and child care capacity as a condition of receiving funds.
Reporting is quick and easy, and it can be found in the same place in which the application was found.
What are the important dates or timeline for Reporting?
March 23, 2022
- The ARPA Stabilization Grant Spending Report becomes available.
- Any Grant recipient that wishes to begin reporting can access the Spending Report and begin to enter their spending amounts.
- Recipients will be able to log in and out of the Spending Report to update their spending amounts, but they will not be able to finalize and submit their Spending Report until eight months after the ELRC submitted their grant for payment.
- Providers are encouraged to preview the Spending Report to prepare for the simplified reporting requirements.
6 Months after 1st payment was scheduled
- Grant recipients will receive an email from the Registry notifying them that their reporting period has opened and that they may begin to enter spending amounts.
- Recipients will be able to log in and out of the Spending Report to update their spending amounts, but they will not be able to finalize and submit their Spending Report until eight months after the ELRC submitted their grant for payment.
8 Months after 1st payment was scheduled
- Grant recipients will receive a second email from the Registry notifying them that their Spending Report can now be submitted.
- In addition, it will warn that the reporting period will end in two months.
- Submitting the Spending Report will move the ARPA Stabilization Grant from “Approved” to “Completed” status.
10 Months after 1st payment was scheduled
- Online reporting period ends. You must have all information entered prior to this date.
- The grant recipient’s Spending Report is automatically finalized, and their ARPA Stabilization Grant is moved from “Approved” to “Completed” status.
- Recipients who fail to comply with the reporting requirement will be required to return the full amount of the Stabilization Grant.
- If a recipient finalizes and submits their Spending Report with expenses totaling less than the funded amount, the ELRC will expect funds to be RETURNED to them.
How do I access the ARPA Stabilization Grant Spending Report?
The Spending Report can be accessed in the PD Registry under the “Keystone STARS / Grants” tab.
View this
tip sheet to learn how to access the Spending Report. Email reminders will also include a link to the Spending Report. This is the same access point providers used to apply for the ARPA Stabilization Grant.
What information will I be asked to provide when I report?
Grant recipients will be asked to provide the following information:
Operational Capacity
Operational capacity is the targeted number of children each provider could serve under their current business model. For some providers this number is different than the facility’s licensed capacity which could be much different based on space included in the license. Additionally, providers may be experiencing lower operational capacity due to impacts of COVID-19. Please report current operational capacity.
Please complete the following questions (enter a number value of zero or higher):
- What is your operational capacity to serve Infants (birth - 12 months)?
- What is your operational capacity to serve Toddlers (13 months - 36 months)?
- What is your operational capacity to serve Preschoolers (37 months - Kindergarten Entry)?
- What is your operational capacity to serve School Age Children (Kindergarten-age 15)?
Spending
Grant Recipients will be asked how their child care program used (or will use) the ARPA Stabilization Grant funds in the following categories:
- Personnel costs, staff benefits, premium pay, recruitment and retention
- Rent or mortgage payments, utilities, facilities maintenance, minor renovations, and insurance
- Personal Protective Equipment (PPE), cleaning and sanitation supplies/services, and training/professional development related to health and safety practices
- Equipment and Supplies; purchases of or updates to equipment or supplies to respond to COVID-19
- Goods and services necessary to maintain or resume child care services
- Mental health services for children and staff
The collection of how funds were used across the funding categories, as well as operational capacity, are mandatory reporting elements established by the federal Office of Child Care. Due to this requirement, providers must submit whole numbers for child enrollments in one or more care levels.
Some Important Reminders
- The amount of expenses or planned expenses reported must equal the amount of funding received.
- If a recipient finalizes and submits their Spending Report with expenses totaling less than the funded amount, the ELRC will expect funds to be RETURNED to them.
What if I have problems accessing my Spending Report?
Grant recipients should contact
registry@pakeys.org to problem solve issues with accessing their Spending Report.
If grant recipients are having trouble spending ARPA Stabilization Grant funds or need to return funds, they should contact their ELRC.
